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99 APR 12.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. - 7:50 P.M. OPENING REMARKS: Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Dana Nixon, Art Brannen, Lester Piggee, Mark Perry, John Hardwick answered ROLL CALL. Chairman Bob Walker also answered ROLL CALL and declared a quorum. PRESENT six (6), ABSENT (2). Others present for the meeting were Mylissa Reedy, Mr. Ben Rice, Mr. Dennis Zolper, Mr. Tommy Bond, Mr. J.C. James, Mr. Dennis Sobba, Alderman Howard, petitioners and members of the press. PUBLIC HEARINGS: Conditional Use Request for R-4 in R-1 zone under AHOD considerations addressed as 110 McCraw Street. At approximately 7:04 p.m. Chairman Walker opened the public hearing. Mrs. Charlotte Thomas related that the request for variance is on behalf of her son Damon Thomas who will be the property owner. Mr. Damon Thomas requested the placement of a manufactured home on property inherited from his great grandmother saying that it would be the most efficient means for him to provide a home for his family. At approximately 7:08 p.m. Chairman Walker closed the public hearing. Chairman Walker pointed out that the property has been properly posted. In response to a question posed by Commissioner Hardwick, Mr. Damon Thomas related that he intends to underpin the manufactured home and later brick it in. As discussion ensued it was noted that the vacant lot is currently being cleaned, leveled and site prepared. Chairman Walker related that the property is located in an Affordable Housing Overlay District as recently approved by the City. Commissioner Hardwick said that he felt AHOD considerations are the determining factor. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. - 7:50 P.M. City Engineer Reel stated concerns under AHOD guidelines for a solid foundation and parking for two cars. Chairman Walker noted that petitioners of AHOD request need to be made aware of all AHOD requirements. It was noted that the minimum requirement for parking is 1.5 spaces and that it did not specify a concrete or gravel driveway. Commissioner Brannen moved, seconded by Commissioner Piggee to approve the Conditional Use of R-4 in an R-1 zone stipulating that it meets with AHOD requirements regarding permanent foundation and 1.5 parking spaces within a one year period. MOTION CARRIED. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Nabors moved, seconded by Commissioner Perry that the minutes of the March 8, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: a. Plot Plan for Jacksonville Care Channel at 201 Elm Street Mr. J.C. James stated that with plot plan approval the Care Channel is ready to begin the construction process. Chairman Walker related that concerns regarding the alley being properly closed has been previously addressed through ordinance and considerations for the closing Hickory Street was determined not to be in the best interest of those parties affected. City Engineer Reel related that the City is satisfied with the plans as presented. Commissioner Hardwick moved, seconded by Commission Perry to accept the plot plan as presented. MOTION CARRIED. b. 725 Jetta Drive near the Bushwood Subdivision Mr. Tommy Bond related that the Mr. and Mrs. A.G. Grant are requesting to build a retirement home on a tract of property totalling approximately 13 acres that extends to Emma Street. He stated that Jetta Drive of Bushwood Subdivision Phase II was built to accommodate access to the property. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. - 7:50 P.M. In response to a question posed by Commissioner Brannen, Mr. Bond related that the back corner of the property is located inside the flood zone, adding that the flood designation can be added to show the property located within that zone. Commissioner Hardwick questioned if the property should be recorded as a one-lot subdivision before a metes and bounds building permit can be granted. Chairman Walker responded by saying that it has been the practice of the Planning Commission to require metes and bounds of this nature to be platted as a one-lot subdivision. Mr. Bond related that the plot plan presented would basically be the same if submitted as a one-lot subdivision. He noted the cost associated with subdivision fees. Discussion ensued as to the requirement by the Planning Commission of a one-lot subdivision regarding land division, replats, and availability of sewer and water. City Engineer Reel related that subdivisions are required to go before the Water and Sewer Departments for review, adding that water and sewer utilities are available regarding the property. Discussion ensued as to the preparation of a final plat that would go before the City Council. It was noted that the developer was ready to start the project. Commissioner Hardwick moved, seconded by Commissioner Piggee to accept the plot plan as Final Plat of Lot 1, Bushwood PH III with the conditions that the plot plan be corrected to show subdivision name, setbacks and flood plain designation. MOTION CARRIED. REQUEST TO APPROVE PLATS: PRELIMINARY PLAT Liberty Subdivision Phase III Mr. Bond related that the development was originally submitted to the Planning Commission in April 1978 and that the plat and all utilities were approved. He related that the entire development consisted of three phases, adding that utilities were previously constructed for all phases. He stated that the developer is now interested in completing the development of 28 lots on Patrick Henry Drive of Phase III. He noted that for reasons involving the high interest rates of 1981 and 1982 the development was not completed at that time. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. - 7:50 P.M. Chairman Walker pointed out that the development is proposed for lots 57 through 85 on Patrick Henry Drive. Mr. Bond related that the plans have been re-submitted to the Health Department, Water Commission and Sewer Commission for further review. City Engineer Reel related that the original street and storm drainage plans are on file, adding that the drainage study is very adequate. He stated that his office has no problem with the development. Commissioner Hardwick moved, seconded by Commission Nabors to approve the Preliminary Plat of Liberty Subdivision Phase III lots 57 through 85 as submitted. MOTION CARRIED. REQUEST/STREET OR ALLEY CLOSING: GENERAL: Re-presentation of Belz-Burrow agreement Chairman Walker outlined questions and concerns from Commissioners and residents that have been taken into consideration and drafted in the agreement before the Commission. He then stated that the agreement has been reviewed by the City Attorney. Mr. Dennis Zolper addressed the Commission saying that his company is comfortable with the agreement and would appreciate Commission approval. City Engineer Reel related that in a meeting involving Mr. Rice, City Attorney Bamburg, Mr. Zolper and himself the finer points of the agreement were refined and the City is comfortable with what they feel may present itself in the future. Commissioner Hardwick addressed the possible need for a performance bond or other type security regarding the seventy-five thousand dollar assurance for a three-year period. Mr. Zolper assured the Commission that his company has been in business for almost fifty-years and will certainly continue so, however, he added that he did not have a problem with providing the City with bond assurance or even a deposit with assignment in the amount of seventy-five thousand dollars for the period of three-years. He stated that he would like to have the opportunity to discuss options with his financial consultants before deciding which option is chosen. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. - 7:50 P.M. Commissioner Brannen raised the question of the inclusion of Vandenburg and John Harden as part of the area for future traffic concerns. City Engineer responded that those future concerns, if any, would be the responsibility of the State Highway Department; adding that any required change would not monetarily involve the City of Jacksonville. Commissioner Hardwick moved, seconded by Commissioner Nabors to accept the agreement stipulating that Belz-Burrow and the City Attorney agree on a letter of credit, deposit or etc. in the amount of seventy-five thousand dollars to ensure the City's availability of those funds within the three-year period as designated in the agreement. Commissioner Nixon thanked Belz-Burrow for the agreement, stating that is has resolved all questions. Discussion ensued as to clerical correction in the agreement. Mr. Ben Rice agreed to those corrections. MOTION CARRIED. Discussion ensued as to granting the authority to issue a building permit and it was questioned if the plat would need to go before the City Council. Commissioner Hardwick moved, seconded by Commissioner Nabors to approve the building permit and authorizing the Planning Commission Chairman to sign the final plat. MOTION CARRIED. ANNOUNCEMENTS: ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 8:50 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER Commissioner Dana Nixon 1412 Graham Road Jacksonville, AR 72076 Dear Commissioner Nixon: Please accept my apology as page 2 of the April 12, 1999 minutes was not included in your packet for the May 10, 1999 regularly scheduled meeting. If you need further information, please do not hesitate to call. Thank you Sincerely, _____________________________ Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER