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97 SEP 08.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. OPENING REMARKS: Chairman Gray opened the meeting and expressed appreciation for those in attendance. ROLL CALL: Commissioners: Bill Corroum, Rudy Reid, Dana Nixon, Bob Walker, Art Brannen, Mark Perry and John Hardwick answered ROLL CALL. Chairman Bart Gray Jr. also answered ROLL CALL and declared a quorum. PRESENT eight (8), ABSENT (0). (One opening on Planning Commission) Others present for the meeting were City Attorney Robert Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Davitt, Marci Wilson, petitioners, and members of the press. PUBLIC HEARINGS: 7:00 P.M. a. 507 Loop Road Conditional Use for C-1 business in a C-3 zone. (Petitioner: Ardith Kellar) No person was present representing the item of business. Chairman Gray expressed that the item, held in abeyance since the Regular Planning Commission Meeting in July, will continue at that status with action to be taken at a later date if requested by the petitioner. b. 8012 South Hwy 161 Conditional Use of Mobile Home Chairman Gray opened the public hearing at approximately 7:07 p.m. Mr. Archie Beggs, pastor of the Calvary Baptist Church, explained that the mobile chapel is used for educational purposes only. He said that it does have a restroom, not a bathroom, and that it adjoins the present church building by a ramp. He expressed appreciation for the past five-year conditional use permit and requested that another be granted for the same period of time. He said that a permanent structure is planned but that funds for such are not readily available. There was no opposition to the request expressed. Chairman Gray closed the public hearing at approximately 7:08 p.m. Commissioner Corroum related that he had viewed the unit and that it appeared to be attractive and well maintained. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. Commissioner Bob Walker moved, seconded by Commissioner Nixon to grant a five-year conditional use for a manufactured unit to be used for educational purposes at 8012 S. Hwy 161 by Calvary Baptist Church. MOTION CARRIED. Chairman Gray explained that at the end of the five-year period there would be no guarantee for further use as granted. c. 2226 T.P. White Conditional Use for C-2 business in C-3 zone Chairman Gray opened the meeting at 7:13 p.m. Mr. Jimmy Durham represented Mr. Lloyd Aclin and Mr. Ken Bexton presented the requested use of the property which he said would be a discount home center selling carpet, ceramic tile, kitchen cabinets, etc. Mr. Durham posed a question regarding why the C-2 conditional use request had to be brought before the Planning Commission when the classification of the use of the property was a lower one than exists, (C-3). Chairman Gray voiced that the question would be answered at a later time during the meeting. There being no opposition voiced regarding the request, Chairman Gray closed the public hearing at 7:15 p.m. Chairman Gray questioned the ingress and egress with regard to the business. Mr. Bexton related that it would not be a high traffic type business. Commissioner Brannen moved, seconded by Commissioner Reid to accept the request made for a conditional use permit regarding the operation of a discount home center by Mr. Ken Bexton at 2226 T.P. White Drive. MOTION CARRIED. Chairman Gray related that there is not an automatic downgrade regarding conditional use as listed in the Jacksonville Municipal Code, that the process involves a request presented to the Jacksonville Planning Commission. At this time, Chairman Gray, without objection from the Planning Commission members, moved "Public Hearing (s)" from item number (7.) to item number (3.) on the Planning Commission Agenda. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Walker to approve the minutes, as presented, of the Regular Planning Commission Meeting of August 11, 1997. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: Preliminary Plot Plan-Apache Moving & Storage Tract A-1 P.I.P. City Engineer Reel pointed out that the plat is a proposed development scheme in an unrecorded subdivision which made it necessary to bring it before the Planning Commission. He related that elevations need to be shown on the drawings so that drainage patterns could be determined around the four proposed facilities. He said that the way the entrance is set up would not accommodate fire trucks. He requested that the Planning Commission give conditional approval for construction of the eastern most building, the one closest to Redmond Rd., with the stipulation that the two items, drainage and fire safety, be addressed in a proper manner. He related that setbacks and zoning are in order for the four forty to fifty thousand square foot buildings. He said that the petitioner has been made aware by the Fire Marshall that the buildings will have to be sprinkled and that the developer is going to run a ten inch water line across Redmond Road making an ample water supply. There was some discussion regarding a swimming pool which encroaches on the property which City Engineer Reel said would have to be adjusted in the title process when the property changes hands. There was discussion regarding when the pool was built. Commissioner Hardwick pointed out that there is a 100' easement involved in the location of the pool. City Engineer Reel said that if the buildings are adequately sprinkled as required, a fire hydrant might be placed right at the front of the property for supplemental water supply. He added that additional fire hydrants are not required with adequate sprinkling which is the designers responsibility pointing out that the Fire Marshall is watching the matter closely and that he has to sign off on the plans before a building permit can be issued. Commissioner Hardwick moved, seconded by Commissioner Corroum that the request of Apache Moving and Storage be approved for 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. construction of the easternmost building indicated on a plat addressed as 1300 North Redmond Road with the stipulation that drainage elevations are indicated on the plat, and that ingress, egress, water, and fire code requirements are met to the satisfaction of the City Engineer and the Fire Marshall. MOTION CARRIED. REQUEST TO APPROVE PLATS: a. REPLAT: Lots 151-154 and 160-164 Clover Ridge Subdivision PH 1A The item was bypassed to be considered later in the meeting as further information with regard to previous action by the Commission was obtained by the Deputy Clerk. b. REPLAT: Lots 159 Northlake PhIII and Lot 168RR PH V Mr. Glen Keaton of Bond Engineering represented the item of business. The Commission perused a plat which indicated three lots, 168 which was originally part of 159R, 168RR, 168, and one Tract, 168R. Mr. Tommy Bond said that lot 168 should have an "F" designation. He related that Mr. Jack Wilson is the owner of 168RR, 168, 159R, and Tract 168R. After a question from Mr. Art Brannen, Mr. Bond said that 159R is a vacant lot in the flood zone and should be designated as such, 159FR. It was pointed out by Commissioner Walker that lots 159R and 168 were originally 159R and that 168R is in the flood plain. Commissioner Hardwick pointed out that 168R should read 168FR expressing that he has fears of it becoming a no-man's land if the property were ever foreclosed on. Chairman Gray made an observation that documents related thereto may need to indicate that in the sale of the main lot the secondary lot should be transferred as part of the main lot. He said that the inclusion of the "F" designation may need to be required for lots 159R, 168RR, and 168. It was pointed out by Mr. Bond that 168RR, as indicated, has been replated once after a question by Commissioner Hardwick. 4 Chairman Gray explained that the "R" represents a revised plat. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. The 30' building line for lot 168FRR was discussed. Mr. Bond related that the house is built according to the plat as indicated. It was pointed out by Chairman Gray that the easements will remain as they are on the plat. At this time Commissioner Brannen moved to approve the Replat with the changes to read 168FRR, 168F,159FR, and Tract 168F. There was not a second to the motion. Commissioner Hardwick suggested that lots 168FRR and 168FR should always be addressed together and should be so indicated on the plat. It was suggested that Tract 168FR and 168, as indicated on the plat before the Commission, be made into one tract. Commissioner Hardwick moved that the RE-PLAT of Lot 168RR, Tract 168R, 168, and 159R be accepted with the stipulation that Tract 168R and Lot 168 be combined and shown as 168FR, that the plat show a note that Tract 168FR always convey with 168FRR and that lot 159R be redesignated as 159FR. The motion was seconded by Commissioner Brannen. MOTION CARRIED. Chairman Gray encouraged the engineers to redraw the plat and present it to replace the one before the Commission. DEVIATION IN AGENDA: a. REPLAT: Lots 151-154 & 160-164 Clover Ridge Subdivision PH 1A Mr. Tommy Bond related to the Commission that the numbering of the lots on the plat before the Commission would be as follows: 154 changed to 155, 155 changed to 156, 156 changed to 157, 157 changed to 158, 158 changed to 159. 159R changed to 160R, 160R changed to 161R, 161R changed to 162R, and 162R changed to 163R. He indicated the changes on the plat on file in the office of the City Clerk. Chairman Gray said in actuality four 50' lots have been made into three 80' lots and five 60' lots into four 75' lots. Commissioner Corroum moved, seconded by Commissioner Reid to approve the replat as redesignated. MOTION CARRIED. 5 Chairman Gray explained that the City Council will host public hearings after recommendation from the Planning Commission CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. regarding the items of closing Bertha Street and part of Crestview Drive. REQUEST STREET OR ALLEY CLOSING: a. Bertha Street Shawn O'Dell of O'Dell Construction requested that Bertha Street be closed and used as a private drive. He related that the street serves three properties. Chairman Gray noted that the street runs from Jeff Davis to James Street. City Engineer Reel related that easements will have to be retained for sewer and drainage. He then stated that the City has no plans to develop Bertha Street. Commissioner Hardwick noted problems in that the center property is accessed only off of Bertha Street citing that Code specifies that property will have access onto a public street. Chairman Gray noted that the petitioner will gain twenty-five feet of property assuming that it is a fifty foot street. He stated that the public hearing will give opportunity for others affected by the street closing to be heard, adding that the concerns of the Planning Commission are whether or not it can be considered in the best interest of the City. Commissioner Hardwick read from the Municipal Code reciting 18.04.030 "No building shall hereafter be constructed on a lot which does not have frontage on a publicly dedicated, accepted, and maintained street." Chairman Gray related that depending on the way the property is replated will probably determine how the Planning Commission would look at replat approval. Commissioner Brannen moved, seconded by Commissioner Hardwick to recommend to City Council that Bertha Street not be closed until the Planning Commission approves the replat of the property and its frontage. MOTION CARRIED. b. Crestview Drive (Vine Street North to T.P. White Drive) Chairman Gray requested that Vice Chairman Brannen address this 6 item of business as Acting Chairman. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. Vice Chairman Brannen recognized Mr. Thad Gray who related that the property was not developed and that presently there is a drainage pattern on the property which would extend toward T.P. White. He pointed out that Vine Street extension has made a more direct pattern to T.P. White thus eliminating the need to develop Crestview Drive to T.P. White. Discussion ensued as to the possibility of Vine Street extension (not a dedicated City Street) being closed. City Engineer Reel related that while it is not a dedicated street it has become a street through common usage, adding that the proposed right-of-way for Crestview Drive to T.P. White becomes unnecessary; adding that another access onto T.P. White Drive would more than likely not be viewed favorably by the Highway Commission or himself. He related that drainage structures are proposed for the area to enhance the drainage. He pointed out that there are no current plans by the City to make a connecting street to T.P. White Drive. In response to a question posed by Attorney Bamburg, Bart Gray related that a dedicated easement from Crestview to T.P. White is stated as such in the deed from the Grays to the current owner of Ramada Inn, adding that for the record Bart Gray Realty owns the access. He stated that ingress and egress has been protected for City use. Discussion ensued as to having Vine Street extension become a dedicated City street. Commissioner Nixon moved, seconded by Commissioner Hardwick to recommend to the City Council the closing of Crestview Drive from Vine to T.P. White. MOTION CARRIED. ANNOUNCEMENTS: It was the general consensus that the item of public hearings would be moved to item three (3) on the Planning Commission Agenda. Other comments were made concerning roll call and via voice votes. Chairman Gray related that September 30th at 3:00 p.m. a meeting with the County Planning Body will be held at the Metroplan Building in Little Rock urging those who can attend. He asked for a volunteer along with Bob Walker to serve on a committee regarding fencing regulations chaired by Alderman Phil 7 Keaton. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 8, 1997 7:00 P.M. - 8:30 P.M. ADJOURNMENT: At this time Chairman Gray adjourned the meeting at approximately 8:30 p.m. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER 8