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97 MAY 12.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. OPENING REMARKS: Chairman Gray opened the meeting and expressed appreciation for those in attendance. ROLL CALL: Commissioners: Rudy Reid, Dana Nixon, Bob Walker, Art Brannen, Mark Perry, John Hardwick and Jack Patton answered ROLL CALL. Commissioner Corroum was absent. Chairman Bart Gray Jr. also answered ROLL CALL and declared a quorum. PRESENT eight (8), ABSENT (1). Others present for the meeting were City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Marci Wilson, Hospital Administrator Tom Seimers, Aldermen Kenny Elliott, Bill Howard, and Phil Keaton, petitioners and members of the press. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Walker to approve the minutes of the Regular Planning Commission Meeting of April 14, 1997. MOTION CARRIED. PUBLIC HEARINGS: REQUEST TO SET UP PUBLIC HEARINGS: REQUEST TO APPROVE BUILDING PERMITS: Proposed Medical Center/John Harden Drive and Braden Street Ron Tabor from the firm of Flake, Tabor Tucker, Wells and Kelley, introduced Tom Siemers Chief Ex. Officer, Medical Director Dr. Tom Wortham, John Flake, and Cooper Riley of the Cromwell Architectural Firm and Civil Engineer Tommy Bond, as support persons of the project. He commented that the site of the project is at the corner of John Harden Drive and Braden St. He said that the two-story medical office building will contain approximately 40,000 sq. ft. which will house 15 primary care physicians and five specialists. He said that final plans will be presented at the Planning Commission Meeting planned for June 9, 1997. He said that general civil engineering on-site issues are being looked at expressing excitement about the project and its location. 1 Chairman Gray pointed out that current zoning of the parcel is C- 3. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. He requested the approval of the Commission to move forward with the project. He pointed out that there will be only one curb cut on John Harden Drive and one on Braden St. limiting access as a safety measure for the patients and their families. He related that really nice landscaping plans are ongoing. Chairman Gray related that the Commission is pleased with that kind of planning pointing out the 300 ft. ingress and egress consideration. Commissioner Brannen moved, seconded by Commissioner Reid to Approve the Sketch Plat of the Rebsamen Regional Medical Center project. MOTION CARRIED. REQUEST TO APPROVE PLATS: a. BUSHWOOD SUBDIVISION Chairman Gray recognized Mr. Oren Noble from Bond Engineering. He related that the Preliminary Plat, containing ten lots, represents an extension of Bushwood Estates. He pointed out that another phase is forthcoming which will contain three additional lots. He related that sewer will be connected with the Fair Oaks Subdivision at the southwest corner. The culdesac length was discussed and it was determined that a variance may need to be requested in that the 750 ft. requirement is violated. Mr. Noble related that the code requirement of a 60 ft. radius of the culdesac can be met. He said that the property is not in the 100 year flood zone. He noted that on the southeast part of the phase next to lot one, there is a future street indicated with a 50 ft. right of way. Commissioner Brannen moved, seconded by Commissioner Hardwick to APPROVE the SKETCH PLAT of the BUSHWOOD SUBDIVISION stipulating a 60 ft. culdesac radius with consideration of granting a variance in the length of the culdesac. MOTION CARRIED. b. REPLAT OF THE KEATHLEY SUBDIVISION Mr. Noble of Bond Engineering represented Mr. Leroy Wood, the petitioner. He stated that the replat is of the first three lots of the Keathley Subdivision making them one lot. He related that there are no utilities, to his knowledge, which exist in an easement located between lots 2 and 3 which will be closed. It was pointed out by Commissioner Hardwick that the radius of the 2 street is shown to be fifty (50) instead of the sixty (60) required CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. in the Jacksonville Municipal Code. Mr. Noble voiced that a variance would be requested. Commissioner Walker moved, seconded by Commissioner Nixon to APPROVE the REPLAT of KEATHLEY COMMERCIAL SUBDIVISION LOT 1R. MOTION CARRIED. c. PRELIMINARY PLAT of SHADY OAKS SUBDIVISION (MOODY SUBDIVISION) Mr. Phil Keaton stated that the road will not be a culdesac at the end, that it will be stubbed for future development. He related that water will be served by North Pulaski, that a plan for water and sewer is approved by the Health Department. He said that the Bill of Assurance is forthcoming pointing out that the on-site constructed homes will contain approximately 1100 to 1200 sq. ft. He said that setbacks will meet code requirements and that at present the street will dead end. Suggestions were made to construct the street with a turn-around so that the fire department serving the area would be able to perform without a problem. Commissioner Brannen moved, seconded by Commissioner Hardwick to APPROVE the PRELIMINARY PLAT of SHADY OAKS SUBDIVISION with the stipulation of 70' setbacks from the center line of the street, with a 50' hard turn-around at the end of said street subject to County approval, and submission of a Bill of Assurance. MOTION CARRIED. d. FINAL PLAT / COLLENWOOD SUBDIVISION and NAME CHANGE Petitioner: Jim Green Mr. Oren Noble of Bond Engineering voiced that the subdivision was previously called Stonewall Phase VII. He said that there are letters of approval from the Water and Sewer Departments and that plans to asphalt streets are in place for the week noting that compaction tests have been run. Mr. Green pointed out that #16 in the Bill of Assurance was changed from the one originally submitted to the Planning Commission. 3 There was a lengthy discussion with regard to fencing along Loop Rd. during which Mr. Green voiced that he desired to use the City easement for planting a hedge of some sort after each house is built on the fifty foot area along Berkshire and his property line. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. He stated that he desires to plant hedge on City right of way outside his property line along Loop Road as well as houses are completed. City Engineer questioned the maintenance of the screening. Mr. Green said that he could grant the City an easement for maintenance. Chairman Gray voiced that the interpretation of Mr. Green's request is that he wants to use a "planting screen" in lieu of a privacy fence. It was pointed out that privacy fences were constructed as houses were finished in the latest development of Edgewood Subdivision. Mr. Green said that by ordinance, the City may request a planting screen easement with the purpose of maintaining what is inside that easement. He said that it may be to the advantage of the City to have the screening on property that belongs to the City. He said that he did not intend to maintain the screening. City Engineer Reel said that in lieu of what Mr. Green is proposing, taking into consideration the additional responsibility that would fall on the Beautification Department, he was hesitant to say that his proposal is a viable solution to this problem. He suggested that the Commission to look strongly at the privacy fence originally requested just for noise barrier, low maintenance cost, etc. He said that the privacy fence should be in place before a certificate of occupancy is issued to each respective residence along Loop Road and Berkshire Drive. He said that he has serious reservations against a greenery screen that is going to be put up on City right of way that the City will have to maintain. Commissioner Nixon moved, seconded by Commissioner Brannen, that the original requirement regarding a privacy fence of wood or similar material be constructed along property lines of Berkshire and Loop Road, as set forth in the Preliminary Plat, as houses are completed and prior to the City issuing of certificates of occupancy. MOTION CARRIED. 4 City Engineer Reel said that a 10 foot utility and drainage easement is required by the City. In discussion regarding drainage Mr. Green related that the retention basin is only half finished at this point and will not be CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. turned over to the property owners association until it is completed, noting that he, the developer, will be responsible for it in the interim. He said that a general statement in the Bill of Assurance sets forth on page five (5) that the "common areas" will be owned by the property owners association. Chairman Gray said that he felt the Bill of Assurance should set forth maintenance of common areas, and that drainage be addressed appropriately. City Engineer Reel said that the general maintenance of the common areas should be the responsibility of the Property Owners Association with the help of the Street Department when excavation or cleaning of the retention basin, now the responsibility of Mr. Green, is needed. The name change "Collenwood" for the development was pointed out by Chairman Gray. Chairman Gray pointed out that a waiver would be in order since the approval of a fifty (50) ft. radius was approved before passage of an ordinance setting forth a sixty (60) ft. culdesac radius requirement. He noted that street paving is also an issue in final plat approval. City Engineer Reel said that his recommendation to the Commission is to require completion of streets before the final plat is submitted to the City Council. Chairman Gray related that letters of approval are on file approving all utilities. Commissioner Hardwick moved, seconded by Commissioner Reid that the FINAL PLAT of Collenwood Subdivision Phase 1, so named, formerly Stonewall Phase VI, be APPROVED with the following stipulations: (1) that streets be completed to the satisfaction of the City Engineer prior to presentation of the Final Plat to the City Council (2) that a privacy fence be constructed of wood or a similar material along the Berkshire and Loop Road property 5 lines by the developer upon completion of each residence before a certificate of occupancy is issued (3) that the Bill of Assurance set forth that the retention basin and "common area" is the responsibility of the Property Owners Association (4) a ten (10) ft. utility easement will be provided along back boundary lines and (5) a waiver granting a radius of a fifty (50) ft. culdesac on Willimasburg. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. Informational Item: FIVE MILE JURISDICTION AREA City Engineer Reel pointed out a situation regarding subdivisions containing five (5) acre tracts or more being developed out in the county within the Jacksonville planning jurisdiction. He said that the property is being sold out to the center of the road, showing a twenty-five (25) or thirty (30) ft. easement with a gravel street and that persons buying the lots are not being informed that the streets are to be owned and maintained by the property owners. He admonished that something be done, perhaps through the Planning Commission with the help of City Attorney Bamburg, requiring the developer to bring the road up to county standards to protect the buyers of the property. He pointed out a 180 acre development in the area of LRAFB within the five mile jurisdiction area of the City will need to be looked at by the Planning Commission in the near future. ANNEXATION LRAFB City Attorney Bamburg voiced that the 30 day time period involving the Annexation will be completed May 22, 1997 and that the item will appear on the City Council Agenda of the first meeting in June. ORDINANCE: City Attorney Bamburg pointed out that a draft, presented to the Commission by the City Clerk, is under consideration regarding restricting fencing and enclosing in a full and complete basis the salvage area or a portion of their property to enclose and protect any inoperable motor vehicles. He related that the Council would like input from the Planning Commission regarding the draft ordinance. Chairman Gray mentioned giving consideration to public charities 6 where screening might be needed in that numerous things are collected. City Attorney Bamburg pointed out that from a safety aspect, especially in that children could be injured, enclosing those areas is needed. ANNOUNCEMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 12, 1997 7:00 P.M. - 8:25 P.M. ADJOURNMENT: At this time Chairman Gray adjourned the meeting at approximately 8:25 p.m. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER 7