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96 JAN 08.doc (2)CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 8, 1996 7:00 P.M. - 7:40 P.M. OPENING REMARKS: Chairman Brannen opened the meeting and expressed appreciation for those in attendance welcoming Mr. John Hardwick and Mr. Mark Perry newly appointed to the Commission and those reappointed to their positions, Commissioners Reid and Foster. ROLL CALL: Commissioners: Rudy Reid, Connie Foster, Jim Dornblaser, Kenny Elliott, Bart Gray Jr., Mark Perry, John Hardwick, and Jack Patton answered ROLL CALL. Chairman Art Brannen also answered ROLL CALL and declared a quorum. PRESENT nine (9), ABSENT (0). Others present for the meeting were City Attorney Robert E. Bamburg, City Engineer Duane Reel, Marci Wilson, and petitioners. DEVIATION IN AGENDA: ELECTION OF OFFICERS FOR THE YEAR 1996. Commissioner Brannen declared nominations open for Chairman of the Jacksonville Planning Commission. Commissioner Elliott nominated, seconded by Commissioner Dornblaser that Bart Gray Jr. fill the position of Chairman of the Commission during the year 1996. Motion/nomination carried with all voting AYE. At this time, Commissioner Brannen expressed appreciation for the opportunity to serve as Chairman during the year 1995. He related that he felt the Commission had worked very hard and that a tremendous year was shared by all. Commissioner Gray accepted the position of Chairman of the Jacksonville Planning Commission for the year 1996. He expressed appreciation for the appointment adding that he will try to serve in an unbiased way to make sure that the rights of petitioner and Commission alike are carried out properly. He declared nominations for Vice Chairman and Chairman of the Board of Adjustment open. Commissioner Dornblaser nominated, seconded by Commissioner Elliott that Commissioner Art Brannen serve as Vice Chairman of the Planning Commission and Chairman of the Board of Adjustment. Motion/nomination carried with all voting AYE. At this time Chairman Gray asked for volunteers to serve on the Board of Adjustment for the year 1996. Commissioners Rudy Reid and Jack Patton agreed to accept the two positions filled annually by CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 8, 1996 7:00 P.M. - 7:40 P.M. members of the Planning Commission on the Board of Adjustment. Each commissioner served on the Board during the year 1995. By acclamation the Planning Commission approved the volunteers as Commissioners to the Board of Adjustment. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Elliott moved, seconded by Commissioner Brannen that the minutes of the December 11, 1995 Regular Planning Commission Meeting be APPROVED as presented with January 8, 1996 being substituted as the date of the public hearing on page 1. MOTION CARRIED. REQUEST TO SET UP PUBLIC HEARINGS: Chairman Gray voiced that due to an error in the advertisement by the City for the rezoning of a parcel along T.P. White Drive owned by Mr. Buford Latta, a public hearing would need to be set for January 29, 1996 at 7:00 p.m. which calls for a Special Meeting of the Planning Commission. He expressed sincere apology for the mistake voicing that a hearing would not be legal in that the date and time of the meeting were omitted in the advertising. Commissioner Elliott moved, seconded by Commissioner Brannen that a public hearing be set for January 29, 1996 at 7:00 p.m. at City Hall during a Special Meeting of the Jacksonville Planning Commission to hear the request of Mr. Buford Latta for the rezoning of a parcel containing 0.75 acres more or less located on T.P. White Drive and legally described as "Exhibit A" in the minutes of the December 11, 1995 Regular Planning Commission Meeting. MOTION CARRIED. It was pointed out that the advertising expense will be the responsibility of the City and that the item will appear on the agenda of the City Council at the February 1, 1996 Regular Meeting for action by said body. REQUEST TO APPROVE BUILDING PERMITS: Hampton Inn Chairman Gray introduced the item of business. City Engineer Reel related that there would need to be a waiver with regard to a sign. A general discussion ensued during which it was noted that the tract of ground contains approximately three acres and is located immediately south of the Kountry Kitchen with (surplus) acreage spreading out behind the frontage portion on John Harden Drive. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 8, 1996 7:00 P.M. - 7:40 P.M. It was pointed out by Chairman Gray that a parcel under five acres should come before the Planning Commission in a development plan per code requirement. Traffic congestion was questioned but City Engineer related that the property fronts only on John Harden Drive. He said that some of the property is in the floodway near the ditch, some is in the flood plain, that the far west portion adjoins the property proposed for an Air Park Museum, on the north it adjoins LRAFB property relating to Vandenburg Drive, and on the south it abuts property owned by Bill Marr and Harold Kohnert adding that it is sort of land-locked on all sides except the frontage on John Harden Drive. He said that there should be no adverse effect on the drainage ditch, that a small amount of parking will be in the flood plain and that zoning is C-3. It was pointed out that the three story proposed structure does not meet code requirements which set 2 1/2 stories or 35 ft. Commissioner Elliott pointed out that side yard setbacks are shown as 13 ft. which, according to code, should be 15 ft. and that the front setback should be 50 ft. in a C-3 zone. City Engineer Reel related that if a four hour fire wall encroachment is desired, 13 ft. versus 15 ft. code requirement, a hearing before the Board of Adjustment will be required. Chairman Gray expressed that the meetings with Metroplan have led him to believe that the Board of Adjustment should address the items listed above which do not meet Municipal Code requirements. Commissioner Foster moved, seconded by Commissioner Brannen that the building permit request of Hampton Inn be tabled at this time with consideration at a future regularly scheduled meeting of the Planning Commission, giving the petitioner opportunity to appear before the Board of Adjustment for the granting of waivers needed, and that additional information be provided to the Planning Commission regarding use of the parcel. MOTION CARRIED. REQUEST TO APPROVE PLATS: PUBLIC HEARINGS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 8, 1996 7:00 P.M. - 7:40 P.M. Commissioner Gray expressed that he would contact Metroplan with regard to orientation for the Planning Commission as soon as possible. ADJOURNMENT: At this time Chairman Gray adjourned the meeting at approximately 7:40 p.m. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER