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95 MAY 08.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. OPENING REMARKS: Acting Chairman Gray opened the meeting and expressed appreciation for those in attendance. ROLL CALL: Commissioners: Rudy Reid, Connie Foster, Lester Piggee, and Jack Patton answered ROLL CALL. Acting Chairman Bart Gray Jr. also answered ROLL CALL and declared a quorum. PRESENT five (5), ABSENT (4). Others present for the meeting were City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Computer Technician Mylissa Founds and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Patton that the minutes of the April 10, 1995 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS: REQUEST TO SET UP PUBLIC HEARINGS: Request to rezone Lot 000, Block 005 of the Edgewood Subdivision to the City of Jacksonville Acting Chairman Gray related that Ben Gary Inc. and owner David Spicer are requesting the rezoning of Lot 000, Block 005 of the Edgewood Subdivision, adding that Mrs. Margaret Mantooth was representing the petitioner. He related that the current zoning is residential and that the request is for a C-2 zoning. Mrs. Mantooth briefly related where the property is located and reiterated the petitioners request. Commissioner Foster moved, seconded by Commissioner Piggee to set a public hearing for the next regularly scheduled Planning Commission meeting on June 12, 1995, regarding the rezoning of Lot 000, Block 005, of Edgewood Subdivision to the City of Jacksonville from R-1 to C-2 . MOTION CARRIED. Request to rezone property located at Valentine Road Acting Chairman Gray related that at a previous meeting of the Planning Commission the item of business was deferred until the petitioner could be present. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. Mr. Oldridge stated his desire to request a public hearing with regard to the rezoning of the property to a C-1 zoning. He related that he is planning to purchase the property and build a heating and air conditioning service shop contingent upon the rezoning. Acting Chairman Gray informed Mr. Oldridge that the present owner of the property would need to request the rezoning either alone or jointly. He requested a letter of record from the owner of the property. He related that the public hearing could be scheduled stipulating that the letter be presented in a timely manner so that the property can be properly advertised. Commissioner Reid moved, seconded by Commissioner Patton to set a public hearing for the next regularly scheduled Planning Commission meeting on June 12, 1995, stipulating receipt of a letter of intent from the owner requesting the rezoning from R-0 to C-1 of the following legally described property: Part of the Southeast Quarter (SE 1/4), Section 36, Township 3 North, Range 11 West, and Partof the Northeast Quarter (NE 1/4), Section 1, Township 2 North, Range 11 West, Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the NE corner, Section 1, T-2-N, R-11-W; thence N 89 degrees 07' W, 1554.65 feet to the point of beginning; thence S 53 degrees 30' w, 219.60 feet; thence N 36 degrees 30" W, 348.23 feet; thence n 53 degrees 30' E, 250.00 feet to the East right-of-way of Valentine Road; thence S 36 degrees 30' E, along said right-of- way, 348.91 feet; thence S 53 degrees 30'W, 30.40 feet to the point of beginning: Containing 2.0' acres, more or less. The owners presence at the public hearing was also requested in the motion. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: REQUEST TO APPROVE PLATS: DISCUSSION: Annexation of various areas and the Jacksonville Municipal Code Chapter 17.20.060 regarding Culdesac length. City Engineer Reel related that because of the numerous requests for variances for culdesac length, it has previously been discussed changing the ordinance setting the requirements. He related that in discussions with the Fire Chief it was pointed out that with regard to a 1,000 foot culdesac, adequate fire protection would need to be provided to the end lots. He stated that the developer would be responsible for placing adequate 2 border lines to acomodate for installation of a fire hydrant 500 feet from the end of the CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. culdesac. He further related other items that need addressing in ordinance changes: 1) making it unlawful to pour concrete in gutters for the purpose of smoothing driveway entrances; 2) making it unlawful to install athletic equipment at the back of curbs which encourages children to play in the street and impedes traffic. Discussion ensued as to standards and conditions with regard to setting culdesac length. It was related that geometrics would largely determine a variance request for more than 1,000 feet. It was noted that the addition of 500 feet in culdesac length would not increase evacuation problems. Chief Hibbs related that the last evacuation did not cause a problem with regard to culdesac areas. He stated that the problems mentioned in association with culdesacs were caused from cars being parked along the curb, making it difficult for fire and sanitation trucks to turn adequately. City Engineer Reel related that the Planning Commission might want to consider increasing the width of culdesacs between 30 to 33 feet which would solve the problem. He related that the present radius of culdesacs does not facilitate the Fire Department ladder truck, adding that Fire Chief Ezell has requested that the Planning Commission investigate the possibility of increasing the paved area in a culdesac to a 100 foot radius. He then related that this would also solve damage problems to the culdesacs made when heavy trucks have to turn sharp to get around the culdesac. Discussion ensued involving subdivision regulations and proposed changes. City Engineer Reel volunteered to gather further data for consideration before it is presented in ordinance to the City Council inviting input from the Commissioners. Acting Chairman Gray related that reports regarding annexation of four areas surrounding the City has been submitted to the Planning Commission and are described as Valentine and Wooten Road area, Graham Road, Military Road, Loop Road to the County line, north of the Air Base which includes Peters Road, Roderweis Road over to Centennial, and an area by the back gate of the Air Force Base. Chief Hibbs referred to his written report with regard to the proposed annexations. He stated that he would also like to discuss an area located along Vandenburg which has caused some 3 confusion over jurisdiction. He related that the security police on base are sometimes forced to call the county or state police because some areas on base are not located inside the city limits. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. City Attorney Bamburg related that this not only creates difficulty for the security police and city police but also for the courts with prosecution. Other situations which cause jurisdiction difficulty were cited by Chief Hibbs. Discussion ensued over a joint effort with the Air Force and City regarding annexing the entire Air Force base. It was related by Chief Hibbs that the annexation of the base property would not require any additional force or expense and that military law would continue to supersede the city law with regard to military personnel requiring assistance only when civilians are on base. He then related that with regard to the proposed annexation of the south, east, and west areas the Police Department would be able to use zones already in place without additional budgeting. He stated that the annexation of these areas is seen by the Police Department as a matter of cleaning up and simplifying city limit lines. It was noted that the fire coverage would have to be addressed by Fire Chief Ezell. Public Works Director Skip Spears presented his report, stating that with regard to development in the City it has already reached the point with current subdivisions that another sanitation truck will need to be added in a year or two. He discussed the revenues for sanitation operation and the possibility of an increase in Sanitation cost next year. He related that the west area will have no impact on current collection until it is further developed, adding that the Valentine area in the south is on Tuesday's route and would not be significant with regard to time. He stated that two-thirds of the City is currently being offered recycling service however adding another truck will need to be considered should the EPA require mandatory recycling. He related that with regard to the Street Department the proposed north annexation will have a large impact on mowing, ditch work, and mosquito spraying, while the roads are in fairly good shape. He related that the Wooten Road and Valentine Road will require significant drainage attention because it lies in a low, flat area which is in the flood plain. He noted the problems with beaver control and required mosquito spraying in the area. He related that the west and south area could be incorporated into the Street Department system with little impact but that Wooten Road and the northern area would create significant increases. He related that 4 the Animal Control Department would experience difficulty with regard to regulations that have not previously applied to citizens in the northern area. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. City Engineer Reel related that an increase in manpower would be needed in the Code Enforcement Department. Breakdowns on cost and services were discussed with regard to annexation. Public Works Director Spears related that the revenues collected from annexation would not be as significant as the cost to incorporate these areas. He then related that fee increases with regard to Sanitation are projected with future growth in mind in order to prevent raising fees annually. Commissioner Foster requested clarification with regard to the budgeting for a recommendation of annexation to the City Council. Acting Chairman Gray related that the Planning Commission is the first phase for annexation. He stated that it is a matter of cost/benefits; cost to the current citizens and benefits to all citizens in the future. He pointed out that it is the responsibility of the Planning Commission to analyze annexations and make recommendations to the City Council. Discussion ensued as to the operation and preparation of the annual budget as well as the decision making process with regard to expenditures for proposed annexation. Acting Chairman Gray related that he feels personally that a great deal of consideration needs to be given to the question of equal service for all citizens. He related that the issue of water and sewer has not been dealt with yet, giving the Planning Commission other considerations and need for additional information. City Engineer Reel related that areas with no present population should be considered for annexation for cost reasons. He mentioned the Metropolitan Trust property between General Samuels and Bayou Meto going toward Harris Road. He pointed out that the taxes would drop under annexation for that piece of property because of the difference between City and County taxes. In response to a question posed by Commissioner Foster, Chief Hibbs related the nature of team work between County and City Police with regard to areas located in the Jacksonville City limits and Lonoke County. 5 Acting Chairman Gray and the Planning Commissioners expressed their appreciation for the written and oral reports from the various departments. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 8, 1995 7:00 P.M. - 8:13 P.M. ANNOUNCEMENT: ADJOURNMENT: Acting Chairman Gray adjourned the meeting at approximately 8:13 p.m. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER 6