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95 JUL 10.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. OPENING REMARKS: Chairman Brannen opened the meeting and expressed his appreciation to those in attendance. ROLL CALL: Commissioners: Rudy Reid, Connie Foster, Jim Dornblaser, Bart Gray, Jr., Lester Piggee, and Jack Patton answered ROLL CALL. Commissioner Elliott came in at approximately 7:15 p.m. Chairman Brannen also answered ROLL CALL and declared a quorum. PRESENT EIGHT (8), ABSENT (1). Others present for the meeting were City Attorney Robert E. Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Davitt, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Dornblaser moved, seconded by Commissioner Reid that the minutes of the May 8 and June 12 Regular Planning Commission Meetings be APPROVED as presented. MOTION CARRIED. REQUEST TO SET UP PUBLIC HEARINGS: REQUEST TO APPROVE BUILDING PERMITS: Remodel and Expand Existing Structure/corner of Bailey & Main Streets (previously Baskin Robbins) Mr. Scott Farrell represented the item of business requested by Mr. Harry Daugherty. He presented a layout of the proposed construction at the corner of Bailey and Main Streets. He said that the existing space will be remodeled and additional space, as indicated on the drawing presented to the Commission, would be added to the west side of the existing structure. He pointed out that there would be ten spaces for parking in the rear of the building, a sidewalk on the west side and a garden area, with a low retaining wall approximately two (2) feet to thirty (30) inches high, in the front of the building. He pointed out that the metal encasement of the existing building and the proposed metal addition would be covered in brick veneer. He noted that the use of the structure is designed to accommodate quite office activity. There was discussion regarding two power poles on the west side of the building and how traffic was complicated with use of the 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. parking lot on the west side of the existing building. He said that parking as proposed will solve problems with cars backing into Bailey Street. City Engineer Reel explained that the low wall encasing the garden area will not obstruct visibility. Words of commendation were expressed from the Commission regarding the proposal to upgrade Main Street with the construction as proposed. After a question by Commissioner Gray regarding the widening of Bailey Street, City Engineer Reel explained that at this time the existing building would have to be acquired as right of way if such a situation existed. Commissioner Dornblaser moved, seconded by Commissioner Foster that the building permit requested by Mr. Harry Daugherty to remodel and expand the existing building at the corner of Main and Bailey Streets with variance of the side yard granted also. MOTION CARRIED UNANIMOUSLY. REQUEST TO APPROVE PLATS: PENNPOINTE PHASE II (Condominium Complex) City Engineer Reel pointed out that there are variations from the Jacksonville Municipal Code with regard to R-5 zoning in the Preliminary Plat as presented. He noted the following in the Code: 25 foot wide lots, 25 foot front yard, 25 foot rear yard plus the building is not to take up more than fifty (50) percent of the lot. He pointed out that looking at this type of development in the Memphis, Dallas and Little Rock areas, that lots are more square allowing less yard which is desirable for persons desiring the kind of housing afforded in the condominium concept. He said that 2,000 minimum to 3,500 foot homes are being proposed with an island for excess parking and a common park area for persons in the subdivision. He said that basically the concept is what zero lot line calls for adding that the lots are wider and not as deep as required by ordinance. He said that a fifteen foot walk is designed to go around the entire lake which will accommodate those who desire to use it. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. There was general discussion regarding the width of the street, the width of the culdesac as proposed, accessibility for fire and police protection, busses, and garbage service as well as utility easements. Mr. Penn noted that the culdesac is to have a forty-five (45) foot radius and a twenty (20) foot street. Commissioner Bart Gray questioned whether or not there would be joint ownership in the development of lots which are zoned R-5. He questioned the sale of lots and the responsibility of the City with regard to streets and the extra parking. Mr. Penn voiced that whatever the City feels is fair would be acceptable in the development. There was a general discussion regarding the liability of the City in the event a gate is constructed across the street as a private ingress and egress. Accessibility for police, fire, garbage pick- up, and bus service was also discussed. It was pointed out that the Fire Department would need a sixty foot radius to turn the ladder truck around as culdesac length and radius was discussed. Mr. Reel said that he did not feel there would be a problem with the development as proposed. Commissioner Dornblaser voiced that he felt there needs to be clarification regarding a twenty (20) foot street one way, versus a twenty-seven (27) foot street, adding that a Bill of Assurance should be submitted as well. He said that accessibility of bus service for school children was also a concern. Discussion ensued again as to the accessibility of a card gate entrance with regard to the fire, police and garbage. It was suggested that the property owners may want to maintain a common general ownership of the property and the streets since public streets are dedicated to public use. Consensus was that neighboring cities may offer insight into handling this type of development with regard to public use and safety concerns for the residents. City Engineer Reel responded to a question posed by Commissioner Dornblaser by relating the main street in the development is 28 ft. wide narrowing to 20 ft. as it goes around the park area. He stated that it would need to be designated with a sign requiring traffic to turn right upon entering the development. He related 3 that developmental discussion included putting a curb and gutter on CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. the outside of the street and leaving the inside area next to the park un-curbed. After discussing problems with delay of the project Commissioner Gray offered consideration of acceptance for the lot layout, adding that other concerns could be addressed as development unfolded. City Engineer Reel clarified development concerns with regard to culdesac radius in phase I. The Commission concluded that the object of present concern is the lot layout leaving the parking area and culdesac radius for future review. Commissioner Gray moved, seconded by Commissioner Dornblaser to approve the Preliminary Plat Plan as presented with the exception of the parking area and the turning radius of the inner street with further stipulations that the recorded final plat show a one way circle with no on street parking. MOTION CARRIED. Commissioner Gray suggested that Mr. Penn consider privatizing the entire area which would grant leeway to present concerns held by the Commission. He stated that if it is built and maintained privately there would not be the concerns presently over public access and use. Discussion ensued as to the repercussions of privatizing the streets. It was suggested that before he make his final decision regarding the streets and common areas he seek legal advise. PUBLIC HEARINGS: DISCUSSION: Zoning Changes/Culdesac and Conditional Uses. ZONING/CULDESAC Chairman Brannen introduced discussion regarding culdesac length. City Engineer Reel related that most property developed would support a culdesac of 1200 feet. He suggested that the maximum not be over 1200 feet reminding the Commission that no matter what length is set, a variance will still be requested. Commissioner Dornblaser related that he felt that the number of 4 houses to be developed and lot size needs to be part of the equation given consideration to traffic flow. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. City Attorney Bamburg related that he and the City Engineer had discussed using 1000 feet unless the topography indicated or provided for otherwise. He then related that this would give the Planning Commission discretion where the topography of the land would support a culdesac of 2000 feet in length without stimulating concerns adding that in such a case the radius at the end of the culdesac might be 80 feet. Factoring that in smaller areas given safety and traffic flow concerns the Planning Commission may warrant a shorter culdesac providing a basis for determining proper culdesac length. He offered that from a legal standpoint it would need to be done on a consistent basis. He stated that a list of factors would need to be included in the statement of culdesac length so that developers could be prepared to address those issues as plats are prepared. Commissioner Elliott reminded the Commissioners that whatever is decided with regard to the length of a culdesac, decisions by the Commission would have to be consistent. There was general discussion regarding a number of dead end streets which have been allowed in subdivision development in the City. Commissioner Dornblaser moved, seconded by Commissioner Foster that culdesac length be designated 1,200 feet with considerations given to the topography of the land, size of the lots, ingress and egress and public safety. MOTION CARRIED. ZONING/CONDITIONAL USE City Engineer Reel explained that information from Metroplan has brought attention to the existing Municipal Code and that he feels the following changes in Permitted Use and Conditional Use areas of the code should be changed. Said changes to the code (to be heard by the Board of Adjustment) were presented as follows: 18.26.030 Conditional uses. The conditional uses in the R-1A district are: Any use permitted in R-0 and R-1 districts (deleted from Permitted use) 18.28.010 Purpose for establishment. The R-2 district is established to permit the developing of two-family site built dwellings. 18.28.030 Conditional uses. 5 Conditional uses in the R-2 district are: Any use permitted in the R-1 district (deleted from Permitted use) CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. 18.32.030 Conditional uses. Conditional uses in the R-3 district are: (the following list was deleted from Permitted use) Any use permitted in the R-2 district Private clubs and lodges Hospitals and clinics Personal service shops for barbering, beauty culture and physical culture 18.36.030 Conditional uses. Conditional uses in the R-4 district are: (the following list was deleted from Permitted use) Any use permitted in the R-3 district Institutions for children or the aged (not including penal or correctional) Coin-operated laundry 18.36.030 Conditional uses. Conditional uses in the R-4 district are: (the following list was deleted from Permitted use) Any use permitted in the R-3 district Institutions for children or the aged (not including penal or correctional) Coin-operated laundry 18.38.030 Conditional uses. The conditional uses in the R-5 district are: Any use permitted in R-0 and R-1 districts (deleted from Permitted use) 18.40.020 Permitted uses. Permitted uses in the C-1 district are: Schools (public and private)(deleted the word nursery) 18.40.030 Conditional uses. Conditional uses in the C-1 district are: Single family dwellings Two family dwellings Multi-family dwellings Townhouses Mini-warehouses Private clubs and lodges Coin-operated laundries Institutions for children or the aged (not including penal or correctional) 18.44.030 Conditional uses. Conditional uses in the C-2 district are: (the following list was deleted from Permitted use) Multi family dwellings 6 Private clubs and lodges Convenience goods and services Bowling alleys Mini-warehouses CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 1995 7:00 P.M. - 8:40 P.M. 18.48.020 Permitted uses. Schools (public and private)(deleted the word nursery) 18.48.030 Conditional uses. Conditional uses in the S-3 district are: Any use permitted in the C-2 district (deleted from Permitted use) 18.52.020 Permitted uses. Permitted uses in the C-4 district are: Schools (public and private)(deleted the word nursery) 18.52.030 Conditional uses. Conditional uses in the C-4 district are: Any use permitted in the C-3 district (deleted from Permitted use) Commissioner Piggee moved, seconded by Commissioner Patton that the recommendations as listed in these minutes be prepared by the City Attorney and presented for final approval at the next regular meeting of the Commission. MOTION CARRIED. ANNOUNCEMENT: Chairman Brannen related that a workshop with Metroplan will be scheduled for September. He also pointed out that he is scheduled to meet with Mayor Swaim, Ms. Belden and Mr. Phil Sullivan on 19 July 1995 regarding annexation. ADJOURNMENT: Chairman Brannen adjourned the meeting at approximately 8:40 p.m. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER 7 8