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94 OCT 10.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCT. 10, 1994 7:00 P.M. - 7:30 P.M. OPENING REMARKS: ROLL CALL: Commissioners: Rudy Reid, Jim Dornblaser, Art Brannen, Tad Green, Lester Piggee, and Jack Patton answered ROLL CALL. Commissioner Connie Foster and Commissioner Belden were absent. Chairman Kenny Elliott answered ROLL CALL and declared a quorum. PRESENT seven (7), ABSENT (2). Others present for the meeting were City Attorney Robert E. Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Goings, Computer Technician Mylissa Founds of the Engineering Department, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Patton that the minutes of the September 12, 1994 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO SET UP PUBLIC HEARINGS: No requests were submitted. REQUEST TO APPROVE BUILDING PERMITS: No requests were submitted. REQUEST TO APPROVE PLATS: a. Re-plat of Lots 7,8,9,10 and 11 of Block 2, Brown Addition to the City of Jacksonville (Petitioner Tad Green) The item was withdrawn by petitioner for presentation at the next Regular Planning Commission Meeting. b. Preliminary Plat/Fair Oaks Subdivision (Petitioner Jerry Smith) City Engineer Reel informed the Commission that all changes suggested when the Sketch Plat was submitted have been made as he pointed out that a check list regarding the plat was prepared by Mrs. Founds of the Engineering Department and included in the agenda packet. He added that the subdivision is now ready for the development of water, sewer and streets and storm drain planning. It was pointed out by Commissioner Elliott that no lots open on Main Street. City Engineer Reel stated that at one time, Christy Lane was the only access into the subdivision but that a connection, which was requested by the Planning Commission, has been made off the 1 culdesac. He related that an "F" should be designated on the lots which are in the flood plain before acceptance of the Final Plat. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCT. 10, 1994 7:00 P.M. - 7:30 P.M. Commissioner Dornblaser moved, seconded by Commissioner Piggee that the Preliminary Plat of Fair Oaks Subdivision be APPROVED with the stipulation that lots in the flood plain meet flood zone requirements. MOTION CARRIED. C. Preliminary Plat/Foxwood Subdivision Phase X (Petitioner Woodhaven Homes) City Engineer Reel related that the Sketch Plat was submitted and approved and that the Preliminary Plat meets all requirements of the City as far as items on the plat. He noted that the developer can proceed with water, sewer, street and storm drain plans for final plat submission. Commissioner Piggee moved, seconded by Commissioner Dornblaser to APPROVE the Preliminary Plat of Foxwood Subdivision Phase X. MOTION CARRIED. d. Final Plat/Northlake Subdivision Phase V (Petitioner Dupree Company) (Bill of Assurance on file) It was noted by City Clerk Leonard that in 1986 Mr. Dupree paid a plat fee of $100.00 for Northlake Subdivision Phase V and that a $115.00 check has been received leaving a balance of $15.00 due. She stated that a check for $140.00 from Mr. Dupree for the plat fee due on Northlake Subdivision Phase VI has also been received leaving $140.00 to be paid at the time the final plat is submitted. City Engineer Reel related that final letters of acceptance for the water and sewer have not been received as yet. He said that the street is ready to be paved, that compaction tests have been made and that they should be asphalted by the end of the week. He pointed out that some lots lying in the flood plain have been filled and are actually out of the flood plain, but that a letter of map amendment has not been received from FEMA as yet. He said that the lots should have an "F" designation on the plat until official notification has been received. Commissioner Dornblaser moved, seconded by Commissioner Reid that the Final Plat of Northlake Phase V be APPROVED with the following stipulations: (1) completion of street paving, (2) utility improvements, and (3) the "F" designation on lots where applicable (lots 165 thru 172) until a letter of map amendment is received from FEMA. MOTION CARRIED. 2 Chairman Elliott noted that the item is to be recommended to the City Council for their approval. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCT. 10, 1994 7:00 P.M. - 7:30 P.M. e. Preliminary Plat/Northlake Subdivision Phase VI (Petitioner Dupree Company) City Engineer Reel stated that the water and sewer is in and that street construction is to be continued. He said that all requirements for a preliminary plat are met and that those lots in the flood plain on the final plat should be so designated unless a letter of map amendment is received from FEMA. The length of the culdesac was questioned by Commissioners Brannen and Dornblaser. City Engineer Reel said that it exceeds the Municipal Code Requirement of five hundred (500) feet by about two hundred (200) feet. He voiced that it might be reasonable to request that the flood zone be designated on this plat and plats in general after Commissioner Brannen posed a question regarding its designation on the plat. There was a short discussion regarding the length of the culdesac in Northlake Subdivision Phase VI and whether or not there needs to be a change by ordinance regarding the code requirement. The general consensus was that the City Engineer and the City Attorney should review this along with some other possible inequities such as curb cuts, sidewalks, basketball goal placement making streets a playground, etc. which may need to be addressed. Commissioner Dornblaser moved, seconded by Commissioner Reid to APPROVE the Preliminary Plat of Northlake Subdivision Phase VI granting a waiver with regard to the length of the culdesac. MOTION CARRIED. It was requested that Northlake Subdivision Phase V and VI remain as named, that they may not revert back to prior status as phases Va and Vb. COMMITTEE REPORTS: Status of Main Street Revitalization Chairman Elliott explained that the Main Street Revitalization Committee will be meeting on a quarterly basis, the next meeting 3 date being November 1, 1994, 7:00 p.m. at City Hall. He related that the committee may need to be made an official committee of the Planning Commission. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCT. 10, 1994 7:00 P.M. - 7:30 P.M. He said that the committee would work together with the office of Economic Development. Commissioner Dornblaser moved, seconded by Commissioner Brannen to make the Main Street Revitalization Committee an official committee of the Planning Commission with members as appointed by the Planning Commission Chairman. MOTION CARRIED. ADJOURNMENT: Commissioner Patton moved, seconded by Commissioner Brannen that the meeting adjourn at approximately 7:30 p.m. MOTION CARRIED. Respectfully, Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER 4