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94 JAN 10.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10, 1994 7:00 P.M. - 7:45 P.M. OPENING REMARKS: Mayor Swaim acting as Chairman called the meeting to order and asked for Roll Call. ROLL CALL: Commissioners: Rudy Reid, Art Brannen, Tad Green, Jim Dornblaser, Lester Piggee and Mr. Kenny Elliott answered ROLL CALL. It was noted that a quorum was present. PRESENT (6) SIX, ABSENT (2). Others in attendance for the meeting were City Attorney Robert E. Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Goings, Computer Technician Mylissa Founds, Mr. Tommy Bond, Mr. Bart Gray, petitioners and other interested persons. DEVIATION IN AGENDA: OATH OF OFFICE ADMINISTERED Mayor Swaim administered the oath of office to reinstate Commissioner Dornblaser and to instate Mr. Kenny Elliott. Mayor Swaim expressed appreciation to former Chairman Gray and Commissioner Payne for their service on the Planning Commission. Their terms of office expired January 1, 1994. Mayor Swaim entertained a motion for nomination of Chairman of the Planning Commission. Commissioner Brannen moved, seconded by Commissioner Green to nominate Mr. Kenny Elliott for Chairman of the Planning Commission for the term of one year to expire January 1, 1995. MOTION CARRIED. Mayor Swaim relinquished the gavel to Chairman Elliott. Chairman Elliott asked for nominations for Vice Chairman of the Planning Commission and Chairman of the Board of Adjustment. Commissioner Dornblaser moved, seconded by Commissioner Reid to nominate Commissioner Brannen for Vice Chairman of the Planning Commission and Chairman of the Board of Adjustment. MOTION CARRIED. Chairman Elliott asked for volunteers for the Board of Adjustment. Commissioner Green and Commissioner Reid volunteered for service with the Board of Adjustment. 1 CITY OF JACKSONVILLE. ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10. 1994 7:00 P.M. - 7:45 P.M. RESUME AGENDA: APPROVAL AND/OR CORRECTION OF MINUTES Commissioner Piggee moved, seconded by Commissioner Dornblaser that the minutes of the December 13, 1993 Regular Planning Commission Meeting be APPROVED as presented. Commissioner Piggee expressed appreciation to former Chairman Gray for expressing his views as related in conversation to Chairman Gray prior to the previously regular scheduled Planning Commission Meeting in December. Commissioner Piggee related that he was unable to attend that meeting but wanted to offer his views to the Commission. MOTION CARRIED at this time. Chairman Elliott asked for comments concerning the 1993 Annual Planning Commission Report. Secretary Lu Leonard related that she would like to include changes of two pages for the Annual Report. Commissioner Brannen moved, seconded by Commissioner Piggee to APPROVE the 1993 Annual Planning Commission Report with the changes noted. MOTION CARRIED REQUESTS TO SET PUBLIC HEARINGS: REQUEST TO BUILDING PERMITS: Twin City Bank Chairman Elliott related that the first item of business is a building permit for Twin City Bank. City Engineer Reel related that all setbacks and parking requirements meet code standards for C-3 zoning. It was discussed that the Preliminary and Final Plats petitioned by Mr. E. L. Misak is the development area supporting the request for a building permit by Twin City Bank. DEVIATION IN AGENDA REQUEST TO APPROVE PLATS: Misak Commercial Subdivision Chairman Elliott related that he would like to address the item of the Preliminary and Final Plats prior to addressing the proposed building permit with regard to plat approval. City Engineer Reel related that the property is located between Northgate Drive and Bayou Meto Cemetery boarded on the East Side of First Street. He related Mr. Misak's desire to subdivide the property with intent to sell a portion of the property to Twin City 2 CITY OF JACRSONVIILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10. 1994 7:00 P.M. - 7:45 P.M. Bank for construction of a branch office. He further related that with water and sewer available, Mr. Misak was encouraged to submit both the preliminary and final plats. Commissioner Brannan moved, seconded by Commissioner Green to APPROVE the Preliminary and Final Plats of the Misak Commercial Subdivision. MOTION CARRIED. RESUME AGENDA REQUEST TO APPROVE BUILDING PERMITS: a. Twin City Bank Chairman Elliott re-introduced the item of business. City Engineer Reel related that the question of spacing of the driveways had arisen. He related that according to code the drive can be located as close as 50 ft. on Northgate Drive which does not present a violation with ingress and egress. It was noted that building setbacks and parking requirements have been met. Commissioner Green moved, seconded by Commissioner Dornblaser to APPROVE the building permit as submitted by Twin City Bank. MOTION CARRIED. b. Preliminary Plot Plan/Boyd Property Northeastern Avenue Petitioner: Tommy Bond City Engineer Reel related that the property is un-platted and located on the West side of Northeastern close to Red Fox Lane. He related that the owner is aware that the street will have to be extended in order to achieve access to the property. He further related that the property is zoned properly for the intent of the owner. Commissioner Dornblaser moved, seconded by Commissioner Reid to APPROVE the building permit as submitted. MOTION CARRIED. REQUEST TO APPROVE PLATS: a. Sketch Plat/Growing Pines Subdivision Petitioner: Bart Gray City Engineer Reel related that the property is located South of Ray Road, East of Stanphill, West of Southeastern and North of the Akridge Mobile Home Park with residence on both sides facing the surrounding streets. He related that the zoning will support single family residential construction which is the intent of the petitioner. Commissioner Dornblaser inquired as to the intent of road development with regard to adjoining property owners. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10, 1994 7:00 P.M. - 7:45 P.M. Mr. Bart Gray related that the sketch plat by Mr. Penn was designed originally with a culdesac and that he and Mr. Penn are in agreement with regard to the development of .a street through Mr. Penn's proposed culdesac. He further related that the property owned by Mr. Leroy Akridge adjoins the proposed Growing Pines Subdivision from the opposite side and that there is the potential of a possible street development with Mr. Akridge who was also in agreement. Commissioner Dornblaser pointed out that with a subdivision of this size it is the practice of the Planning Commission to request two points of access. He suggested sketch plat approval with the stipulation that further development approval be contingent upon adequate access. Mr. Gray suggested a recommendation of phase approval with Planning Commission consideration in regard to agreement resulting in street development as the stipulation. He related that he would work toward agreements of access with the adjacent property owners. Chairman Elliott invited participation from the public. Mrs. Norma Hollingshead of 1509 Stanphill expressed concerns with regard to traffic flow. She explained that the street leading to Military Road was a short street expressing concerns with regard to the increase of traffic and future development. Mr. Gray related that the intent is to develop the first phase along Southeastern adding that the second phase would be contingent on the sale of the first phase with an overall estimated development time span of five years. Mrs. Anna Bernard of 1512 Stanphill, and Lori and Mike Tapp of 1417 Stanphill Road expressed their support for Mrs. Hollingshead's statement. Commissioner Dornblaser clarified that the Sketch Plat is only Mr. Gray's indication of his intentions for the property and that approval of the Sketch Plat does not indicate approval of the entire subdivision by the Planning Commission. He related that the property is zoned for the intended use proposed by Mr. Gray. Chairman Elliott related that the area is zoned for multi-family development while Mr. Gray's intent is for single family residential development, reviewing public concerns over density and increased traffic flow for different kinds of development. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10, 1994 7:00 P.M. -7:45 P.M. Mrs. Hollingshead further expressed traffic concerns for the area. In response to a question posed by Commissioner Piggee in regard to future plans for the area, City Engineer Reel related that the Hwy Department has no intent to change the situation at Stanphill Road that he is aware of. Chairman Elliott related that the proposed development for most of the lots in phase one of the subdivision would be accessed from Southeastern with only a few lots using Stanphill Road as an access. Commissioner Brannen moved, seconded by Commissioner Green to ACCEPT the Sketch Plat of Growing Pines Subdivision with the stipulation for an additional entrance to the subdivision. MOTION CARRIED. Commissioner Reid asked if the situation could be monitored with regard to a solution to the traffic problems of the area. City Engineer Reel related that a tabulated list of accidents involving Hwy 294 and Stanphill Road could be submitted to the Hwy Department for consideration with regard to safety improvements. b. Sketch Plat-Replat/Foxwood Country Club Petitioner Ted Belden City Engineer Reel related that the Foxwood Country Club desires to split the lot adjacent to the Country Club property for development and sale. He further related that the owner of the adjacent corner lot also desires a lot split. He then related that he was unaware of how utilities would be provided to the lots adding that street cuts have not been allowed in the last year due to re-paving of Foxwood Drive. He further related that the Bill of Assurance may not support a lot split. Mr. Tommy Bond related that the Bill of Assurance for Foxwood Phase Three requires signatures of two-thirds of the residents to approve a split of lot 168 before it can be brought before the Planning Commission. He related that the Country Club desires to split a lot that is a part of the original golf course which is not subject to the Foxwood Bill of Assurance adding that sewer and water is available from Foxwood Cove with regard to the utilities access. 5 CITY OF JACKSONVILI&E, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 10, 1994 7:00 P.M. - 7:45 P.M. Mr. Ted Belden related that his understanding of the Bill of Assurance requested signature approval from a Property Owners Association which to his understanding, does not exist. Mr. Bond read from the Bill of Assurance. Mr. Crosby the owner of lot 168 stated that the lot subdivided would retain 150 foot frontage and 100 foot frontage on an additional lot which he noted to be more than the lots currently being developed in the Foxwood Subdivision. Commissioner Dornblaser moved, seconded by Commissioner Piggee to APPROVE the Sketch Plat-Replat with the stipulation that it is in compliance with the Bill of Assurance as determined by the City Attorney. MOTION CARRIED. Discussion ensued as to the future development plans for the down town Main Street area. Consensus of the Planning Commission was to include further discussion of this matter at the regularly scheduled Planning Commission Meeting, February 14, 1994. ANNOUNCEMENT: ADJOURNMENT Commissioner Piggee moved, seconded by Commissioner Brannen to adjourn at approximately 7:45 p.m. MOTION CARRIED. Respectfully, ______________________________ Lu M. Leonard Planning Commission Secretary CITY CLERK - TREASURER