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93 MAY 10.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1993 7:00 P.M. - 7:42 P.M. OPENING REMARKS: ROLL CALL: Commissioners: Rudy Reid, Connie Foster, Art Brannen, Tad Green, and Jack Patton answered ROLL CALL. Chairman Gray also answered ROLL CALL and declared a quorum. PRESENT FIVE (5), ABSENT (3). Others in attendance for the meeting were City Attorney Robert E. Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Goings, Receptionist/Computer Technician of the Engineering Department Mylissa Founds, Mr. Tim Lemons of Bond Engineering, Developer Mr. Jim Green, petitioners, Representatives and interested citizens. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Patton that the minutes o the April 12, 1993 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED PUBLIC HEARINGS: DEVIATION IN AGENDA: a. CLOSING OF UNDEVELOPED PORTION OF IVY STREET. Chairman Gray opened the public hearing at approximately 7:04 p.m. and opened the forum for discussion on the item of business. No one spoke for or against. Chairman Gary closed the public hearing at approximately 7:05 p.m. Commissioner Brannen remarked that he has reviewed the area and feels it would not pose any problems to close that portion of the street. Commissioner Brannen moved, seconded by Commissioner Green to recommend to the City Council closing of the undeveloped portion of Ivy Street. MOTION CARRIED. b. REZONING/JENNY LYNN SUBDIVISION: Chairman Gray opened the public hearing at approximately 7:07 p.m. and related that the item of business is a subdivision on a meets and bounds description, which runs along Northeastern North of Foxwood Drive, East of Northeastern, and South of the Episcopal Church. Chairman Gray invited anyone interested in speaking for or against the issue to be recognized. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1993 7:00 P.M. - 7:42 P.M. Mr. Bob Harris from a neighboring street addressed the Commission speaking in favor of the rezoning, adding that his concerns are with the aesthetics and drainage in the area. In response to Mr. Harris' concerns, developer Mr. Jim Green explained that the drainage would flow S/E naturally on the West side of Phase Eight. He stated that drainage plans in the area would enhance the already existing drainage. Mr. Green presented the Commission with a preliminary Bill of Assurance for the Jenny Lynn Subdivision. (a copy is on file in the City Clerks Office) He highlighted what he felt are the two major concerns of any one living in the area; that being land use, with building type and architectural control. He related that the intent was to build an above average neighborhood that is more affordable than Stonewall or Foxwood. He related that each dwelling shall be required to have a minimum of 50% of it's floor exterior wall area covered by brick and every house will be required to have a two car garage or carport. As stated in the Bill of Assurance on page three Mr. Green further related that the first six lots (1 thru 6) would have a minimum of 1200 square feet, 1100 square feet on lots 7 thru 9 and 1000 square feet on lots 10 thru 12. Chairman Gray noted that the preliminary plat before the Commission is the same as the one presented at the Regular Meeting of the Planning Commission held on April 12, 1993. In response to a question from Commissioner Foster, Mr. Green related that the sidewalk will maintained as it is now. Mr. Harris informed Chairman Gray that his concerns have been addressed and he is satisfied with the response from Mr. Green. At this time approximately 7:16 p.m. Chairman Gray closed the public hearing and invited the Commissioners to discuss the item of business. Chairman Gray informed the Commission that variance of code in reference to the 25' front setback was certainly a consideration in approving the preliminary plat and may have bearing on the decision to rezone. Commissioner Brannen moved, seconded by Commissioner Green to recommend to the City Council rezoning from C-3 to R-1. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1993 7:00 P.M. - 7:42 P.M. RESUME AGENDA: REQUEST TO SET UP PUBLIC HEARINGS: It was noted that there was no request to set up public hearing. REQUESTS TO APPROVE BUILDING PERMITS: It was noted that there was no request to approve building permits at this time. REQUEST TO APPROVE PLATS: JENNY LYNN SUBDIVISION/PRELIMINARY PLAT Chairman Gray related that this request was presented in April and inquired as to any drainage problems that would need to be addressed at this time. City Engineer Duane Reel noted that the only problem would have been the water falling in the lots that are to be serviced by the culdesac, adding that it has adequately been taken care of. Chairman Gray related that the preliminary plat represented a variance in the normal setback requirements of 35 feet for a zoning of R-1 adding that the request is to approve the plat with 25 foot front setbacks. In response to Commissioner Brannen question concerning the previous variance needed for Lot 12, Mr. Green stated that the request for 25 foot front setback is for all lots within the Jenny Lynn Subdivision. Chairman Gray stated that the Planning Commission is charged to work the subdivision to the benefit of the City and has the authority to allow variances on the building lines for practicality. Commissioner Brannen moved, seconded by Commissioner Green to APPROVE the preliminary plat of the Jenny Lynn Subdivision with a 25-foot front building line setback variance. Commissioner Patton questioned the need for the variance to 25 feet as opposed to the 35-foot setback requirement. Mr. Green related that the greatest need for the 25-foot setback is on lot 12, between the arbitrary building line in the back with the natural gas line and the front building line. He further related that part of the justification is that Northeastern is 24 to 25 foot street with existing abnormally wide right of way. CITY OF JACKSONVILLE. ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10. 1993 7:00 P.M. - 7:42 P.M Mr. Green stated that it is not unusual to find a 25-foot setback within a culdesac, stating the difference between the setback for R-1 and R-1A. Chairman Gray explained the jurisdiction of the Planning Commission in relation to Bill of Assurance. Discussion ensued as to the possibility of stipulating double drives and the possibility of increasing the minimum square footage requirement in the Bill of Assurance. MOTION CARRIED AT THIS TIME. Roll Call was requested by Chairman Gray with the following results: Commissioners Reid, Foster, Brannen, and Green voted AYE. Commissioner Patton voted NAY. (4) AYE and (1) NAY. Chairman Gray pointed out that a minimum of five votes is needed in order to send the item of business before the City Council to be addressed adding that the chair votes only when it is required to do official business stating that his vote is AYE. OFFICIAL TABULATION OF VOTES: AYE (5) NAY (1) PUBLIC HEARINGS: ADJOURNMENT: Chairman Gray adjourned the meeting at approximately 7:42 p.m. Respectfully, ____________________________ Lula M. Leonard Planning Commission Secretary CITY CLERK - TREASURER