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93 JAN 11.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING January, 11, 1993 7:00 P.M. - 7:40 P.M. OPENING REMARKS: The meeting was opened by Mayor Swaim who acted as chairman as nominations were made electing the chairman of the Planning Commission for the year 1993. OATH OF OFFICE: Mr. Rudy Reid and Mrs. Connie Foster elected as commissioners and Mr. Lester Piggee, re-elected as a commissioner, were sworn in by Mayor Swaim. No ROLL CALL was taken but the following is a list of commissio- ners other than those beginning new terms who were present for the meeting; Commissioners Art Brannen, Tad Green, Paul Payne, Jim Dornblaser and Bart Gray Jr. were also in attendance. A quorum was present; Present nine (9), absent (0). City Attorney Robert Bamburg, City Engineer Duane Reel, Deputy City Clerk Susan Goings and Receptionist/Computer Technician of the Engineering Department Mylissa Founds were also present for the meeting. ELECTION OF OFFICERS: Mayor Swaim opened the meeting for nominations for the Chairman of the Planning Commission. Commissioner Brannan nominated Commissioner Bart Gray Jr., as Chairman of the Planning Commission for the year 1993. Mr. Gray voiced that he would accept the nomination as long as the Vice-Chairperson could assume the responsibility of represe- nting items of business to the City Council on Thursday evenings. He voiced that there is an existing conflict which could possibly prevent him from fulfilling that responsibility. Commissioner Piggee moved, seconded by Commissioner Brannen that nominations cease. The motion carried unanimously. COMMISSIONER BART GRAY JR., was ELECTED BY ACCLAMATION as CHAIR- MAN of the JACKSONVILLE PLANNING COMMISSION for the year 1993. Mayor Swaim congratulated Mr. Gray upon his election as Chairman. Chairman Gray presided over the remainder of the meeting and expressed thanks for the nomination. Commissioner Jack Patton nominated Commissioner Art Brannen as Vice-Chairman of the Planning Commission. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING January, 11, 1993 7:OO P.M. - 7:40 P.M. Commissioner Piggee moved, seconded by Commissioner Dornblaser that the nominations cease. MOTION CARRIED. Commissioner Art Brannen was elected by ACCLAMATION as VICE- CHAIRMAN of the JACKSONVILLE PLANNING COMMISSION for the year 1993. Mayor Swaim voiced that he would like to see the Planning Commis- sion present plaques to outgoing Commissioners Kenny Elliott and James Davis for their outstanding work on the Planning Commis- sion. Chairman Gray agreed and related that the secretary would see to the matter and that it would be an item on the next Regular Planning Commission Agenda. Chairman Gray pointed out that the Board of Adjustment is chaired by the Vice Chairman of the Planning Commission and that two other members of the Planning Commission serve on the Board as well as two other members of the community at large as appointed by the Mayor and the City Council. He opened the meeting for volunteers for the positions. Commissioners jack Patton and Connie Foster volunteered to serve from the Planning Commission. Chairman Art Brannen and the two volunteers composed the three members on the Board of Adjustment. Chairman Gray expressed appreciation to the volunteers and re- laced that Mr. Brannen would be helpful as they serve in that capacity and would be available to answer questions they might have. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Planning Commission Meeting of December 14, 1992 Commissioner Brannen moved, seconded by Commissioner Dornblaser that the minutes of the December 14, 1992 Planning Commission Meeting be APPROVED. MOTION CARRIED. THE ANNUAL REPORT, a condensed history of all activity of the Planning Commission and the Board of Adjustment for the year 1992, was also presented. The Commission was encouraged to study the report and approve or correct the report at the next meeting of the Planning Commission. REQUESTS TO SET UP PUBLIC HEARINGS: Chairman Gray explained the procedures followed with regard to the receipt of items for the agenda, distribution of the same and action of the body regarding items which merit public hearings. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING January, 11, 1993 7:OO P.M. - 7:40 P.M. An item was presented to the body requesting the rezoning of 509, 517 and 521 Gregory from R-1 to R-3. The following is a legal description of the property: Part of the West One-Half (W1/2) of the Northeast Quarter (NE1/4) of Section 19, T-3-N, R-10-W, Jacksonville, Pulaski County, Arkansas, Being more Particularly described as follows: Beginning at a point that is 158.53 feet West and 23.0 feet South of the Northeast Corner of said W 1/22 NE 1/4, said point begin- ning the South Right-of-Way line of Gregory Street; Thence South, 187.0 feet; Thence West, 226.47 feet; Thence North, 187.0 feet to the South Right-of-Way line of Gregory Street; Thence East along-said South Right-of-Way line of Gregory Street, 226.47 feet to the point of beginning; containing 0.972 acres, more or less. Chairman Gray pointed out that the fifty dollar fee has been paid for publishing a notice to the general public regarding the rezoning request and the public hearing date. He explained that the action needed by the Commission is to set the public hearing date, time and place. He related that the item has presented twice during his tenure as a Planning Commissioner and that rezoning requests can be presented once a year. He pointed out that a history of any past activity for rezoning of the parcel through the Planning Commission will be included in the packet to be received by the commissioners for the February meeting along with all data presented when the request was made. There was a short discussion regarding the intent of the petitio- ners. Chairman Gray voiced that the rezoning request would have to be looked at first and that a development plan would then be prese- nted the consideration of the Planning Commission. Commissioner Brannen moved, seconded by Commissioner Green that a public hearing be set for the Regular Planning Commission Meeting scheduled for February 8, 1993 at 7:00 p.m. at City Hall. MOTION CARRIED. REQUESTS TO APPROVE BUILDING PERMITS: No request were presented. Chairman Gray explained the nature of dealing with building permits as they come before the commission. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING January, 11, 1993 7:00 P.M. - 7:40 P.M. He pointed out that the secretary will provide Jacksonville Municipal Code Books to the new members along with Board of Adjustment Handbooks to those serving on that Board. ADDITION TO THE AGENDA: LRAFB/CITY OF JACKSONVILLE, FIVE-MILE PLANNING JURISDICTION City Engineer Reel pointed out that the Air Force has presented him with information regarding development within the five mile jurisdiction of the City of Jacksonville and has asked for input from the city after study of the data as bar is putting their plans into the development scheme of the city. He said that the area is in the county but that it lies adjacent to the five-mile planning jurisdiction of the city. He pointed out that the three phase development is explained in depth in books now available in the office of the Mayor and encouraged the Commissioners to study the Citizens Manual made available to them. He requested that action be taken at the February meeting with regard to the mat- ter. FOXWOOD DRIVE AND LOOP RD./PROPOSED CHURCH City Engineer Reel related that a church is planning to purchase the property on either side of Foxwood Drive at Loop Rd. and construct a building. He said that their plan is to construct a metal building on the south side of Foxwood Drive to be used as classrooms and a temporary sanctuary until enough money is gener- ated to construct a sanctuary. He said that he has concerns about construction of a metal building in the area going into Foxwood Subdivision. He related an incident four or five years ago regarding the construction of a metal building in Northwood Acres and the problems involved in its acceptance by other residents in the subdivision. He said that the persons involved in the purchase of the property would like the feel of the Planning Commission before making the land purchase. He said that he is hesitant to say whether a building permit could be issued for the building. The item was discussed by the Planning Commission and the conse- nsus of the membership was that a committee be formed to study the mutter and make a presentation of their findings at the next meeting scheduled for February 8, 1993. Chairman Gray pointed out that legal ramifications, the position of the Planning Commission at this point and personal positions should be looked into. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING January, 11, 1993 7:00 P.M. - 7:40 P.M. Commissioner Jack Patton, Rudy Reid and Connie Foster volunteered to be the committee to study the matter of a metal building being constructed on Foxwood Drive at the Loop Rd. intersection. Chairman Gray requested that Commissioner Patton chair tile com mittee. Commissioner Patton voiced that he would be chairman. City Engineer Reel said it might be that the Planning Commission would need to research the matter presented regarding the Little Rock Air Force Base and the meshing of plans by the City of Jacksonville and the LRAFB as it relates to the use of the five mile planning area outside the city limits. Chairman Gray pointed out that the Planning Commission has li- mited functions with regard to the area and that protection of the citizens of Jacksonville be foremost in any decisions made regarding the study. Chairman Gray related that he would be expecting each member of the Planning Commission to participate pointing out the nature of the work to be performed and pledged his best as Chairman. ADJOURNMENT: Chairman Gray adjourned the meeting at approximately 7:40 p.m. Respectfully, ___________________________ Lula M. Leonard Planning Commission Secretary CITY CLERK-TREASURER