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06 JUL 10.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 2006 7:05 P.M. – 7:38 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in Regular Session on July 10, 2006. Chairman Stroud opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Art Brannen, Glen Keaton, Mike Traylor, John Herbold, and Tom Evans answered ROLL CALL. Chairman Stroud also answered ROLL CALL and declared a quorum. PRESENT (6), ABSENT (3). Others present for the meeting were City Engineer Whisker, Tommy Bond, petitioners and press. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Herbold that the minutes of the 12 June 2006 Regular Planning Commission meeting be approved as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLATS: a. FINAL PLAT Lost Creek Estates Mr. Philip Keaton of R&K Services related that all requirements for the project have been met. City Engineer Whisker stated that he did not recall lot 17 having a 25’ front yard setback, explaining that he was aware of a 25’ setback for lots 18 through 32 because of the slope of the lots. He then requested that in the bill of assurance under easements, paragraph six reflect the storm drainage. It was agree that lot 17 would show a 35’ setback. City Engineer Whisker stated that all utilities are completed along with the drainage system, adding that he has received a bond for the sidewalks. Commissioner Brannen moved, seconded by Commissioner Evans to approve the Final Plat of Lost Creek Subdivision, stipulating corrections as mentioned by City Engineer Whisker. MOTION CARRIED. b. REPLAT Lots 1 & 2 Rebsamen Medical Subdivision Mr. Bond related that the owner was able to work out a purchase agreement with the Hospital for the purchase of lot 2, which is included in the replat. He stated that the owner would return 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 2006 7:05 P.M. – 7:38 P.M. with a request to rezone lots 1 and 2 to C-4, adding that the Board of Adjustment has already granted a 25’ setback. He explained that the rezoning would match what has already been approved. City Engineer Whisker noted that the replat would include sidewalks along John Harden Drive and Marshall Road, adding that the rezoning would continue the continuity for the rest of the property regarding the shopping center. In response to a question posed by Commissioner Herbold, City Engineer Whisker agreed, that the rezoning is not a requirement but would bring all properties into the same area zoning. Mr. Bond noted that the other properties are already zoned C-4. Commissioner Evans moved, seconded by Commissioner Brannen to approve the replat of lots 1 & 2 Rebsamen Medical Subdivision with appropriate placement of sidewalks. MOTION CARRIED. c. SKETCH PLAT Beacon Hill Subdivision Mr. Bond stated that the property came before the Planning Commission one month earlier as a rezoning request, which was denied. He stated that the developer is submitting a new plan providing a combination of 80’ single-family lots with townhouses on the far west side of the property. He provided the Commission with a design concept of the proposed townhouses. He noted that the townhouses would have garages, characterizing them as zero lotline houses. He stated that if approved they would return with a rezoning and land use change request. City Engineer Whisker noted that the developer is interested in a 25’ building setback, adding that an ordinance amendment would be required to consider setback changes for R-0 and/or R-1. He then added that he feels that City Attorney Bamburg would concur that approval of the sketch plat would have to be with the exception of the area requiring a rezoning. Commissioner Herbold stated that he approves of the concept of potential homebuyers being aware of the zoning change prior to purchasing a home. In response to a question posed by Commissioner Herbold, Mr. Bond stated that he feels it would be logical to have the development occur in phases. He noted the developer’s interest in gauging the demand for townhouses as the development unfolds. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 2006 7:05 P.M. – 7:38 P.M. It was noted and confirmed that the requirement to wait a year before returning with a request to rezone would only apply if the request were for the same zoning that was previously denied. Mr. Bond stated that he would hope that those who had felt strongly adverse to the previous rezoning request would feel more comfortable with this request, noting that the area of townhouses would be substantially insulated from other area developments. Discussion ensued regarding the location of the flood plain areas and the new sewer line development. He then noted that part of the property would require filling adjacent to the sewer line. In response to a question posed by Commissioner Herbold, Mr. Bond stated that he is confident that there is at least 10 to 12 acres that is not in the flood plain, commenting that the property is high, noting a ridge that extends out into the property. Chairman Stroud noted plans to build a retention pond, which would help, to alleviate flooding issues. Commissioner Evans noted areas in Little Rock featuring the same type of development concept with townhouses, commenting that both areas seem to blend well together with the single-family homes. Commissioner Brannen supported the concept of having the development broken out into phases. Chairman Stroud noted that there would not be any options for the Planning Commission to consider a 25’ setback until amending legislation were adopted. In response to a question posed by Commissioner Traylor, Mr. Bond stated that the future realignment of Main Street is a request of the City, adding that the development was laid out to fit that request. Chairman Stroud noted that the realignment of Main Street is part of the adopted Land Use Plan. Mr. Bond then clarified that the right-of-way is reserved for that purpose but does not think the street has to be built. City Engineer Whisker noted that the street would have to be built through the development coming to dead ends with directions for West Main Street to curve around until further extension of the street. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 2006 7:05 P.M. – 7:38 P.M. Chairman Stroud noted that as development progressed through the area different developers would be asked to develop that portion of the street included in their developments. Commissioner Herbold moved, seconded by Brannen to deny the sketch plat as presented with the recommendation that the development return in phases for the R-0 area and the R-4 area. Mr. Bond clarified that his understanding is that the concept of the development is all right but needed to be fine-tuned. At this time, MOTION CARRIED. BUILDING PERMITS: a. 911 Trickey Petitioner was not present to represent item of business. Commissioner Brannen moved, seconded by Commissioner Herbold to table the item of business. MOTION CARRIED. b. 6520 West Main Street Mr. Joe Oliver of 1404 West Main stated that he submitted the request on behalf of Carrie Stevens. He stated that after meeting with the Board of Adjustment they are aware of further requirements to help the development. He stated that the proposal is to build an addition onto an existing home. City Engineer Whisker stated that he has a plot plan divided into tracts that was submitted by Mr. Oliver and a copy of what was the original boundaries as profiled by the tax assessor’s office. He related that Mrs. Stevens is purchasing the property from another owner, explaining that the current owner has split two parcels into four parcels, noting that the parcel to the rear would not have an access. He explained that he does not have a problem with the addition to the home, adding that he does not believe water or wastewater was concerned either. He stated that he requested that the property be platted prior to the building permit to prevent a parcel not having access to West Main Street. In response to a question posed by Commissioner Brannen, City Engineer Whisker related that the Board of Adjustment granted approval for a 1200 square foot storage shed, stipulating that the property be platted before the building permit for the shed be issued. Discussion ensued regarding a private drive that leads to tract A. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 10, 2006 7:05 P.M. – 7:38 P.M. In response to a question posed by Commissioner Traylor, City Engineer Whisker stated that the addition to the house will be 4.9 feet away from the lot line of tract C, adding that Mrs. Stevens is trying to purchase tract B, making her owner of all four parcels. In response to a question posed by City Engineer Whisker, City Attorney Bamburg stated that until the property is replatted it would not be allowable to approve a building permit that close to the adjacent lot line. It was the consensus of the Commission that the property be replatted. Commissioner Brannen moved, seconded by Commissioner Herbold to table the item pending presentation of a replat of the property. MOTION CARRIED. GENERAL: ADJOURNMENT: Chairman Stroud without objection adjourned the meeting at approximately 7:38 p.m. Respectfully submitted, _________________________ Susan L. Davitt 5