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06 JAN 09.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 9, 2006 7:00 P.M. – 7:26 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in Regular Session on January 9, 2006. Chairman Stroud opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners Emma Knight, Bart Gray Jr., Glen Keaton, Kevin McCleary, Mike Traylor, John Herbold and Tom Evans answered ROLL CALL. Chairman Stroud also answered ROLL CALL and declared a quorum. PRESENT (8), ABSENT (0). One seat is open. Others present for the meeting were City Engineer Whisker, Bob Williams, Tommy Bond, Alderman Stroud, Public Works Director Jim Oakley and press. NOMINATIONS FOR 2006 OFFICERS: Commissioner Keaton moved, seconded by Commissioner Traylor to nominate Mark Stroud as Planning Commission Chairman for 2006. MOTION CARRIED. Commissioner Gray moved, seconded by Commissioner Knight to nominate Mike Traylor as Planning Commission Vice Chairman and Board of Adjustment Chairman for 2006. MOTION CARRIED. Commissioner Gray and Commissioner Keaton volunteered to serve on the Board of Adjustment as members serving from the Planning Commission. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Herbold moved, seconded by Commissioner Gray that the minutes of the 12 December 2005 Regular Planning Commission meeting be approved as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLATS: a. PRELIMINARY PLAT O’Reilly Automotive Addition, Lot 1/901 North First Street Mr. Paxton Singleton with Global Surveying Consultants related that he would be representative for petitioner O’Reilly Auto Parts. He stated that O’Reilly Auto leased the property and had been informed that they would need to plat the property regarding construction of a new O’Reilly Auto Parts Store. He related that the property is located at 901 North First Street next to the First Electric Cooperative building and consists of a .701-acre tract. He stated that the utilities would connect approximately 1,000’ down on North First Street and would be shown on the site plan for later review on the agenda. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 9, 2006 7:00 P.M. – 7:26 P.M. City Engineer Whisker reminded the Commission that the project had appeared before the Planning Commission previously as a conditional use for O’Reilly’s Auto Parts. He noted that the utilities would have to be extended to the north, adding that both utilities are in acceptance of the submitted plan. In response to a question from Commissioner Gray regarding the 25’ front yard setback, City Engineer Whisker stated that the property is in a C-1 zone with a conditional use for C-3. He stated that to his knowledge the property would carry the setback requirements of C-1 unless otherwise requested in the C-3 conditional use request. Commissioner Keaton moved, seconded by Commissioner Evans to approve the Preliminary Plat of the O’Reilly’s Automotive Addition, Lot 1 at 901 North First Street as submitted. MOTION CARRIED. b. PRELIMINARY PLAT Valley Ridge Estates Withdrawn from agenda per petitioner. c. FINAL PLAT Eastview PH VI-B Withdrawn from agenda per petitioner. d. FINAL PLAT Base Meadows PH 1-B Mr. David Jones of Marlar Engineering related that Phase I was originally comprised of Phase 1-A and 1-B. He stated that the petitioner has posted a bond with the City Engineer for the asphalt and sidewalks and noted that weather permitting the asphalt work would begin this week. City Engineer Whisker stated that Mr. Simpson from the Water Department informed him that the water samples results are expected within the next couple of days, but did not feel that the project should be held up. Chairman Stroud noted that the Wastewater Department has approved this phase for construction. Commissioner Knight moved, seconded by Commissioner Herbold to approve the Final Plat of Base Meadows PH 1-B, stipulating the return of Bac-T water test for the Water Department. In response to a question from Commissioner Traylor, City Engineer Whisker stated that it is common for lots in a culdesac to carry a 25’ front yard setback. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 9, 2006 7:00 P.M. – 7:26 P.M. At this time, MOTION CARRIED. BUILDING PERMITS: SITE PLAN O’Reilly Auto Parts Store Mr. Paul Anderson related that the utility extension for water and sewer has been approved by those Departments. He noted that the only remaining item is the hydraulic placement for the waterline, which will be sent out tomorrow. He related that the Department of Transportation has reviewed and approved the access plan pending acceptance by the Jacksonville Planning Commission regarding the driveway connection. In response to a question posed by Chairman Stroud, Mr. Anderson answered that the dumpster is screened on all sides with a fence. City Engineer Whisker requested that approval be contingent upon completion of the final plat before a C.O. is issued for the building. In response to a question from Commissioner Gray regarding the method of water retention, City Engineer Whisker related that instead of having an above ground pond, the developer is planning to install pipes under ground. Commissioner Knight moved, seconded by Commissioner Evans to approve the site plan contingent upon the completion of the Final Plat and approval by the Planning Commission and City Council prior to the issuance of a C.O. MOTION CARRIED. GENERAL: ADDITION TO AGENDA: Discussion regarding #6 Red Fox Lane Discussion ensued regarding the status of the item from the previous Planning Commission meeting and City Attorney Bamburg clarified that the item was not tabled at the previous meeting, but added that if action should be taken, the item would require a motion to be place on the agenda. Chairman Stroud stated that the item would be heard as an informational item only. Mr. Ben Rice informed that Commission that neither him nor his clients were at the previous meeting and were under the impression that the item had been tabled. He added that it was his further understanding that the Commission had requested a one-lot subdivision, explaining that a one-lot subdivision has 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 9, 2006 7:00 P.M. – 7:26 P.M. been prepared. He stated that his clients are proposing to submit a one-lot subdivision for approval, adding that the subdivision does show the easement for the road stopping 100’ short of the west property line and a turn-around drive for the garbage and trash trucks. He related that his clients only want to build a house and are requesting a building permit to do so, adding that they are willing to meet any reasonable requirements. He continued that it was their understanding that what is being submitted would be acceptable. Chairman Stroud stated that any final plat would follow a sketch and preliminary plat that has already been reviewed and approved by the Planning Commission. He stated that the proper channel for plat submittal would need to be observed for the Planning Commission to be able to act on the subdivision. City Engineer Whisker stated that to his understanding their were concerns that there was no platting of the property at the first meeting and thus some sort of platting of the property needed to happen in order for the Johnsons’ to build a house. He stated that he believed the general consensus of the Commission at the following meeting was that the Johnsons’ needed to 1) show an easement to their property from Northeastern that stopped short 100’ of the west boundary line, 2) provide a turn-around for garbage and fire trucks, 3) provide a fire hydrant that the Water Department said they would be willing to install, and 4) to final plat the property. Chairman Stroud advised that the proper channels be followed to achieve final plat approval from the Planning Commission. He then explained that the Planning Commission would entertain the preliminary and final plat during the same meeting. ADJOURNMENT: Chairman Stroud without objection adjourned the meeting at approximately 7:26 p.m. Respectfully submitted, _________________________ Susan L. Davitt 4