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03 OCT 13.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 13, 2003 7:09 P.M. – 7:55 P.M. OPENING REMARKS: Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Glen Keaton, Lester Piggee, Mark Stroud, Mark Perry and William Montgomery answered ROLL CALL. Chairman Brannen also answered ROLL CALL and declared a quorum. PRESENT eight (8), ABSENT (1). Others present for the meeting were City Engineer Whisker, Mr. Tommy Bond, Mrs. Joan Zumwalt, members of the press, interested citizens and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Montgomery moved, seconded by Commissioner Keaton that the minutes of the 8 September 2003 Regular Planning Commission meeting be APPROVED as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): a. PRELIMINARY PLAT and SITE PLAN 2711 T.P. WHITE DRIVE Mr. Jim Butler stated that he is representing the owner Mr. Brad Medlock who would like to develop the property at 2711 T.P. White for mini-storages. He noted that Mr. Medlock owns the property directly behind the proposed develop addressed off Madden Road. Discussion ensued regarding the design concept along with landscaping considerations. Mr. Butler noted that the development would require setback variances to accommodate the site plan. City Engineer Whisker related that the property is located adjacent to the A&D Glass Shop on the south side, which was purchased by Mr. Medlock. He then noted that A&D Glass had received a front yard variance to build the existing building. City Engineer Whisker presented the Commission with an aerial photograph explaining that the Highway Department is conducting a design study, which would include a right-of-way purchase of the proposed property. He related that the Highway Department would need to purchase a portion of the property to complete plans for an on-ramp to be located on T.P. White north of the new Lowe’s development. Chairman Brannen questioned the time frame involved with a decision from the Highway Department regarding rights-of-way purchase. City Engineer Whisker explained the purchase process, saying that the project is still in the design stage. He cautioned that the City would not want to interfere with the Highway Department’s plans to address traffic concerns in the area. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 13, 2003 7:09 P.M. – 7:55 P.M. Discussion ensued as to the possibility of phasing the project by proceeding with the development of the rear portion of the property and waiting to determine the Highway Department’s plans before developing the front section of the property. Mr. Butler explained that the property is an investment for Mr. Medlock and stated that he is not sure what Mr. Medlock’s feelings would be regarding phasing the project into two stages. It was noted that approval of the preliminary plat would be good for one year. Mr. Butler then requested that the preliminary be approved with later consideration for the site plan depending on the Highway Department’s decision. City Engineer Whisker advised against approving the preliminary plat until the Highway Department has made its decision. Chairman Brannen also advised that approval of the preliminary plat could carry repercussions regarding the proposed purchase of the property. Commissioner Dollar citied problems regarding right-of-way purchases by the Highway Department involving the Transportation Improvement Program and the North Belt Loop in Sherwood. She related that the Arkansas Highway and Transportation Department just approved the Transportation improvement Program. Mr. Butler reiterated the need to have the preliminary plat approved. Commissioner Piggee moved, seconded by Commissioner Dollar to table the Preliminary Plat and Site Plan of 2711 T.P. White Drive until the Arkansas Highway Department makes a decision regarding right-of-way purchase of the property. MOTION CARRIED. b. PRELIMINARY PLAT Small Oaks Subdivision Mr. Tommy Bond related that the development is located at the southeast corner of North First and Quince Hill Road. He related that the development would consist of eight lots. He pointed out that the fire hydrant requirements would be worked out with the Fire Marshall and that the development would be serviced by 6” water lines bored under North First Street. He added that the sewer would be attached to an existing sewer main running along the north side of Toneyville Subdivision. City Engineer Whisker stated that he had talked to the Wastewater Department, adding that the sewer would use the same area system. He stated that the Wastewater staff did not feel that the eight-lot subdivision would be of any consequence to the sewer system. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 13, 2003 7:09 P.M. – 7:55 P.M. Mr. Bob Williams of the Wastewater Department stated the northeast pump station would be the system to serve the development. He noted problems during wet conditions, adding that the system is scheduled for up grade next year. He related that he is not sure of the flow currently through the system, but added that eight lots would not impact the flow or current system problems. He stated that the Sewer Commission voted to approve the subdivision. City Engineer Whisker addressed concerns regarding the requirements for the fire hydrant, sidewalks, curb and gutter. He related the need for the developer to have a roll back curb on Quince Hill and a barrier curb on North First. He then noted that the water lines to serve the subdivision are located across the street and that there is a fire hydrant located on North First and Dale Drive. He related that a 50’ access onto Lot 1 from Quince Hill would be necessary regarding a future lot split of Lot 1 Discussion ensued regarding a possible waiver of sidewalks along North First Street. Commissioner Young questioned if the Master Street Plan required sidewalks for the development. He stated that the development would be a prime location to have sidewalks, curb and gutter started for the area. He pointed out that the Education Center would be located in the same vicinity on North First. It was pointed out that North First Street was formally a State Highway, which is the reason there is no existing curb and gutter. It was noted that sidewalks could be added to the property from LRAFB going north, but that it would be an expensive project. City Engineer Whisker related that Captain Pope had not determined if the development would require more than one fire hydrant, adding that the determination would be made by the Water Commission. Discussion ensued that the proposed access to Lot 1 has been encroached upon by a carport located on Boyce Penn’s property adjacent to the proposed development. City Attorney Bamburg noted that Mr. Tonnies would need a written waiver filed with the Circuit Clerk Real Estate Department at the County Court House. Discussion then ensued if the access is a road or easement and it was determined that it is neither but is a part of lot 1. Commissioner Stroud moved, seconded by Commissioner Keaton to approve the Preliminary Plat of Small Oaks Subdivision pending an encroachment waiver being filed with the Pulaski County Circuit Clerk and approval from the Fire Marshall and Water Department. MOTION CARRIED. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 13, 2003 7:09 P.M. – 7:55 P.M. c. FINAL PLAT Triangle Park Subdivision, Lot 1 Mr. Bond requested that the item of business be removed from the agenda to be addressed at a later time. BUILDING PERMIT(S): 2615 WEST MAIN STREET Mr. Jimmy George stated that he is requesting permission to place a 50 X 50 foot portable classroom on the south side of Pathfinder Daycare at 2615 West Main Street. He noted that sewer and water are existing to the site. He stated that the building would be approximately twenty feet from each existing building. Mr. Mike McCreight a representative of Pathfinders stated that Pathfinders would be leasing the classroom on a five-year lease. He answsered that the landscaping would be similar to general area and it was then noted that the portable building would not be visible from Main Street. Discussion ensued regarding additional parking considerations generated through placement of the mobile unit. Mr. Jimmy George stated that parking could be extended toward the west and south side of the current parking area to the rear of the property. Other discussion ensued regarding permanent placement of a mobile unit and it was the consensus of the Planning Commission that the unit would not detract from the general appearance of the area. Commissioner Dollar moved, seconded by Commissioner Piggee to approve the site plan as submitted. MOTION CARRIED. GENERAL: ANNOUNCEMENT: ADJOURNMENT: Chairman Brannen without objection adjourned the meeting at approximately 7:55 p.m. Respectfully, ____________________________ Susan L. Davitt Planning Commission Secretary 4