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03 AUG 11.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. OPENING REMARKS: Vice Chairman Perry opened the meeting at approximately 7:09 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, Lester Piggee, and Mark Stroud answered ROLL CALL. Vice Chairman Perry also answered ROLL CALL and declared a quorum. PRESENT seven (7), ABSENT (2). Others present for the meeting were City Engineer Whisker, Mr. Tommy Bond, members of the press, interested citizens and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Lester moved, seconded by Commissioner Young that the minutes of the 12 July 2003 Regular Planning Commission meeting be APPROVED as presented. MOTION CARRIED. PUBLIC HEARING(S): a. REZONING request for 2711 T.P. White Drive from C-1 and C-2 to C-3 Petitioner Clayton Engineering, Inc. Vice Chairman Perry opened the public hearing at approximately 7:10 p.m. Property owner Representative Mr. Mike Clayton related that the property consists of two tracts each with a separate zoning. He related that front half of the property is zoned C-1 and the remainder is zoned C-2. He stated that the property owner would like to rezone the property to make it more compatible to the highway frontage zoning of C-3. He related that a low profile mini storage facility is the intent for development. Vice Chairman Perry invited comments in favor or in opposition to the request, hearing none, Vice Chairman Perry closed the public hearing at approximately 7:11 p.m. In response to a question posed by Commissioner Piggee, City Engineer Whisker stated that the proposed use of a mini-storage is compatible with a C-3 zoning, which is most commonly use as highway frontage. In response to a question posed by Commissioner Young, Mr. Clayton stated that regarding location of the building there is not a lot of acreage available. He stated that there is a combination of various size units such as 10 X 15 foot units and 5 x 10 foot units to be located on both sides of the property towards the center of the property. He estimated the total square footage to be approximately 10,000 to 12,000 square feet, noting it to be a smaller than most development. He roughly estimated approximately 60 individual units. In response to a question posed by Commissioner Stroud, Mr. Clayton stated that the units would be positioned perpendicular to the freeway, adding that a majority of the development would not be visible to the freeway. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. Commissioner Young stated that the Commission would like to ensure an attractive appearance from the freeway and T.P. White Drive, saying that if the development could be moved to the rear most of the property to help screen the view from T.P. White Drive. City Engineer Whisker noted that the preliminary/final plats and a site plan would still need to be brought back to the Commission. He then noted that a C-3 zoning would require a 50-foot setback from the front property line. In response to a question posed by Commissioner Young, City Engineer Whisker stated that he was not sure of the setback of the existing building, adding that it would be a non-conforming use until the building could be demolished. He stated that any setback variance request would need to go before the Board of Adjustment. Commissioner Stroud questioned the possibility of the building being demolished and more units being planned. City Engineer Whisker stated that it is a possibility regarding the 50-foot setback line is observed, adding that the does not believe the building is currently at a 50-foot setback. In response to a question posed by Commissioner Dollar, City Engineer Whisker related that the surrounding is C-3 for the Pizza Company and the property to the north is zoned C-1. He reminded the Commission of the apartments constructed on Madden Road, explaining that the proposed property is the tract at the end of the apartments going up to T.P. White Drive. He stated that the remainder of the lots run from T.P. White Drive through to Madden Road, describing them one long strip of property and zoned C-1. He stated that the proposed tract is the only tract split from the remainder lots and was rezoned to C-2 before the glass shop was developed. It was noted that the consideration before the Commission would be if the rezoning request is compatible to the area. Discussion ensued regarding the Planning Commission role and the forward planning concerns and aesthetics for property located along the freeway. Commissioner Young agreed, but noted that the request is a zoning use that fits the land use plan currently adopted. He noted that to change the zoning plan for the area the landscaping use plan would have to be changed. Commissioner Dollar stated that the City does have a plan and reminded the Commission that once the zoning is changed to C-3 all other options under the C-3 zoning becomes available to that particular tract. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. Commissioner Piggee moved, seconded by Commissioner Lester to approve the rezoning of 2711 T.P. White Drive from C-1 and C-2 to C-3 as requested. MOTION CARRIED. b. REZONING request for 421 South Hospital Drive from C-2 to R-2 Vice Chairman Perry opened the public hearing at approximately 7:18 p.m. Representative Mr. Mike McCreight related that Pathfinders is in the process of securing funding to construct four double occupancy units for individuals with disabilities. He stated that Pathfinders is requesting the appropriate zoning. Vice Chairman Perry invited comments in favor or in opposition to the request, hearing none, Vice Chairman Perry closed the public hearing at approximately 7:18 p.m. In response to a question posed by Commissioner Keaton, Mr. McCreight related that the property is adjacent to other property owned by Pathfinders. In response to a question posed by Commissioner Stroud, Mr. McCreight related that the units would be similar to existing units, explaining that the units would be four self-contained units of double occupancy each with their own kitchenette etc. He stated that Pathfinders has hired an architect and the design would be similar observing zoning setbacks. Commissioner Lester moved, seconded by Commissioner Dollar to approve the rezoning of 421 South Hospital Drive from C-2 to R-2 as requested. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): a. PRELIMINARY/FINAL PLAT Hayley Height Pulaski County Mr. James Butler stated that he is representing the developers Mr. Byron McKimmey and Mr. Billy Morden. He stated that the property consists of thirteen (13) residential lots along Bobbitt Lane for single-family development. City Engineer Whisker stated that the lots are approximately 75’ X 140’ slightly larger than the minimum of Jacksonville largest residential lot size of 70’ X 120’. He related that property is located to the further most point of outside the City jurisdiction. In response to a question posed by Commissioner Dollar, City Engineer Whisker stated that there are currently no sidewalks in the area, explaining that Bobbitt Lane is not a major arteries street. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. Mr. Butler stated that the developers are requesting to construct the subdivision according to County standards since the County will be responsible for maintaining the subdivision. He stated that the developers are trying to develop affordable housing that would cater to young homebuyers or retirees. He stated that the bill of assurance calls for 1200 square feet heated and cooled, and the developers are trying to keep the cost range at $85,000. He stated that the developers are requesting that curb/gutter and sidewalks be waived to keep cost down and allow development to be County standards. He stated that if the road is in need of service or repair, it would be the responsibility of the developers. City Engineer Whisker noted that any variations from County regulations regarding subdividing or curb and gutter would have to be addressed by the County Planning Commission. In response to a question posed by Commissioner Keaton, Mr. Butler related that the sewer would be furnished through the Gravel Ridge Sewer Improvement District. City Engineer Whisker clarified that occasionally the County does require curb and gutter but not sidewalks. Commissioner Lester moved, seconded by Commissioner Keaton to approve the Preliminary of the Hayley Height Subdivision to be developed by Pulaski County standards granting waivers regarding sidewalks, curb and gutter. MOTION CARRIED. b. PRELIMINARY PLAT Eastview PH VI lots 1-8 and 32-33 Mr. Tommy Bond related that land is immediately behind Whit Davis. He pointed out that the drawings were done in 1976; and that utilities, street, curb and gutter were developed in 1986. He stated that since that time the subdivision has been dormant. He related that Mr. Dupree would like to finish the subdivision, adding that water and sewer have been accepted and that the only thing lacking is some storm drainage, clean out and the setup of base and asphalt work on the road. He pointed out that the curb and gutter is completed. He stated that there is a total of 20 lots, noting 10 additional lots being added to the request. In response to a question posed by Commissioner Stroud, Mr. Bond pointed out the dedication of 10’ right-of-way that has been used for several years to widen South James Street. In response to a question posed by Vice Chairman Perry, Mr. Bond stated that he has forwarded copies to both the utilities and the Wastewater Department has indicated they have been maintaining those lines and would go back and check the lines to assure properly addressed. He then stated that he has not heard from the Water Department, pointing out that he does not perceive a problem since the water lines have been established for many years. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. Discussion ensued and Mr. Bond stated that all the lots would be used for duplex development. He pointed out the addition of 10 lots, making a total of 20 lots in the development. City Engineer Whisker noted that the Water Department is planning to check the meter boxes that were set approximately 20 years ago. He added that the road would need asphalt, noting that the request is only for preliminary plat approval. Mr. Bond stated that the plat would return for final approval when the asphalt work is finished. Discussion regarding sidewalks ensued and City Engineer Whisker related that according to code the development would need sidewalks on Gina, adding that the portion that does not have sidewalks would be the responsibility of the City at some point. Commissioner Young moved, seconded by Commissioner Lester to approve the Preliminary Plat of the Eastview Subdivision PH VI with sidewalks. MOTION CARRIED. c. FINAL PLAT North Lake Subdivision PH IX Mr. Bond noted that the plat was presented and withdrawn a month earlier pending some problems with the water. He added that the problems have been addressed; pointing out that the water test was completed today. He explained that there was a valve leaking that has now been fixed. He stated that street construction has been completed. City Engineer Whisker noted that it would be weeks before the water testing result would come back, meaning that the water has not yet been accepted. He then answered that the sewer service has been accepted by the Wastewater Department. Commissioner Keaton noted a bearing correction to the final plat, accepted by Mr. Bond. Commissioner Lester moved, seconded by Commissioner Piggee to approve the Final Plat of North Lake Subdivision PH IX contingent that water bacterial counts return satisfactorily and appropriate bonding before being forwarded to the City Council. MOTION CARRIED. ANNOUNCEMENT: Vice Chairman Perry noted that the Landscape Ordinance will be presented at the next regularly scheduled Planning Commission meeting. City Engineer Whisker informed the Commission that the Comprehensive Development Plan has been updated over the previous year, noting that the last update was completed in 1977. He noted that the plan is designed to project 25 years for the City and will include the mixed-use ordinance. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 11, 2003 7:09 P.M. – 7:40 P.M. He stated that the plan would be presented to the Planning Commission for their input. ADJOURNMENT: Vice Chairman Perry without objection adjourned the meeting at approximately 7:40 p.m. Respectfully, ____________________________ Susan L. Davitt Planning Commission Secretary