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11 MAR 14.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 14, 2011 7:17 P.M. – 7:30 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on March 14, 2011. Chairman Young opened the meeting at approximately 7:17 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Art Brannen, Glen Keaton, Susan Dollar, Avis Twitty, and Joe Ott, answered ROLL CALL. Chairman Young declared a quorum. PRESENT (5), ABSENT (2), OPENING (1). Others present for the meeting were City Engineer Jay Whisker, Director of Administration Jim Durham, Alderman Robinson, Larry Dupree, and John Herbold, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner Keaton moved, seconded by Commissioner Ott to approve the minutes of the regularly scheduled Planning Commission meeting of 14 February 2011 as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): a. PRELIMINARY PLAT Lemac Subdivision Mr. Tommy Bond of Bond Engineering related that the subdivision consists of 13 lots, acknowledging the dedicated roadway right-of-way along the gas pipeline requested by City Engineer Whisker. He related that the sewer was accepted and the plat was submitted to the Water Department. He stated that he is in continued discussions with the Water Department regarding the installation of a fire hydrant, explaining that the development has fire hydrants on either end of the 800’ street. He related that normally a fire hydrant is placed within 500’ of any house and with this development the fire hydrants are within 400’, adding that the Fire Marshall had stated that he would contact the Water Department, but he has not heard back as yet. He related that the development meets design criteria of the Water Department and he will send the information to the Health Department tomorrow morning. He reminded the Planning Commission that the lots were rezoned for R-1A smaller single-family homes, adding that he feels it would be a good addition to the area. He noted that directly across the street are smaller FEMA style trailers. City Engineer Whisker stated that the only item left for discussion is the road right-of-way versus actually building the road, which came about because of the land being fully enclosed. He recalled that approximately 8 months ago the owners had only wanted an access to their property. Mr. Bond explained that there is a parcel of land at the end of the street that is being dedicated, adding that the property is what was left of property owned by the Grays. He then noted that the rest 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 14, 2011 7:17 P.M. – 7:30 P.M. of the surrounding property was sold. He went on to say that Mr. Penn is the only other property owner adjacent to the development, he recalled that the Planning Commission had reviewed a development for Ted Camp that backs up to this property. He stated that the property is not completely landlocked, pointing out that this right-of-way would keep it from being landlocked. He related that the remaining property is not big enough to build on, adding that it is mostly gas line easement. He went on to say that access has been provided with through means of the right-of-way. City Engineer Whisker related that he had spoken with the Water Department who understood the development met the 500’ fire hydrant requirement. Commissioner Keaton moved, seconded by Commissioner Brannen to approve the Preliminary Plat of the Lemac Subdivision as requested. MOTION CARRIED. b. FINAL PLAT Northlake PH XIII Subdivision Mr. Bond of Bond Engineering stated that this phase of Northlake is adjacent to the Northlake Gardens that was approved by the Planning Commission two months ago. City Engineer Whisker stated that this phase of Northlake would finish the platted area. Mr. Bond offered that Mr. Dupree held out the lots that back up to the Lake, adding that the Lake area has not been completed. City Engineer Whisker reviewed the area being left off, explaining that the developer is still digging out the Lake to build up the lots and the south side levy. Mr. Bond stated that the developer would return with the final plat in the future. City Engineer Whisker stated that the developer would bring the lots out of the flood plain and submit them to FEMA before final platting. Commissioner Brannen noted that lots 1 through 9 and 19 through 24 are listed as being in the flood plain on the plat’s legend. City Engineer Whisker related that all lots in the flood plain will be marked with the “F” designation unless removed with a LOMR fill permit. Discussion ensued and it was offered that the lots have been removed and the proper paperwork will be provided to the Engineering Department. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 14, 2011 7:17 P.M. – 7:30 P.M. In response to a question from Commissioner Dollar, Mr. Bond explained that in an area such as this the water is generally backwater, adding that the property is not immediately adjacent to the stream. He stated that filling the area has little or no impact on the flood plain. He noted that the backwater is from Kellogg and Bayou Meto. He added that the flood plain is so enormous that this has no significance. City Engineer Whisker noted that during the flooding in 2009, this area was affected, saying that Oneida was right at the 100 year flood plain and the levy that leads to and from Northlake. He then added that the lots in this phase are at that same level. He then answered that FEMA’s rule is that if the lot is filled above the existing flood plain level then you can apply for a LOMR (Letter of Map Revision), then the area is designated as being out of the flood plain. He went on to say that there have been many subdivisions in Jacksonville that have been done the same way. He noted the houses on the backside of Collenwood Subdivision and the homes in Ranch Ridge, pointing out that those homes did not flood in any of the big rains that came at Christmas. Commissioner Keaton moved, seconded by Commissioner Dollar to approve the Final Plat of Northlake PH XIII with correction to the flood plain line type on the plat legend. MOTION CARRIED. BUILDING PERMIT(S): GENERAL: ANNOUNCEMENT: PRESENTATION OF SERVICE AWARD: Former Commissioner John Herbold was honored with an appreciation plaque for his dedication and service to the Jacksonville Planning Commission. ADJOURNMENT: Chairman Young without objection adjourned the meeting at approximately 7:30 p.m. Respectfully submitted, _________________________ Susan L. Davitt 3