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0989 [<1/ ORDINANCE NO. 989 (#2-93) AN ORDINANCE AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSAS, TO PARTICIPATE IN THE STATE OF ARKANSAS PURCHASING CONTRACTS; WAIVING COMPETITIVE BIDDING ON ALL SUPPLIES, EQUIPMENT, MATERIALS I AND SERVICES PURCHASED UNDER A STATE PURCHASING CONTRACT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. WHEREAS, Arkansas' State Purchasing Law (A.C.A. Section 19-11-201) provides the opportunity for municipalities to participate in contracts of the State of Arkansas, Department of Finance and Administration, Office of State Purchasing, for the purchase of supplies / services, equipment, and certain materials at the most efficient costs available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, THAT: SECTION ONE: The City Council of the City of Jacksonville, Arkansas, hereby requests authority in the name of the City of Jacksonville to participate in state contracts which the Department of Finance and Administration, Office of State Purchasing, for the purchase of supplies, services, equipment, and certain materials pursuant to the State Purchasing Law and Amendment 54 to the Arkansas Constitution. SECTION TWO: The Mayor of the City or his authorized agent is hereby authorized to agree in the name of the City of Jacksonville to be bound by all contract terms and conditions as the Department of Finance and Administration, Office of State Purchasing I prescribes. Such terms and conditions may include a reasonable fee to cover the administrative costs which the Department of Finance and Administration incurs as a result of the City of Jacksonvillets participation in a contract. Further, that the City of Jacksonville does hereby agree to be bound by all such terms and conditions. SECTION THREE: The Mayor of the Ci ty or his authorized agent is hereby authorized to agree in the name of the City of Jacksonville to pay directly any vendor, under such state contract in which the City of Jacksonville may participate I for items received pursuant to the contract, and that the City of Jacksonville does hereby agree to pay directly those vendors from which they receive said supplies, equipment, materials, and services. SECTION FOUR: Because of the economic savings and mini- mal cost involved in purchasing through the State Purchasing Contract Program, it is unfeasible and impractical to solicit bids for those supplies / materials I equipment I and services available through the State Purchasing Contract. As such, and by authority granted in A.C.A. Section 14-58-383, the City of Jacksonville authorizes the Mayor, the City Purchasing Agent, or their duly authorized agent, to purchase and utilize those supplies, equipment, materials, and services available under the State Purchasing Contract program which are deemed necessary for the efficient and effective operation of the City of Jacksonville without requiring the necessity of competitive bidding on the selection of those materials, equipment, supplies, and services. As such, the competitive bidding process will have been done by the State, and the City of Jacksonville shall avoid any unnecessary duplication of effort and hereby waives competitive bidding on all supplies, materials, equipment, and services obtained through the Office of State Purchasing. q2.. SECTION FIVE: All Ordinances or parts of Ordinances in conf lict herewi th are hereby repealed to the extent of said conflict. SECTION SIX: This Ordinance shall take effect immediately upon its passage I as provided by and subject to applicable law. SECTION SEVEN: Immediate implementation of the terms of this Ordinance are necessary to the welf are of the citizens because efficient operation and effective governing of tax money is vital to the sufficient administration of the City of Jacksonville. Therefore, an emergency is hereby declared and this Ordinance shall take effect immediately upon its passage and publication, as provided by and subject to applicable law. APPROVED AND ADOPTED THIS JL-M I DAY OF FEBRUARY, 1993. CITY OF JACKSONVILLE, ARKANSAS BY: \ ~ Isw~ TOMMY SWAIM, ~YOR ATTEST: ~~-~~ LilLA M. LEONARD,~CITY CLERK r ~