11 JUN 02.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2011
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on June 2, 2011 at the regular meeting place of the Council.
Alderman Smith delivered the invocation and Scout Troop 170 led a
standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Fire Chief John Vanderhoof, Police
Chief Gary Sipes, Parks and Recreation Director Kristen Griggs, Finance
Director Cheryl Erkel, 911 Director Tabby Hughes, Public Works Director
Jim Oakley, Human Resource Director Jill Ross, CDBG Director Theresa
Watson, IT Director Barbara Daniel, Wastewater Manager Thea Hughes, Addie
Gibson, Jim Moore, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of May 5, 2011 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the
Regular City Council meeting of 21 April 2011 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Report for April 2011 regarding annual crime statistical
comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Report for April 2011 from the Jacksonville Fire Department, which
reflects a fire loss of $1,500.00 and a savings total of $248,500.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Animal Control Report for April 2011. Said report reflects:
ADOPTION/FINES: $1,165.00
CONTRIBUTIONS: $ 0.00
TOTAL: $1,165.00
Alderman Stroud commended the Animal Control Department for the progress
made with maintaining the pit bull situation in Jacksonville. He noted
the that there has only been one pit bull bite in the last 2.5 years.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2011
7:00 P.M. – 7:19 P.M.
ROLL CALL: Aldermen: Ray, Elliott, Smith, McCleary, Sansing, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid for 2011 Asphalt Pavement
Sealing
Public Works Director Jim Oakley explained the program will only address
a few streets regarding a micro-sealer, approximately one mile of
roadway. He related that the program is experimental to seal streets
that were previously overlaid in the past couple of years, regarding the
preservation of the asphalt by keeping water out of the overlay. He
noted that the actual overlay list has not been formulated yet. He
stated that the company, Hawk Systems, was used by the City once before
with satisfactory results. He then answered that it should extend the
life of the roadway by five to ten years.
Alderman Ray moved, seconded by Alderman McCleary to accept the bid from
Hawk in the amount of 13,904.00 with funds to be drawn from the Street
Department Fund. MOTION CARRIED.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 661 (#7-2011)
A RESOLUTION AUTHORIZING THE MAYOR TO SUBMIT A GRANT APPLICATION TO THE
STATE OF ARKANSAS TO OBTAIN FUNDS FOR THE PURCHASE AND INSTALLATION OF A
PERMANENT GENERATOR FOR THE WEST SEWER PUMP STATION; AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 661
(#7-2011).
Wastewater Manager Thea Hughes stated that this is an opportunity to have
a permanent generator at the largest pump station in Jacksonville, which
serves approximately 30% of the population.
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Resolution 661 (#7-2011).
Alderman Ray moved, seconded by Alderman Smith to approve Resolution 661
(#7-2011) in its entirety. MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2011
7:00 P.M. – 7:19 P.M.
b. RESOLUTION 662 (#8-2011)
A RESOLUTION CONGRATULATING AND SUPPORTING COACH LARRY BURROWS AND THE
2011 STATE CHAMPION (6A) BASEBALL TEAM OF JACKSONVILLE HIGH SCHOOL; AND,
FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Smith to read Resolution 662
(#8-2011). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 662 (#8-2011).
Alderman Smith moved, seconded by Alderman McCleary to approve Resolution
662 (#8-2011) in its entirety. MOTION CARRIED.
c. PRESENTATION regarding Sanitation Services by Public Works Director
Jim Oakley
Public Works Director Jim Oakley reviewed the brochure that is being
distributed to each residence in Jacksonville. He explained that
approximately of the residents have gotten brochures and the rest will be
finished by tomorrow. He noted that the brochure offers a street index
indicating which weekday routes are collected across Jacksonville. He
then answered that all Jacksonville residents have received their new
garbage bins that would be used in the automated collection system;
adding that the commercial cans will be delivered next week. He related
that they are prepared to begin the once weekly pickup next week, adding
that an all-call would be used to remind residents that the collection
schedule has been changed to once weekly.
In response to a question from Alderman Smith, Public Works Director Jim
Oakley responded that while the new collection trucks will not arrive
until the middle of July, the Sanitation Department is prepared to use
existing trucks with a rear hydraulic tipper to collect garbage from the
new bins.
Public Works Director Jim Oakley concurred with Mayor Fletcher that
residents are being asked to put garbage in plastics bags before placing
garbage in the collection cans. He explained that this would help
prevent the scattering of light-weight garbage items on windy days. He
then answered that garbage, yard waste, and recycling will be collected
on the same day.
In response to a question from Alderman Robinson, Public Works Director
Jim Oakley answered that weekday holidays would cause garbage to be
picked up one day later, moving all subsequent days out by that one day.
He then added that when this occurs they would cancel the Friday bulk
item pickup.
He stated that it is preferred residents only use the new garbage cans,
noting that the new garbage trucks will only be able to collect from the
cans that were provided by the City. He noted that some residents have
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2011
7:00 P.M. – 7:19 P.M.
opted for the smaller cans, while other residents have requested two of
the larger cans.
Mayor Fletcher noted that the largest problem cities have experienced
that have transferred to this type of collection system has been the
education process for its citizens. He noted that the primary factor is
having the pickup handle facing the street so the truck can lift the can
for dumping.
Public Works Director Jim Oakley replied that he has ordered stickers to
be placed on the containers to help residents properly place the cans for
pickup. He went on to say that the sticker would include the day for
pickup. He related that all questions can be directed to the Public
Works Department.
d. Request to reschedule the next regularly scheduled City Council
meeting
Mayor Fletcher noted a scheduling conflict regarding the next regularly
scheduled City Council meeting and this year’s Arkansas Municipal League
Conference in Hot Springs.
Alderman Elliott moved, seconded by Alderman McCleary to reschedule the
regularly scheduled City Council meeting from June 16, 2011 to June 14,
2011. MOTION CARRIED.
ANNOUNCEMENT(S): Mayor Fletcher acknowledged Human Resource Director
Jill Ross and her staff regarding their efforts with the new Personnel
Policy.
Mayor Fletcher then noted that the lights have been installed at the
intersection of Main, James & Dupree and two nights ago was the first
time the new lights were used. He complimented the work and its
appearance.
He then announced that the second engineering report regarding repairs
for the indoor pool has been received and it is unfortunate but the pool
is unable to be opened for the remainder of the year. He stated that the
roof will have to be removed for repairs to be done correctly.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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