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11 APR 21.doc CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2011 7:00 P.M. – 7:20 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 21, 2011 at the regular meeting place of the Council. Alderman Howard delivered the invocation and Scout Matthew Yagel of Troop 170 led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard answered roll call. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman Stroud was absent. Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Fire Chief John Vanderhoof, Police Chief Gary Sipes, Assistant Finance Director Cheryl Erkel, City Engineer Jay Whisker, Public Works Director Jim Oakley, Human Resource Director Jill Ross, IT Director Barbara Daniel, CDBG Director Theresa Watson, 911 Director Tabby Hughes, John Ferrell, Wastewater Utility Manager Thea Hughes, Marie Fletcher, Addie Gibson, Jim Moore, interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of April 7, 2011 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 17 March 2011 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing to approve the Regular Monthly Report for March 2011 regarding annual crime statistical comparisons. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing to approve the Regular Monthly Report for March 2011 from the Jacksonville Fire Department, which reflects a fire loss of $38,000.00 and a savings total of $25,000.00. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PRESENTATION General Samuels & Harris Road roundabout City Engineer Whisker noted that the City recently installed a four-way stop at the intersection of General Samuels & Harris Road as a result of 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2011 7:00 P.M. – 7:20 P.M. increased traffic, noting that the Harris Road Air Base Gate has been closed for road work. He explained that the City is proposing to construct a roundabout at the intersection. He pointed out that there is already a northbound lane that leads to Tolleson Elementary. He explained that the roundabout is large enough to accommodate bus traffic, adding that the dedicated right turn lane on General Samuels will be left to facilitate school traffic. He then answered Alderman Ray that the proposed roundabout for Main, Dupree, & James Streets was eliminated from the design plans because of it not being able to handle the volume of area traffic. In response to a question from Alderman Traylor, City Engineer Whisker related that the traffic streams in the roundabout would naturally allow breaks for other vehicles to navigate onto the roundabout. He then noted that there is a yield before entering the roundabout, answering that this is a straight on roundabout. He stated that it is one lane going in each direction, except for the leg going west to north. He then answered that the center of the roundabout is currently featured as a green space, adding that it may possible have something featured in the center regarding North Pulaski High School. In response to a question from Alderman Smith, City Engineer Whisker answered that the roundabout proposed for Main and Harris Streets is still in the works. He related that the contract would be up in approximately one month. He stated that this roundabout would be different because it has offset streets. In response to a question from Alderman Traylor, City Engineer Whisker related that the large traffic congestion occurs in the morning, which is only expected to increase as more subdivisions are developed in west Jacksonville. It was noted that the Harris Road gate is only opened for school bus traffic. City Engineer Whisker related that once the Harris Road gate is completed, the back gate to the Air Base would then be reworked. He stated that this would create a separate traffic pattern. He then acknowledged that the afternoon traffic has also become increasingly congested. Mayor Fletcher related that the morning traffic is worse, saying the additional traffic of vehicles travel to work at that time. It was noted that the plan is to have the construction completed by summer’s end. He related that in speaking with other Mayors who have roundabouts in their cities, he learned that once residents become accustom to how the roundabout works they are well received. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2011 7:00 P.M. – 7:20 P.M. GENERAL: a. ORDINANCE 1419 (#7-2011) AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE POLICIES AND PROCEDURES MANUAL; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1419 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1419. In response to a question from Alderman Elliott, City Attorney Bamburg explained that the ordinance furnished at the workstations includes provisions for CDL drug and traffic policies. He then noted that the modified ordinance is a housekeeping measure following the adoption of the policy manual recently adopted approximately three months ago. Human Resource Director Jill Ross informed the City Council that once this Ordinance is adopted, the manual would be implemented, printed and st distributed by June 1. Alderman Smith moved, seconded by Alderman McCleary that Ordinance 1419 be APPROVED on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Ray moved, seconded by Alderman Howard to suspend the rules and place Ordinance 1419 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1419. Alderman Ray moved, seconded by Alderman Sansing to further suspend the rules and place Ordinance 1419 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1419. Alderman Ray moved, seconded by Alderman Smith that Ordinance 1419 be APPROVED and ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. st ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1419 THIS 21 DAY OF APRIL 2011. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2011 7:00 P.M. – 7:20 P.M. b. ORDINANCE 1418 (#6- 2011) AN ORDINANCE AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY DEPARTMENTS RECORDS; AND, FOR OTHER PURPOSES. City Clerk Susan Davitt related that this is an annual procedure to destroy records older than ten years. It was noted that while State Statute requires that most records only be kept seven years, the City has adopted by Resolution to establish a policy to keep those record for ten years. It was also noted that several of the records that are not ten years old are duplicate records. In response to a question from Alderman Traylor regarding records less than ten years old, City Attorney Bamburg offered that some of the records not marked as duplicate do not have to be kept beyond three years. He added that this is a measure to clean up the current storage. He stated that the ten year rule applies generally to records of a permanent nature. Alderman Ray moved, seconded by Alderman Smith that Ordinance 1418 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1418. Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1418 be APPROVED on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing to suspend the rules and place Ordinance 1418 on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1418. Alderman Ray moved, seconded by Alderman Sansing to further suspend the rules and place Ordinance 1418 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1419. Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1418 be APPROVED and ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. st ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1418 THIS 21 DAY OF APRIL 2011. 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2011 7:00 P.M. – 7:20 P.M. APPOINTMENT(S): PLANNING COMMISSION Alderman Elliott moved, seconded by Alderman Smith to approve the appointment of Jim Moore for a term to expire 1/01/2014. WASTEWATER COMMISSION Alderman Smith moved, seconded by Alderman Robinson to approve the appointment of John Ferrell for a term to expire 4/20/2016. PUBLIC FACILITIES BOARD Alderman Smith moved, seconded by Alderman Ray to approve the appointment of Mike Dietz to fill the unexpired term of Doug Wilkinson for a term to expire 10/24/2011. ANNOUNCEMENT(S): Mayor Fletcher announced that Firehouse Subs is opening Monday in Jacksonville, crediting Ricky Hayes the economic consultant hired by the City almost 18 months ago. He related that seeds that have been planted have begun to grow, saying that there are opportunities for the City. Director of Administration Jim Durham recalled his beginning conversations with Firehouse Subs, explaining the process through introduction to fruition. He noted that these types of growth for cities is generally slow in unfolding but does occur. He stated that Mr. Hayes is working consistently for the City and there are many other appointments and opportunities unfolding for the City of Jacksonville. He stated that there are many entities interested in the City. ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:20 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer 5