14 MAR 20CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of
Jacksonville, Arkansas met in regular session on March 20, 2014 at the regular meeting place of the City Council. Alderman Bolden delivered the invocation and Vice Mayor Elliott led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Bolden, Sansing, Mashburn, Traylor, Twitty, and Howard answered roll call. Vice Mayor Elliott
also answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman Robinson and Mayor Fletcher were absent. Aldermen McCleary arrived at approximately 7:04 p.m.
Others
present for the meeting were: City Attorney Robert Bamburg, Finance Director Cheryl Erkel, City Engineer Jay Whisker, Director of Administration Jim Durham, Public Works Director Jim
Oakley, Human Resource Director Jill Ross, 911 Communications Director Tabby Hughes, CDBG Director Theresa Watson, Fire Chief Alan Laughy, Planning Commissioner Jim Moore, Mrs. Beverly
Elliott, Johnny Simpson, Nick Whisker, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Elliott presented the minutes of the regular City Council
meeting of March 6, 2014 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded
by Alderman Bolden that the minutes of the regular City Council meeting of 20 February 2014 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman
Ray moved, seconded by Alderman Bolden to approve the Regular Monthly Report for February 2014 regarding annual crime statistical comparisons.
Code Enforcement for February 2014
Assigned
Calls 47
Self-Initiated Calls 139
Follow ups 197 Basketball Goals 1
Meetings/Court Hearings 55 Structures Inspected 4
Citations/Warnings Issued 24 Rental Properties
Inspected 2
Notices/Letters Written 1 Properties Red Tagged 1 Vehicles Tagged 16 Search Warrants Served 0
Vehicles Towed 0 Structures Rehabbed 2
Lots posted
0 Structures Condemned 0
Signs removed 51 Houses Demolished by City 0
Trash cans tagged 0 Houses Demolished by Owner 1
Parking Violations 4
Grass Letters 0
Grass
Mowed 0
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve
the regular monthly report for February 2014 from the Jacksonville Fire Department, reflecting a fire loss of $500.00 and a savings total of $124,500.00.
REGULAR MONTH REPORT/ANIMAL
CONTROL
Alderman Ray moved, seconded by Alderman Bolden to approve the regular monthly report for February 2014.
ADOPTION FEES/FINES $1,930.00
CONTRIBUTIONS 800.00
TOTALS $2,730.00
ROLL
CALL: Aldermen: Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENTS:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 708 (#3-2014)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF
A PERMANENT UTILITY EASEMENT FROM THE CITY OF JACKSONVILLE FOR CERTAIN REAL PROPERTY DESCROBED HEREIN (GENERAL DESCRIPTION: #1 MUNICIPAL DRIVE, JACKSONVILLE, ARKANSAS); AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Mashburn to read Resolution 708 (#3-2014).
City Engineer Whisker related that the Resolution dictates a permanent easement on the
front corner lawn of City Hall at Main Street and Municipal Drive for CenturyLink. He explained that they are removing the lines along the north side of Main Street from Hwy. 67 to
the Western Hills Subdivision. He then answered that the overhead lines are being put underground and the three telephone poles will be removed.
At this time, MOTION CARRIED. City
Attorney Bamburg read the heading of Resolution 708 (#3-2014).
Alderman Ray moved, seconded by Alderman Twitty to adopt Resolution 708 (#3-2014) in its entirety.
Director of Administration
Jim Durham related that there would be a concrete pad with runners for access. He went on to say that the City has requested that they landscaped the area regarding aesthetics.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
Mr. Charles Stroud, representative for CenturyLink related that to accommodate the road widening
project regarding Hwy. 67/167, CenturyLink is putting a major fiber route which is considered the front door to the Little Rock Air Force Base. He explained that it will be the major
feed that will take care of the entire west side of Jacksonville. He stated that there will be several different locations for the various electronic equipment. He stated that it will
eliminate everything from the Chili’s area going west toward Christy Cove. He stated that everything overhead is going to be relocated underground on both the north and south sides of
Main Street. He added that there would be a lot of beautification work associated with this project. He stated that he would deal directly with the Parks and Recreation Department
to determine the type of landscaping the City would want to have installed. He related that all efforts would be made to mask the equipment, noting that it is a large piece of equipment.
He stated that when the project is completed everyone on the west side of town can have a 25 meg band width.
He answered Alderman Ray that there would be no disruption in service
when the switch is made.
In response to a question from Alderman Twitty, he related that the underground cable work is being contracted by CenturyLink. He stated that phase has not
been contracted as yet, noting that the bids have been coming in too high so it is being rebid. He noted that the projected costs of this project for CenturyLink is approximately 1.5
million dollars. He then noted that Rosy Contracting from Cabot has been awarded part of the underground phase of this project.
At this time MOTION CARRIED.
b. ORDINANCE 1511 (#4-2014)
AN
ORDINANCE WAIVING COMPETITIVE BIDDING FOR PAYMENT OF EMERGENCY REPAIRS TO A MAIN STREET SIGNAL EQUIPMENT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded
by Alderman Mashburn that Ordinance 1511 be placed on FIRST READING.
Public Works Director Jim Oakley stated that the repairs were an emergency, explaining that the signalization
on Main by the underpass was knocked out by a boring contractor that was relocating the gas line for the Highway Department regarding replacement of the bridge. He stated that all efforts
were made to have the signalization restored as soon as possible. He then explained that the majority of the costs involved were for the wiring for the system. He stated that it was
a major event, and the City is in the process of recouping those costs from the contractor. He stated that the total cost was $27,272.35.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted
AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1511.
Alderman Bolden moved, seconded by Alderman Sansing to APPROVE Ordinance 1511 on
FIRST READING and suspend the rules and place Ordinance 1511 on SECOND READING. ROLL CALL: Alderman Elliott, Bolden, Sansing, Mashburn, Traylor, Twitty, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1511.
Alderman Sansing moved, seconded by Alderman Traylor to further suspend the rules and place
Ordinance 1511 on THIRD AND FINAL READING. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1511.
Alderman Bolden moved, seconded by Alderman Traylor that Ordinance 1511 be APPROVED AND ADOPTED. ROLL CALL: Alderman Bolden, McCleary,
Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Robinson moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be approved
and adopted. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE 1511 (#4-2014) APPROVED AND ADOTED
THIS 20th DAY OF MARCH, 2014
c. CDBG 2013 CAPER (Consolidated Annual Performance & Evaluation Report)
Alderman Bolden moved, seconded by Alderman Mashburn to accept the 2013 Consolidated
Annual Performance & Evaluation Report as submitted. MOTION CARRIED.
APPOINTMENT(S): Public Works Director Jim Oakley announced that Keep Jacksonville Beautiful will sponsor a City
wide Clean-up on April 5th with volunteers meeting at the Recycling Center 9:00 a.m. He related the need for more volunteers, urging everyone to get involved as well as ideas for more
projects. He noted that there would be dumpsters located at the Recycling Center for any types of garbage, including tires and electronics.
Director of Administration Jim Durham announced
that IT Director Barbara McDaniel is retiring and her retirement party will be held at 2:00 p.m. next Friday at City Hall. He stated that Director McDaniel has been an exemplarily employee,
noting that she has saved the City a tremendous amount of money with her knowledge over and over again. He stated that Scott Rothlisberger who currently works with ClearPoint Communications
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
has been hired to replace Director McDaniel. He noted that Scott was heavily involved when the
new police station was built. He stated that ClearPoint has been the City’s main backup and contracted company. He related that it is felt he will be a valuable member of the City team.
ANNOUNCEMENT(S
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:18 p.m. MOTION CARRIED.
Respectfully,
________________________
_________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer