14 MAR 20
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on March 20, 2014 at the regular meeting place of the City
Council. Alderman Bolden delivered the invocation and Vice Mayor Elliott
led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Bolden, Sansing, Mashburn, Traylor, Twitty, and
Howard answered roll call. Vice Mayor Elliott also answered ROLL CALL
declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman Robinson and
Mayor Fletcher were absent. Aldermen McCleary arrived at approximately
7:04 p.m.
Others present for the meeting were: City Attorney Robert Bamburg,
Finance Director Cheryl Erkel, City Engineer Jay Whisker, Director of
Administration Jim Durham, Public Works Director Jim Oakley, Human
Resource Director Jill Ross, 911 Communications Director Tabby Hughes,
CDBG Director Theresa Watson, Fire Chief Alan Laughy, Planning
Commissioner Jim Moore, Mrs. Beverly Elliott, Johnny Simpson, Nick
Whisker, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Elliott presented the minutes of the regular City Council
meeting of March 6, 2014 for approval and/or correction at the next
regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 20 February 2014 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve the Regular
Monthly Report for February 2014 regarding annual crime statistical
comparisons.
Code Enforcement for February 2014
Assigned Calls 47
Self-Initiated Calls 139
Follow ups 197 Basketball Goals 1
Meetings/Court Hearings 55 Structures Inspected 4
Citations/Warnings Issued 24 Rental Properties Inspected 2
Notices/Letters Written 1 Properties Red Tagged 1
Vehicles Tagged 16 Search Warrants Served 0
Vehicles Towed 0 Structures Rehabbed 2
Lots posted 0 Structures Condemned 0
Signs removed 51 Houses Demolished by City 0
Trash cans tagged 0 Houses Demolished by Owner 1
Parking Violations 4
Grass Letters 0
Grass Mowed 0
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve the regular
monthly report for February 2014 from the Jacksonville Fire Department,
reflecting a fire loss of $500.00 and a savings total of $124,500.00.
REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Bolden to approve the regular
monthly report for February 2014.
ADOPTION FEES/FINES $1,930.00
CONTRIBUTIONS 800.00
TOTALS $2,730.00
ROLL CALL: Aldermen: Bolden, Sansing, Ray, Mashburn, Traylor, Twitty,
and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENTS:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 708 (#3-2014)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF A PERMANENT
UTILITY EASEMENT FROM THE CITY OF JACKSONVILLE FOR CERTAIN REAL PROPERTY
DESCROBED HEREIN (GENERAL DESCRIPTION: #1 MUNICIPAL DRIVE, JACKSONVILLE,
ARKANSAS); AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Mashburn to read Resolution 708
(#3-2014).
City Engineer Whisker related that the Resolution dictates a permanent
easement on the front corner lawn of City Hall at Main Street and
Municipal Drive for CenturyLink. He explained that they are removing the
lines along the north side of Main Street from Hwy. 67 to the Western
Hills Subdivision. He then answered that the overhead lines are being
put underground and the three telephone poles will be removed.
At this time, MOTION CARRIED. City Attorney Bamburg read the heading of
Resolution 708 (#3-2014).
Alderman Ray moved, seconded by Alderman Twitty to adopt Resolution 708
(#3-2014) in its entirety.
Director of Administration Jim Durham related that there would be a
concrete pad with runners for access. He went on to say that the City
has requested that they landscaped the area regarding aesthetics.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
Mr. Charles Stroud, representative for CenturyLink related that to
accommodate the road widening project regarding Hwy. 67/167, CenturyLink
is putting a major fiber route which is considered the front door to the
Little Rock Air Force Base. He explained that it will be the major feed
that will take care of the entire west side of Jacksonville. He stated
that there will be several different locations for the various electronic
equipment. He stated that it will eliminate everything from the Chili’s
area going west toward Christy Cove. He stated that everything overhead
is going to be relocated underground on both the north and south sides of
Main Street. He added that there would be a lot of beautification work
associated with this project. He stated that he would deal directly with
the Parks and Recreation Department to determine the type of landscaping
the City would want to have installed. He related that all efforts would
be made to mask the equipment, noting that it is a large piece of
equipment. He stated that when the project is completed everyone on the
west side of town can have a 25 meg band width.
He answered Alderman Ray that there would be no disruption in service
when the switch is made.
In response to a question from Alderman Twitty, he related that the
underground cable work is being contracted by CenturyLink. He stated
that phase has not been contracted as yet, noting that the bids have been
coming in too high so it is being rebid. He noted that the projected
costs of this project for CenturyLink is approximately 1.5 million
dollars. He then noted that Rosy Contracting from Cabot has been awarded
part of the underground phase of this project.
At this time MOTION CARRIED.
b. ORDINANCE 1511 (#4-2014)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PAYMENT OF EMERGENCY REPAIRS
TO A MAIN STREET SIGNAL EQUIPMENT; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Mashburn that Ordinance 1511 be
placed on FIRST READING.
Public Works Director Jim Oakley stated that the repairs were an
emergency, explaining that the signalization on Main by the underpass was
knocked out by a boring contractor that was relocating the gas line for
the Highway Department regarding replacement of the bridge. He stated
that all efforts were made to have the signalization restored as soon as
possible. He then explained that the majority of the costs involved were
for the wiring for the system. He stated that it was a major event, and
the City is in the process of recouping those costs from the contractor.
He stated that the total cost was $27,272.35.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1511.
Alderman Bolden moved, seconded by Alderman Sansing to APPROVE Ordinance
1511 on FIRST READING and suspend the rules and place Ordinance 1511 on
SECOND READING. ROLL CALL: Alderman Elliott, Bolden, Sansing, Mashburn,
Traylor, Twitty, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1511.
Alderman Sansing moved, seconded by Alderman Traylor to further suspend
the rules and place Ordinance 1511 on THIRD AND FINAL READING. ROLL
CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty,
and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1511.
Alderman Bolden moved, seconded by Alderman Traylor that Ordinance 1511
be APPROVED AND ADOPTED. ROLL CALL: Alderman Bolden, McCleary, Sansing,
Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED.
Alderman Robinson moved, seconded by Alderman Sansing that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman Bolden, McCleary,
Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED.
th
ORDINANCE 1511 (#4-2014) APPROVED AND ADOTED THIS 20 DAY OF MARCH, 2014
c. CDBG 2013 CAPER (Consolidated Annual Performance & Evaluation Report)
Alderman Bolden moved, seconded by Alderman Mashburn to accept the 2013
Consolidated Annual Performance & Evaluation Report as submitted. MOTION
CARRIED.
APPOINTMENT(S): Public Works Director Jim Oakley announced that Keep
th
Jacksonville Beautiful will sponsor a City wide Clean-up on April 5
with volunteers meeting at the Recycling Center 9:00 a.m. He related the
need for more volunteers, urging everyone to get involved as well as
ideas for more projects. He noted that there would be dumpsters located
at the Recycling Center for any types of garbage, including tires and
electronics.
Director of Administration Jim Durham announced that IT Director Barbara
McDaniel is retiring and her retirement party will be held at 2:00 p.m.
next Friday at City Hall. He stated that Director McDaniel has been an
exemplarily employee, noting that she has saved the City a tremendous
amount of money with her knowledge over and over again. He stated that
Scott Rothlisberger who currently works with ClearPoint Communications
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 20, 2014
7:00 P.M. – 7:18 P.M.
has been hired to replace Director McDaniel. He noted that Scott was
heavily involved when the new police station was built. He stated that
ClearPoint has been the City’s main backup and contracted company. He
related that it is felt he will be a valuable member of the City team.
ANNOUNCEMENT(S
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:18 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
5