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12 SEP 10 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 10, 2012 7:00 P.M. – 7:29 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on September 10, 2012. Chairman Keaton opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Jon Johnson, Scott Scholl, Joe Cummings, Joe Ott, Eric McCleary, and Alderman Bill Howard answered ROLL CALL. Chairman Keaton also answered roll call and declared a quorum. PRESENT (6), ABSENT (3). Others present for the meeting were City Attorney Bamburg, City Engineer Jay Whisker, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Alderman Howard moved, seconded by Commissioner Cummings to approve the minutes of the regularly scheduled Planning Commission meeting of 8 August 2012 as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): a. PRELIMINARY & FINAL PLATS Northlake PH XIII-B, Lots 11-18 Mr. Tommy Bond of Bond Engineering related that this phase is a portion of Northlake PH XIII-A; he related that all the utilities have been completed. He stated that their elevations show that this phase is not within the flood plain, however the City map shows it may be. He stated that it would be sorted out with FEMA. He then noted that the streets are in as well as the water and sewer. City Engineer Whisker stated that all the utilities are completed, adding that the lots will carry the “F” designation until a LOMR is issued, which is only paperwork and will not affect the sale of lots. Mr. Bond stated that the lots have been built up. He then agreed that the bill of assurance would be corrected regarding typos. He answered Chairman Keaton that the preliminary plat was approved over a year ago so it would have to be re-approved. Commissioner Ott moved, seconded by Alderman Howard to approve the Preliminary and Final Plats of Northlake PH XIII-B, Lots 11-18, contingent on corrections to the bill of assurance. MOTION CARRIED. b. FINAL PLAT CE Trailer Park Mr. Bond related that the plat has been withdrawn by the petitioner. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 10, 2012 7:00 P.M. – 7:29 P.M. c. PRELIMINARY & FINAL PLATS 7801 John Harden Drive Mr. Dave Ingram representing Entergy related that Entergy purchased the property consisting of approximately 30 acres last year from the Montgomery family. He related that the north half consisting of approximately 17 acres is wetlands that is not intended for development. He explained that lot 1 is the part being developed. City Engineer Whisker related that the property was previously known as Reed’s Mobile Home Sales located almost at the County line on John Harden Drive. Mr. Ingram stated that the property would be developed as a distribution service center for Entergy, adding that it would replace the one currently located on Marshall Road. City Engineer Whisker stated that they are requesting to preliminary plat the entire property but are only developing lot 1, noting that it would cut down on the sidewalk length they will have to construct. He related that the entire parcel would be fenced. He then stated that there are no plans to develop the remaining 17.3 acres to the north. He noted that the property has water but there is no sewer in that area. He related that once the property is developed they would return with the final plat of the property. He noted that this is the typical process for a commercial single lot subdivision. Alderman Howard moved, seconded by Commissioner Johnson to approve the preliminary plat of 7801 John Harden Drive as requested. MOTION CARRIED. BUILDING PERMIT(S): SITE PLAN 7801 John Harden Drive Mr. Ingram stated that the front part of Lot 1 would be the service center building and then to the rear and the south would be the pole equipment yard. Chairman Keaton questioned if there would be landscaping requirements and City Engineer Whisker stated that the building has very few parking spaces and anything under 15 spaces exempts the requirement for landscaping. He went on to say however, Entergy is planning to do some landscaping in the front area of Lot 1. He then stated that they are dedicating an area on the north side of the parcel for the “Welcome Jacksonville” sign to be placed there. Mr. Ingram stated that he has submitted that plan to Entergy’s corporate real estate group and they will make the final decision. He noted that the group would take into consideration any environmental assessments regarding the property before it can be approved. He stated that it is known as a “declaration of surplus” regarding any dedications or donations. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 10, 2012 7:00 P.M. – 7:29 P.M. City Engineer Whisker clarified that he is working with Entergy to see if that can happen. Alderman Howard moved, seconded by Commissioner Johnson to approve the site plan for Lot 1, Entergy Subdivision 7801 John Harden Drive. MOTION CARRIED. GENERAL: PUBLIC HEARING to amend the Land Use Map and the Master Street Plan Chairman Keaton opened the public hearing at approximately 7:15 p.m. City Engineer Whisker related that the Master Street Plan sets up the future development of streets in Jacksonville as land development occurs. He noted areas on the map that are projected to develop such as Southeastern at Military, which is slated to develop all the way to I-40. He then noted that when the Dollar General developed at Military and Loop Roads, the developers granted a 100’ right-of-way for the future development of Loop Road and the monies to construct two lanes of that Road. He noted that the frontage roads along Hwy. 67/167 and I-440 and then noted that Emma in Bushwood Subdivision is slated to extend north. He reviewed the plans for West Main which is being proposed as straightening from the S curve over to Harris Road. He pointed out the Oneida extension in Northlake leads from Oneida to Jacksonville cut-off and then to General Samuels across from Adams Drive. He stated that the Base gate on Arnold Drive needs to extend to the west to make that an intersection over into what would be the north area of Sherwood. He then noted that Coffelt Road is projected to attach across to the Oak Ridge Ranch Subdivision and then to the north Coffelt will eventually attach to Republican Road. He then reviewed that in the south area of Jacksonville, Government Well Road has extensions leading down toward Wooten Road. He noted that most connections are in the proximity of 1 mile apart, which is typically how major city roadways are designed along section lines to develop. He stated that he would like to have the map available on the web site for public comment. He stated that if there were no additions, he would like to take it before City Council for adoption after a 30 day period. He stated that if there were suggested changes before that time, he would bring it back to the Planning Commission for additional considerations. He then reviewed the Land Use Plan; saying that it is similar to the Master Street Plan except the Land Use Plan is proposed to determine if a property should be slated for commercial, industrial, or residential development. He stated that its purpose helps to set rezonings for looking at a different area. He cited the example of the mixed-use overlay district along Main Street from Sharp Street to the Main Street Overpass, which allows for business and residential mixed on the same property. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 10, 2012 7:00 P.M. – 7:29 P.M. Mr. Rizelle Aaron questioned once the Master Plan is approved by the City Council, what is the process to address any additional suggested changes. City Engineer Whisker answered that it would go through the same process, explaining that every few years the Land Use Map is revisited. He noted that in particular, the Land Use Map is being revisited because of the recent annexations into the City. He related that there are places in the south that may be annexed within the next year or so, the Plan is revised every few years and goes through the same process to consider revisions. City Attorney Bamburg noted that each time there is a rezoning it modifies the Land Use Map and the Master Street Plan. Chairman Keaton closed the public hearing at approximately 7:23 p.m. Commissioner Scholl questioned if the city is considering any plans for bike lanes and pedestrian walkways. City Engineer Whisker pointed out that recently there was a bike lane established on Loop Road, adding that he has had interest from several bike enthusiasts requesting bike paths through the City. He stated that the general scope has always been Marshall Road to Vandenberg to Loop Road and back to Military Road and to Redmond Road as a loop around the City and then attaching it to the Jacksonville cut-off for access to Oneida. It was the consensus of the Planning Commission to delay approval until after the public comment period. ANNOUNCEMENT: City Engineer Whisker announced that September 11, 2012 from 4:00 p.m. to 7:00 p.m. the Highway Department is hosting a public input meeting at the Community Center regarding proposals for how to three-lane from Redmond Road up to the Austin exit. He then noted that another pubic input meeting would be held September 12, 2012 at the High School. He encouraged attendance. ADJOURNMENT: Chairman Keaton without objection adjourned the meeting at approximately 7:29 p.m. Respectfully submitted, _________________________ Susan L. Davitt