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12 DEC 10 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 10, 2012 7:00 P.M. – 7:12 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on December, 2012. Chairman Keaton opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Jon Johnson, Scott Scholl, Jim Moore, Joe Cummings, Jr., Joe Ott, Eric McCleary, and Alderman Bill Howard answered ROLL CALL. Chairman Keaton also answered roll call and declared a quorum. PRESENT (8), ABSENT (1). Others present for the meeting were City Attorney Bamburg, City Engineer Jay Whisker, interested citizens, petitioners, and press. Nomination for 2013 Planning Commission Chairman, Vice Chairman, and volunteers for 2013 Board of Adjustment. Commissioner Howard moved, seconded by Commissioner Ott to nominate Glen Keaton as Planning Commission Chairman for 2013. MOTION CARRIED. Commission Howard moved, seconded by Commission Scott to nominate Joe Ott as Vice Chairman of the Planning Commission and Chairman to the Board of Adjustment. MOTION CARRIED. Commissioner Moore and Alderman Howard volunteered to serve on the 2013 Board of Adjustment. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner Ott moved, seconded by Commissioner Moore to approve the minutes of the regularly scheduled Planning Commission meeting of 13 November 2012 as presented. MOTION CARRIED. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): REPLAT of lots 19 & 20 Jamestown Subdivision to lots 19R & 20R Jamestown Subdivision Mr. Tommy Bond of Bond Engineering explained that lots are located at the corner of Puritan and Commons Drive, belonging to Dickie Jones. He related that Mr. Jones constructed a building on the back of his lot, adding that since he owned all the land, he did not pay attention to lot lines. He stated that in order to correct that the lot has been extended to be deeper than previous and the other lot adjacent was redrawn to match. He continued saying that they are also proposing to close an easement, which the City Council will have to act. He explained that the easement was unused. City Engineer Whisker noted that Mr. Jones would apply to the Board of Adjustment for a variance regarding the front half foot of the accessory building that is over the build line. He stated that once this is approved it will clean up the situation. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 10, 2012 7:00 P.M. – 7:12 P.M. Discussion ensued and City Attorney Bamburg clarified that any approval would need to be contingent on the building line variance being granted by the Board of Adjustment. City Engineer Whisker stated that Mr. Jones is trying to get the property into compliance so he can have it proper for sale. Alderman Howard moved, seconded by Commissioner McCleary to approve the Replat of Lots 19 & 20 to Lots 19R & 20R of Jamestown Subdivision. MOTION CARRIED. BUILDING PERMIT(S): SITE PLAN Landmark Baptist Church on Marshall Road Mr. Tommy Bond pointed out that the site plan was tabled at the October meeting, noting that the Planning Commission had requested some changes to the site plan. He stated that the site plan being presented incorporates those requested changes. City Engineer Whisker concurred that the current site plan does reflect the requested changes. He noted that the Church is trying to move forward quickly because the lease on their building sold to the Credit Union ends in March or May. He referred to the plat, explaining that the road is on the north side of the property, pointing out the parking areas as well as the Church on the south end of the property. He then explained that the plan was shifted some, noting that the parking lot to the west is an overflow parking lot and the building pad to the east side of the parking lot will be the new Church and the existing Church will become a gym. He then explained that the sidewalk would be 3’ away from Marshall Road. Commission Moore noted the location of the ditch, questioning if the sidewalk would be on the other side of the ditch. Mr. Bond stated that if there is enough room the sidewalk would be 3’ from the curb, adding that if there isn’t then they may have to go onto the property out of the right-of-way to construct the sidewalk. City Engineer Whisker clarified that the retention basin would be on the north east corner of the property. He added that the landscape plan will be forwarded. He clarified that the landscape plan will be inside the island that makes an “I” shape in the middle of the parking lot. He then answered Commissioner Moore, that he had explained to the Church that waivers are not issued regarding curb and gutter and all street improvements. He stated that the they have not requested a waiver, noting that the only other way would be to bond with a letter of credit for one year. Commissioner Moore moved, seconded by Commissioner Johnson to approve the site plan for Landmark Baptist Church on Marshall Road as presented. MOTION CARRIED. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 10, 2012 7:00 P.M. – 7:12 P.M. GENERAL: ANNOUNCEMENT: ADJOURNMENT: Chairman Keaton without objection adjourned the meeting at approximately 7:12 p.m. Respectfully submitted, _________________________ Susan L. Davitt 3