Loading...
11 SEP 26 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CALLED PLANNING COMMISSION MEETING SEPTEMBER 26, 2011 7:00 P.M. – 7:36 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in a special called session on September 26, 2011. Chairman Young opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Art Brannen, Glen Keaton, Jim Moore, Avis Twitty, Joe Ott, Eric McCleary, and Alderman Howard answered ROLL CALL. Chairman Young declared a quorum. PRESENT (8), ABSENT (1). Others present for the meeting were Tommy Bond, Shawn O’Dell, Phillip Keaton, Duane Reel, Blake Huff, Jim Durham, Mayor Fletcher, Alderman Stroud, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: The minutes of the Regularly Scheduled Planning Commission meeting of September 12, 2011 were distributed at the meeting and proposed for action at the next Regularly Scheduled Planning Commission meeting along with the minutes of the September 26, 2011 Special Called meeting. PUBLIC HEARING(S): REQUEST TO APPROVE PLAT(S): REVISED PRELIMINARY North First Street Townhouses Chairman Young related that City Engineer Whisker is not present for the meeting, referencing notes made available from City Engineer Whisker regarding the business to be heard by the Commission. Chairman Young read from the notes:  Back of curb to back of curb along North First Street shall be 36 feet.  Approval shall be contingent upon approval of the Water and Sewer Departments.  Drainage plan shall consist of a detention pond on the SE corner to allow preconstruction flows in post construction.  Fire Marshal requires no openings in the structures where there is only 10 foot separation.  Sidewalk shall be built 5 foot wide, or if ordinances allow developer would like the option of posting a bond for the sidewalk to complete with more sidewalk on the other side of the street.  Landscape requirements shall be met including 8% interior parking landscaping and dumpster screening. Mr. Phillip Keaton of R & K Services concurred that all stipulations were agreeable with the developer. A new landscape plan was submitted to the Planning Commission for review. He then noted that the Water Commission had requested a 10’ dedicated water easement to the front 1 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CALLED PLANNING COMMISSION MEETING SEPTEMBER 26, 2011 7:00 P.M. – 7:36 P.M. of the property, which is included in the plan. He related that the Health Department has approved the water and sewer. He then explained that the plan was resubmitted to the Health Department today, explaining that after the initial approval, Mike Simpson of the Water Department requested that the waterline be relocated. He noted that the existing waterline is directly under where the curb is proposed, adding that the curb will now be relocated within the 10’ dedicated right-of-way. He further related that it will be a joint venture between the developer and the Water Commission. Discussion ensued as to the site plan being submitted at the next regularly scheduled Planning Commission meeting. Mr. Keaton explained that the revised site plan was delivered to the Engineering Department. Mr. Jim Durham offered to retrieve the plans from the Engineering Department. Chairman Young proposed moving to the next item of business before continuing with consideration for the revised site plan for North First Street Townhouses. DEVIATION IN AGENDA: BUILDING PERMIT(S): REVISED SITE PLAN Marine Subdivision, Lot 1 Mr. Tommy Bond of Bond Engineering noted that the site plan was previously discussed, adding that he believes all recommended changes and corrections have been made. He stated that he has a copy of the recommendations from City Engineer Whisker, saying that the developer is willing to adhere to those recommendations. He then added the only outstanding issue is that the developer has to meet with the Water Department about extending a waterline and putting in a fire hydrant. Recommendations from City Engineer Whisker:  The parking has been expanded to include spaces on the south side for car and trailer parking.  Parking spaces 1-5 on other side of the fence are not required by City.  Landscape is shown on the site plan.  4 foot landscaping needs to be between the building and parking spaces 6-10 and 11-18.  A 20 foot water easement is required along the west side of the property on Preliminary and Final Plat.  The Fire Marshal is requiring a fire hydrant at the driveway of the property.  Any approval needs to be contingent upon approval of Water and Sewer Departments. 2 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CALLED PLANNING COMMISSION MEETING SEPTEMBER 26, 2011 7:00 P.M. – 7:36 P.M. The list was reviewed and Mr. Bond reiterated that the developer is willing to adhere to those recommendations. He noted that all recommendations were incorporated into the revised plat and site plan. Commissioner Moore concurred with Mr. Bond that the drainage ditch is still part of the overall design. Mr. Bond explained that the ditch has to be where it is because of the way the terrain slopes from the car lot, aiding in bringing the water down to the ditch in front of the road. Discussion ensued as to previous considerations regarding a water leak from the adjoining property. Mr. Bond noted that the developer has put down 200 truckloads of shale to stabilize the water that comes onto the property. He agreed it is possible there is a water leak given the amount of water coming through the property. Commissioner Moore related that in talking with City Engineer Whisker he learned that there is a water leak, but it is not considered a major leak. He went on to say that the Water Department is having problems getting someone to agree to repair the leak. Mr. Bond then answered that he did not believe the water was coming from the concrete plant. He explained that there is a 6” to 8” waterline that runs down the road to the concrete plant that has had problems in the past. He stated that it is possible there is an additional water leak somewhere, noting that the property stays wet. Discussion ensued regarding consideration for area water leaks and efforts by the Water Department to have repairs made. Commissioner Keaton moved, seconded by Commissioner Brannen to approve the revised site plan of Marine Subdivision, Lot 1 as presented with adherence to the recommendation from City Engineer Whisker. MOTION CARRIED. RESUME AGENDA: North First Street Townhouses REVISED PRELIMINARY PLAT The revised site plan was distributed to the Planning Commission for review. Director of Administration Jim Durham related that Mr. Keaton and Mr. Reel had met with him today to review the revised plans, adding that recommendations from City Engineer Whisker were reviewed and the developer has complied with those recommendations. He added that the only item in question has to do with the sidewalk; everything else complied with recommendations from City Engineer Whisker. Chairman Young stated that he did not see the proposed interior parking lot landscaping. He questioned if it is for revision or to be submitted later. 3 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CALLED PLANNING COMMISSION MEETING SEPTEMBER 26, 2011 7:00 P.M. – 7:36 P.M. Mr. Durham read the recommendation “Landscape requirements shall be met including 8% interior parking landscaping and dumpster screening”. Alderman Howard moved, seconded by Commissioner Ott to suspend the rules and place the site plan for the North First Street Townhouses on the agenda. MOTION CARRIED. It was noted that all items on the list from City Engineer Whisker have been met or agreed on excluding the interior parking lot landscaping. Commissioner Moore pointed out a proposed planter between two buildings, Mr. Keaton concurred that it is part of the overall landscaping requirement. Commissioner Moore noted the proposed tree planting, questioning if it is a requirement of the landscaping code, issuing concerns if there is a fire and the Fire Department had to get its equipment into that area. Chairman Young then noted that the landscaping ordinance allows for flexibility regarding plant locations within any plan. He suggested that the trees be moved to an island within the parking lot, acknowledging that it might affect the parking spaces count. Discussion ensued regarding the revision of guest parking and the relocation of trees to a parking lot island. Commissioner Moore noted that if the trees are not relocated, it might cause problems for the Fire Department as well as the speculation of building damage from tree roots. He then added that insurance companies do not like trees immediately next to buildings. Chairman Young offered that 8% of the current parking spaces would be 4 parking spaces. Mr. Keaton noted that there are two designated guess parking spaces toward the front that could be switched for island space. Consideration was offered for two islands to the front and two more to the rear of the development. Further discussion ensued regarding the proposed tree plantings located between buildings; City Attorney Bamburg offered that the landscaping plan could be adjusted by City Engineer Whisker. Several options were proposed and discussed. 4 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CALLED PLANNING COMMISSION MEETING SEPTEMBER 26, 2011 7:00 P.M. – 7:36 P.M. Commissioner Twitty moved, seconded by Alderman Howard to approve the site plan and preliminary plat for North First Street Townhouses contingent upon meeting recommendations from City Engineer Whisker including final approval of landscaping. MOTION CARRIED with Commissioner Keaton abstaining from the vote. GENERAL: ANNOUNCEMENT: ADJOURNMENT: Chairman Young without objection adjourned the meeting at approximately 7:36 p.m. Respectfully submitted, _________________________ Susan L. Davitt 5