11 NOV 14
CITY OF JACKSONVILLE, ARKANSAS
REGULAR PLANNING COMMISSION MEETING
NOVEMBER 14, 2011
7:00 P.M. – 7:08 P.M.
OPENING REMARKS:
The Planning Commission of the City of Jacksonville, Arkansas met in
regular session on November 14, 2011. Chairman Young opened the
meeting at approximately 7:00 p.m. expressing appreciation to those in
attendance.
ROLL CALL: Commissioners Art Brannen, Glen Keaton, Jim Moore, Avis
Twitty, Joe Ott, Eric McCleary, and Alderman Howard answered ROLL
CALL. Chairman Young declared a quorum. PRESENT (8), ABSENT (1).
Others present for the meeting were City Engineer Whisker, Tommy Bond,
interested citizens, petitioners, and press.
CORRECTION AND/OR APPROVAL OF MINUTES: Alderman Howard moved, seconded
by Commissioner McCleary to approve the regular meeting minutes of
September 12, 2011 and the special called meeting minutes of September
26, 2011. MOTION CARRIED.
PUBLIC HEARING(S):
REQUEST TO APPROVE PLAT(S): FINAL PLAT Jaxon Terrace PH 8 and Bill of
Assurance
Mr. Tommy Bond of Bond Engineering related that the subdivision is
completed except for asphalt, handicap ramps, and sidewalks. He
requested that the developer be allowed to provide a letter of credit
for those uncompleted items, saying that it would amount to
approximately 25 to 30 thousand dollars.
City Engineer Whisker acknowledged that the final plat could be
approved slightly uncompleted, but added that the developer would have
to provide a cash bond or provide a letter of credit for those
improvements unfinished. He went on to say that the developer feels
he can be done in two weeks, so he would request that stipulation
until the improvements are completed.
In response to a question from Chairman Young, City Engineer Whisker
explained that he had received a letter of credit from the bank, but
it was not specific to the unfinished improvements. The letter of
credit only offered assurance that the developer had funds on deposit
with that bank, adding that the letter did not make assurances that
there would be funds available to the City in case the improvements
were not completed.
City Attorney Bamburg advised the Commission that any approval would
need to be contingent upon the City receiving a letter of credit,
cash, or a bond. He added that the final plat could not be approved
until that is received by the City.
Commissioner Keaton questioned if there is a time limit regarding the
completion of those improvements.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR PLANNING COMMISSION MEETING
NOVEMBER 14, 2011
7:00 P.M. – 7:08 P.M.
City Engineer Whisker answered that typically a bond will set that
time frame, adding that a letter of credit or cash is held until it is
determined that the amount may not be enough to cover the improvements
and then the City will step in and have the improvements competed with
those funds. He added that the developer is notified and given a time
frame to complete those improvements before the City performs those
improvements.
Commissioner Keaton moved, seconded by Commissioner McCleary to
approve the Final Plat of Jaxon Terrace PH 8 stipulating that a letter
of credit, bond, or cash for asphalt, sidewalks, and gutter be
submitted to the City. MOTION CARRIED.
BUILDING PERMIT(S):
GENERAL:
ANNOUNCEMENT:
ADJOURNMENT: Chairman Young without objection adjourned the meeting at
approximately 7:08 p.m.
Respectfully submitted,
_________________________
Susan L. Davitt
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