Loading...
93 Dec 16 1 6to CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. - 7:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 16, 1993 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT NINE (9), ABSENT ONE (1). Alderman Fletcher was absent. Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the City Council meeting: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works Coordinator Skip Spears Finance Director Paul Mushrush, CDBG Director Tony Ply, Fire Chief Rick Ezell, Police Chief Don Tate, Parks and Recreation Director Annabelle Davis, Chairman of the Board of Adjustment Art Brannen, Community Development Director Phil Sullivan, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 2, 1993 for study and action at the next Regular City Council Meeting. APPROVAL AND /OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the November 18, 1993 Regular City Council Meeting be APPROVED. MOTION CARRIED. CONSENT AGENDA: a. ANIMAL CONTROL Regular Monthly Report /November 1993 b. FIRE DEPARTMENT Regular Monthly Report /November 1993 c. CDBG Regular Monthly Report /November 1993 d. MUNICIPAL COURT Regular Monthly Report /November 1993 ANIMAL CONTROL DEPARTMENT: NOVEMBER 1993 Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of November, 1993. Report reflects the following: CONTRIBUTIONS $ 25.00, ADOPTION /FINES $ 551.00, SECURITY DEPOSITS $ 150.00, TOTAL $ 726.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. 1 157 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. 7:35 P.M. FIRE DEPARTMENT: NOVEMBER 1993 Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report for November, of the Jacksonville Fire Department be APPROVED. Said report reflects an estimated fire loss of $ 32,525.00 for the month of November. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. COMMUNITY DEVELOPMENT: NOVEMBER 1993 Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report of the CDBG Department be APPROVED. Said report reflects the following for November. Informational meetings 2, REHAB: Letters to prospective applicants 4, Application received 4, Work write -ups 2, Pre- construction conference 0, Interim inspections 28, Final inspections 4, Partial Payments 0, Project close -outs 4. PUBLIC WORKS: Bids Received 1, Interim Inspections 6, HUD Workshops 0. ROLL CALL: P Alderman Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty. MOTION CARRIED. I MUNICIPAL COURT: NOVEMBER 1993 Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report for November 1993 be APPROVED. Said report reflects: Cases month ending October 1993, 112 Cases added in Month of November 1993, 13 Probations completed, Month ending Nov. 30, 1993 8 Total cases as of November 30, 1993 117 Number of Juveniles on Probation 0 Types of Cases Referred, Month of November 1993 Possession of Controlled Substance 2 Criminal Trespass 1 Fleeing 2 Minor In Possession of Intoxicants 1 Public Intoxication 2 Theft By Receiving 2 Theft of Property 3 Unauthorized Use of A Vehicle 1 � Number of offenses may exceed the number of cases referred because of multiple convictions of some defendants. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. III 2 15S CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. - 7:35 P.M. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Request to Accept Bids: Ref: Rescue Truck Mayor Swaim related that funds have been set aside from the Ambulance Membership fund to purchase a Rescue Truck for the Fire Department. Alderman Williamson related that he and Fire Chief Rick Ezell had just returned from Sioux Falls, looking over the facilities that would build the rescue truck and found the operation and its service to be of top quality. Chief Ezell reiterated that it is a quality unit that will serve the proposed purposes of the Fire Department. He related that the original bid was for a transmission other than the new "World Transmission" which is the current transmission recommendation for a unit with the size and nature of a rescue truck. He said that the rescue unit he and Alderman Williamson viewed featured 1500 watt telescoping lights powered by the generator within the unit. He added that such a feature would have been helpful in the Haz -Mat incident that occurred on Redmond Road. He requested deviation in the bid to include the New World Transmission and two telescoping lights. He stated that the additional cost for the transmission would be $1,000.00 and that the telescoping lights were priced at $395.00 each. Mayor Swaim related that the low bid was the recommended bidder with an additional cost for the transmission and the lights. Alderman Smith moved, seconded by Alderman Williamson to Accept the low bid from Casco of Arkansas for $101,992.00 plus $1,000.00 for the New World Transmission and $395.00 each for two telescoping lights. MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: City Warehouse Expansion Bid Pubic Works Coordinator Skip Spears related that currently the City Garage has only one bay area big enough to accommodate a large vehicle such as a garbage truck. He related that consequently, once a vehicle is torn down in the bay awaiting parts, any other large vehicle needing repairs has to be worked on outside which creates problems with regard to the use of any power tool equipment needed 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. 7:35 P.M. to aid in repairs. He related that with the addition of another bay adjacent to the existing one, the garage could accommodate two large vehicles at one time plus help solve the problem of additional needed storage for some of the work equipment and allow employees to perform a better job with servicing of vehicles in an indoor situation. He stated that the new bay area will be 25 x 50 feet. Alderman Knight moved, seconded by Alderman Keaton to Accept the low bid from K & E Construction for $27,675.00 with funds to be drawn from Capital Improvement. MOTION CARRIED. Information: Improvements /Animal Control Department Mayor Swaim related that bids received on the improvements for the Animal Control building are being review by City Engineer Reel and Public Works Coordinator Skip Spears. He further related the cost of improvements to be excessive of the estimate noting there is some difficulty with where and how the building is located. He further related the feasibility of looking at different options with regard to the situation. Alderman Wilson inquired as to the type of improvements currently being considered. Mayor Swaim related that current space is inadequate and awkward for customers wishing to adopt an animal or to pay a fine. He stated that they almost have to stand in the hall way to conduct business. He related the need for additional animal storage space due to the fact that the adoption rate has improved increasing the need and that it would help with the holding large number of animals to be euthanized. He pointed out that it may be more feasible to build a new facility in a different location rather than make the costly improvements to the current one. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Request to Accept Bid on Janitorial Services. Mayor Swaim related that the low bid from Bailey Enterprises meets with all specifications and that references on the company have been favorable. It was noted that the low bidder from last year submitted the same bid as before with services provided twice a 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. - 7:35 P.M. week. He stated that service from Mr. Rogers has been excellent with no complaints. He pointed out the largest difference in bids was with the Parks and Recreation building. Alderman Knight moved, seconded by Alderman Wilson to Accept the low bid for Janitorial Services from Bailey Enterprises of $345.06 monthly for the year 1994. MOTION CARRIED. b. Discussion: Payment on "Treat Judge" City Attorney Bamburg related that a judgement against the City was entered in November involving an accident with a City Employee that occurred in 1991. He related that the judgement is not a budgeted item and with consideration to the nature of the case along with the surrounding circumstances, his recommendation is to pay the judgement of $3,185.00 plus the cost of an additional $100.00, asking that the funds be taken from the Contingency Fund. Alderman Knight moved, seconded by Alderman Keaton to pay from the Contingency Fund the sum of $3,285.00 with regard to the judgement against the City of Jacksonville in the "Treat Case ". MOTION CARRIED. c. Ordinance 1017 ( #30 -93) 1994 Budget AN ORDINANCE ADOPTING A BUDGET FOR 1994; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIAL, SUPPLIES, EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY, AND, FOR OTHER PURPOSES. [COVERS; GENERAL FUND OPERATIONS, STREET DEPARTMENT, SANITATION FUND, AND PARKS.] Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: 5 fild CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. 7:35 P.M. Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith moved, seconded by Alderman Williamson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, read the Ordinance for the SECOND TIME. Alderman Lewis moved, seconded by Alderman Ray, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Williamson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1017 THIS 16th DAY OF DECEMBER 1993. DEVIATION IN THE AGENDA: Mayor Swaim related that some of the drainage projects committed in 1992 were completed in 1993. He related that encumbered funds needed to be released for those projects adding that it is a carry over which needs to be put into the correct budget year for auditing purposes. Alderman Wilson moved, seconded by Alderman Ray to dispense with the rules and place the issue of 1992 drainage projects on the agenda. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Knight to release the encumbered funds for drainage projects committed in 1992 and performed in 1993 from the Street Department Funds. MOTION CARRIED. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7 :00 P.M. 7:35 P.M. UPDATE: CONDEMNATION OF MRS. HEAD'S PROPERTY AT 105 DENNIS LANE City Attorney Bamburg related that the time for appeal ran out on December 8, 1993. He related that on December the ninth he and Code Enforcement Officer Wayne Cox visited with Mrs. Head to inform her that a two bedroom apartment had been secured for her at Max Howell Place, adding that with her income considerations she would most likely only be responsible for the utilities. He related that Mrs. Head chose not to accept the proposal and made it clear that she does not intend to move from her current residence. He related that upon explaining the circumstances surrounding the condemnation order and its enforcement to Mrs. Head, she refused to acknowledge the matter. He stated that the condemnation order is available for crew scheduling and that the physical presence and movement of Mrs. Head is of her own choice stating that once the property is free of the hazardous conditions, aside from the lien, the property will be at her disposal. Alderman Knight expressed concerns over the physical presence of Mrs. Head at the time of demolition. City Attorney Bamburg related that she will be given 24 hours to remove herself and personal items from the property, adding that it is anticipated that she will choose not to do so. He related that in such a case as that, police officers will be asked to accompany City employees at the time of the demolition. He related that if at that time she further refuses to vacate the housing structure, she will incur criminal charges for disobeying police officers and will be physically removed. Alderman Ray related that he felt she will try to give the City a black eye choosing to have the newspapers on the scene. Mayor Swaim related the efforts by Alderman Ray to secure housing for Mrs. Head during the months past, adding that fees were waived by the Board of Adjustment granting Mrs. Head permission to place a mobile home on the property, extending deadlines twice which she failed to meet. He related that extensive efforts have been made to find satisfactory housing for Mrs. Head and that she has chosen to decline all offers made by the City of Jacksonville. The consensus of the Council was to move forward with the condemnation order. 7 »3 CITY OF JACKSONVILLE, ARKANSAS I REGULAR CITY COUNCIL MEETING DECEMBER 16, 1993 7:00 P.M. 7:35 P.M. ANNOUNCEMENTS: a. Ground Breaking Ceremony for the Community Center will be held at 1:00 p.m. December 17, 1993 Outside City Hall. b. City Hall /Open House Celebration from 1:00 p.m. to 4:00 p.m. December 17, 1993. Mayor Swaim related that five and fifteen year pins would be awarded at open house. He said he would like the Department Heads to present their employees with the service award pins. c. City Hall will be closed December 23rd and 24th in observation of the Christmas Holidays. d. Mayor Swaim related that City Clerk Lu Leonard has the Code of Ethics and Financial Statements Forms which need to be filed in the clerks office no later than January 31, 1994. In response to a question from Alderman Knight concerning the Office Supply Contract, Mayor Swaim related that he wanted to give Council the opportunity to review the bids adding that diligent work has gone into promoting more bidders. He stated that this contract contains a lot more bidders, adding that purchases from local vendors will be encouraged whenever possible. ADJOURNMENT Mayor Swaim adjourned the meeting at approximately 7:35 p.m. Respectfully, 4 1 (41 21-4/1-1A1 --d--------- Lula M. Leonard MAYO� / City Clerk- Treasurer LML /sg 8 1L A o F v m 1 N U R W c U N - C 4 N\ • I t V re E . _ v Z v >- ra od W m u GO W m o m i- >00 X O I= ¢ m m ¢ . z 2 m W I - - b 0- Q O =• m w t al a �. 1— — L N .34 34 W VI Z P� y w o C13 ,- I n Ch CA o c CO ° ,- •-1 ;0 ¢ U N +a Q O N m-N G - w 1 W N N N .. O •U 6 V - u W \ L d o O V N , on G - _ N th C (-I m : m h • W o N 0 t y' t ¢ s 0 I U N U O N •N O tia w o ' z \ 2 • a GC v — — U c O 0 N F M 0 r+ Z .a N n-i l W W N • 0 n • x U c N ( I W W 1-+ t \ \ U W `L.. a 12 V) d' 0 M W M 0< GC O, CC W 1=1 0 0_ F - M CO 0 J fa 0 X W d F' OF Z 2 I Z W ? 0 CC 04 UJ F O , _ d_ !) al 2 L 0' _ Z v. 0 W K 02 u W c W J 1 v J c > u Z h o F v (..1 W C.' W V = Q N -) Z r •y o 1 J r 2 g F m •-I I- -_ . I ti) 5 I— Z a r 1 R _ H ' ro o �a p_A OD CP 1-1 Z N N m L O I- .] in f -t J A Q G Q S r. W W \ O ! e �i ■ N —, E OD N L 1 w O Z in to O - N f co ry O U G q M of • V _L. W ZQ g a_ G O n V F- trt on co Z r r- • 10 O 4] O n .M Q n N N 1 H -LL W rL CC 1 Z N G N O V �- O O N 3 0 m w ro , o cD u -1- o > Q Q M M U ti Z w te n. i,1 4 EC U Z 1.,..1 N _ Q I m O_ i,j Q 0 O_ F-- PM l O ¢ Y 0 A d i- z '-) Z G g U 0 r LJ u O co o_ ,.{ U Z 9 K /1 <C O Q W A W N PO aD W N m J t 3-1 J 'V m I —, d U T : Z 4-) O ' 0 ti W N V Y a o LL F >- s_ ,. I w .IC 1-. O 1- LOU F_ w L z - O N 1 G1 [� 0 n CO CA La y W w T 0 u'S LT) IA y F- . ¢ W a .a M W w w w W a F- v � w a S 24 cu w = ° O °O 0 ° un vi vi t ¢ N N v Ci V C I-61 U J H � \\ W F- N p c N = O O O O CA y O Ill O Ln N g N T ✓1 LO NIIII P ¢ Al ti At CO W L y w . . 1 DO O C F- p 8 0 8 O O 8 1+ I t 0 N in Lrl cn N Cr CO ..7 .D co 'R cr d Ls. c_. C w N CE U CL Q CG w A M Q. 1 N R1 O Q LJ d Q Z C 1-- w 1 CL w n o C a- O U M CC V w W (/1 O Ca O w Q m a v w w 1, J cn u J C 4 ti N T M Z o m cn 0 H u .0 H Y W V a - U ti -) M 0 .-- . . 0 F — ,--+ 0 a Li_ O cci >- 0 M 1 F w . '_, ¢ —Z .y N N