93 Oct 07 C\
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. - 7:50 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 7, 1993 at the regular meeting place
of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim introduced the following Boy Scouts who led the
standing audience in the "Pledge of Allegiance" to the flag;
Corey Bayless, John Jackson, Richard Norris, Patrick Poff, and
George Shaver of Scout Troop 170.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:08 p.m. PRESENT NINE (9),
ABSENT.ONE (1). Alderman Wilson was absent.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Asst. to the Mayor Betty
Anderson, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Fire Chief Rick Ezell,
Mr. Pat Wilson, Chairman of Jacksonville Water Commission,
General Manager of the Jacksonville Waterworks Ken Anderson,
• Representatives from the Rose Law Firm and Stephens Inc., other
city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 16, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of September 2, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
Regular Monthly Report /Police Department
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department be
approved. Said report reflects: Computer Collections,
$48,662.99, Miscellaneous Payments $1,179.25, Report Copies
$443.50 for a total Collections of $50,285.74. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE, NAY (0). MOTION CARRIED.
1
9r
■ CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
■ 7:00 P.M. 8:35 P.M.
Regular Monthly Report /Animal Control Department
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Animal Control
Department be approved. Said report reflects: Adoptions /Fines
$356.00, Security Deposits, $200.00 totaling $556.00. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE, NAY (0). MOTION CARRIED.
■
WATER DEPARTMENT: ORDINANCE 1008 ( #21
AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED
$2,200,000 OF WATER REVENUE REFUNDING BONDS BY THE CITY OF
JACKSONVILLE, ARKANSAS FOR THE PURPOSE OF REFUNDING CERTAIN
OUTSTANDING WATER REVENUE BONDS OF THE CITY; AUTHORIZING THE
EXECUTION AND DELIVERY OF A TRUST INDENTURE PURSUANT TO WHICH THE
REFUNDING BONDS WILL BE ISSUED AND SECURED; AUTHORIZING THE
EXECUTION AND DELIVERY OF AN OFFICIAL STATEMENT; AUTHORIZING THE
I EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT PROVIDING FOR
THE SALE OF THE REFUNDING BONDS; AUTHORIZING THE EXECUTION AND
' DELIVERY OF A LETTER OF PRESENTATION; AUTHORIZING THE EXECUTION
AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT PROVIDING FOR THE
PAYMENT OF THE OUTSTANDING BONDS TO BE REFUNDED; PRESCRIBING
' OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY.
Mayor Swaim introduced Chairman of the Water Commission Mr. Pat
1 Wilson and General Manager of Jacksonville Waterworks Mr. Ken
Anderson.
Mr. Wilson related that in lieu of the current interest rate the
bond issue will save approximately $213,000.00 which will come in
monthly, not all at one time.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Hamburg.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
I the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED.
2
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' CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. 8:35 P.M.
only thirty (30) minute air packs; that one hour packs are
needed giving explanation to preparation and decontamination
procedures. He said that in the 80's standardization of
equipment was started adding that this equipment is compatible
with existing equipment. He said that it has NFBA approval and
that there is a local service center in Little Rock adding that
the firefighters are familiar with the equipment.
Alderman Knight moved, seconded by Alderman Smith that the bid
4 Y
from Casco of Arkansas be accepted; a quantity of four (4) to be
purchased in 1993 at a cost of $8,346.00 and four (4) to be
purchased in 1994 at a cost of $8,646.00. MOTION CARRIED.
(Bid Sheet information included in these minutes as exhibit (a)).
POLICE DEPARTMENT:
STREET DEPARTMENT: (a) Harpole Drainage Improvements Phase III
Mayor Swaim pointed out that bids were advertised and that three
bidders responded.
City Engineer Reel said that the bids are in the area of what was
expected for the completion of the project.
Alderman Knight moved, seconded by Alderman Sansing to accept
the low bid of $78,199.75 from S & J Construction Inc. MOTION
CARRIED. (bid sheet included in these minutes as exhibit (b).
(b)Eastview Drainage Project
Mayor Swaim stated that the item was advertised earlier in the
summer and that bids were greater than the city feels should be
spent on the project. He related that there is enough money to
complete a portion of the ditch.
City Engineer Reel said that Eastview was not on the priority
list to begin with explaining the layout of ditches in the
Eastview area, the railroad, James Street and Redmond Rd., and
Stone Street. He said that the cost of the work that needs to be
done including all the streets listed above is approximately
$401,000.00. He said that since the city cannot at this time
complete the whole project, it has been divided into three
sections with ditch (A) and ditch (B). He said that there is a
problem with erosion at some of the residences in the area and
suggested that the efforts with the Harpole drainage improvements
and the Eastview improvements be combined.
Mayor Swaim stated that an interceptor needs to be constructed at
the end of ditch (B) to keep further problems from being created.
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. - 8:35 P.M.
Mayor Swaim introduced Martha Yagos who made a presentation
regarding efforts to encourage residents of the city to "Shop
Jacksonville First ".
He requested that the City Council permit him to appropriate
$2,000.00 to finance the campaign. He related that the Chamber
of Commerce is involved in the effort. He said the city could
write a contract with the retail merchants committee or pay the
bills directly incurred.
A sample sign was displayed to the City Council. The consensus
of the body was that some changes should be made in the sign.
Mayor Swaim pointed out that when citizens shop in Jacksonville,
the city- receives all of the 1% sales tax and only 8% of the
overall sales tax from the county. He said that the $2,000.00
would come back in a short time as the suggestion to "Shop
Jacksonville First" is followed.
The presentation made by Ms. Yagos encouraged the citizens of
Jacksonville to support small businesses with purchases inside
' the city.
Alderman Knight moved, seconded by Alderman Smith that $2,000.00
be taken from the Contingency Fund allowing Mayor Swaim to enter
into an agreement with the Retail Merchants Committee in the
"Shop Jacksonville First" program. MOTION CARRIED.
RESUME AGENDA:
a. Request to Accept Bid: Insurance (Bid sheet included as
exhibit (0) of these minutes.
Mayor Swaim related that the Building Insurance is an annual
expenditure noting that the Gallager bid meets the
specifications.
Mr. Mushrush said that it has not been necessary for the city to
use building insurance to date adding that if it became necessary
to request benefits, there would still be a savings of $111.00.
He said that the d
H aid hat he higher bid is still the lower bid.
Alderman Smith moved, seconded by Alderman Sensing that the bid
of Arthur J. Gallagher Co., $9,342.00 for Building & Contents
Insurance of the City of Jacksonville, be accepted. MOTION
CARRIED.
6
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! i CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. - 8:35 P.M.
OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF EFFECTING
CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX
LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR
OTHER PURPOSES.
Mayor Swaim explained that this years millage ordinance does not
allow any millage for city operations; as approved when the one
cent sales tax was passed there would be no assessment on real or
personal property. He said the Ordinance does allow for the
assessment of tax for police and fire pensions.
Alderman Fletcher moved, seconded by Alderman Keaton, that
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty -voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Fletcher moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
I Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance
for the SECOND TIME.
Alderman Knight moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
' Ordinance for the THIRD AND FINAL TIME.
Alderman Lewis moved, seconded by Alderman Sansing, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
1
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CITY OF JACKSONVILLE, ARKANSAS
ll REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. - 8:35 P.M.
and allocated the Mayor to sign the quit claim deed for the same
and that one hundred dollars ($100.00) be taken from the
Contingency Fund making the transaction legal. MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS: Economic Development Study
Mayor Swaim related that the City of Jacksonville had received a
EDA grant of $100,000.00, 75/25 match, for the purpose of a long
term economic development study of the city. He related that the
grant provided for the hiring of two employees to complete the
study and present a plan that could be followed by the City of
Jacksonville involving things that would change the economic
conditions of the City. He introduced Mrs. Rona Scott one of
the employees that will be working in the economic development
study along with Mr. John P. Sullivan who is expected to arrive
early next week. He pointed out that they will maintain an
office in the old City Hall Building.
U Mayor Swaim related that Mrs. Scott and Mr. Sullivan come to the
city highly qualified.
DISCUSSION OF HEALTH BENEFITS:
Alderman Knight related that Mrs. Terry Jones requested to
address the Council in regard to the Health Benefits as provided
by the City of Jacksonville for its employees.
Mr. Jones expressed that she is not pleased with the performance
of the insurance coverage. She related a recent experience
regarding the health of her daughter and insurance payments for
expenses incurred.
A short discussion ensued regarding the supposed problem with the
health provider. Comments regarding insurance coverage were
made with suggestions of change and possible employee obligation
in health benefit coverage. The Council did not arrive at a
solution to the health coverage issue.
Mayor Swaim suggested to Mrs. Jones that she follow the appeal
process allowed under present policy manual procedure.
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