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93 Jul 15 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7 :00 P.M. - 8:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 15, 1993 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton and Twitty answered ROLL CALL. PRESENT EIGHT (8), ABSENT TWO (2). Alderman Knight and Wilson was absent. Aldermen Lewis and Williamson arrived at 7:15 p.m. Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Finance Director Paul Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Asst. Police Chief Larry Hibbs, Parks and Recreation Director Annabelle Davis, CDBG Director Tony Ply, Planning Commission Chairman Bart Gray Jr., Planning Commission Vice Chairman Art Brannen, Police Officer J. J. Martin, Mrs. Judy Swaim, Community Center Architect Thomas Ferrell, representatives from NAACP, representatives from WAGE, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of July 1, 1993 for study and action at the next Regular City Council Meeting. APPROVAL AND /OR CORRECTION OF MINUTES: Alderman Ray moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of June 17, 1993 be APPROVED. MOTION CARRIED. CONSENT AGENDA: a. Fire Department Monthly Report /June b. Animal Control Monthly Report /June c. Recycling Quarterly Report /2nd Quarter d. Municipal Court Monthly Report /June e. Police Department Monthly Report /June 1 %) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. FIRE DEPARTMENT: JUNE 1993 Alderman Ray moved, seconded by Alderman Smith that the monthly report of the Jacksonville Fire Department for June 1993, be APPROVED. Said report reflects an estimated fire loss of $5,600.00. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED. ANIMAL CONTROL: JUNE 1993 Alderman Ray moved, seconded by Alderman Smith to APPROVE the monthly Animal Control report for the month of June 1993. Said report reflects the following: CONTRIBUTIONS $ 45.00, ADOPTION /FINES $ 441.50, SECURITY DEPOSITS $ 200.00, for a total of $ 686.50. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED. RECYCLING DEPARTMENT: 2ND QUARTERLY REPORT 1993 Alderman Ray moved, seconded by Alderman Smith that the Quarterly Recycling Report be APPROVED. Said report reflects the following for the 2nd Quarter of 1993. Sale of Alum. cans, Plastic #1 and #2, Paper (Newspaper, Computer, White, Mixed), Cardboard, and Scrape Metal was $ 3,424.61. Total Lbs. collected 255,290. Ground Yard Waste 6,496 cubic yards. 2,809 number of people through the Recycling Center. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED. MUNICIPAL COURT: JUNE 1993 Alderman Ray moved, seconded by Alderman Smith that the monthly report for June 1993 from Probation Officer Mike Mahone be APPROVED. Said report reflects cases month ending May 1993, 123. Cases added in the Month of June 1993, 14, Probations completed, Month ending June 30, 1993, 9, TOTAL CASED AS OF JUNE 30, 1993, 128, Number of Juveniles on Probation, 0. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. POLICE DEPARTMENT: JUNE 1993 Alderman Ray moved, seconded by Alderman Smith that the Regular Monthly Report of the Jacksonville Police Department be APPROVED. Said report revealed the following: COMPUTER COLLECTION $57,978.69, MISCELLANEOUS PAYMENTS $722.90, REPORT COPIES $430.00 FOR A TOTAL OF $59,131.59 COLLECTED for the month of June. ROLL CALL: Aldermen: Smith, Sansing, Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: DEVIATION IN AGENDA: WAGE Program update: Mayor Swaim introduced Ms. Helen Moore a representative for the WAGE Program. Ms. Moore addressed the Council expressing thanks for the opportunity to appear before them. She related that a need for i this type of program exists in Jacksonville and that the need will be successfully met because of the dedication from the citizens of the community. Mr. Orvil Thompson from the Pulaski County School District related that from interviews Jolla Robinson, an Adult Education Teacher, was selected as a representative for the WAGE program. Mr. Robinson expressed his thanks for the support by the Council and the community. He related that the curriculum will include basic computers, basic english and math with classes starting the first or middle of August. He further related that he anticipated the opportunity to work within a community support environment project. Mayor Swaim expressed thanks to those involved with the WAGE program. RESUME AGENDA: SEWER DEPARTMENT: ORDINANCE 996 ( #9 -93) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A WET WELL MOUNTED SEWER PUMP STATION FOR USE BY THE { JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Sansing to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lewis moved, seconded by Alderman Ray, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME. Alderman Sansing moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. 4 CITY OF JACKSONVILLE, ARKANSAS 1 REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. Alderman Sensing moved, seconded by Alderman Ray, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 996 THIS 15th DAY OF July 1993. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: UPDATE /COMMUNITY CENTER Mayor Swaim invited Mr. Thomas Fennell the architect for the Community Center to address the Council. Mr. Fennell related that he hoped bids will be ready by early August in order to start construction before winter. He further related that he felt after visiting many other community centers that the final design picked for the City of Jacksonville incorporates the best qualities of all. He said that the features planned for the community center best represent the size of the city and offers the best fitness community center for this area of the country. He related that plans are within budget, with alternates that can be deleted in order to assure the budget goal. He referred to the sketch plans explaining design and purpose to the Council. Discussion ensued as to the quantity of security need to police the building in the evening. Alderman Keaton requested more information on the hydraulic floor in regard to the swimming pool. Mr. Fennel related that this type of feature is designed for the elderly and the handicapped confined to a wheel chair. He further related that maintenance should not be a problem as design has proven to be effective with low maintenance. Discussion ensued as to the design of the hydraulic flooring. Mayor Swaim expressed thanks to Mr. Fennell for his presentation. 5 /5 0 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. SANITATION DEPARTMENT: ORDINANCE 997 ( #10 -93) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A CONVEYOR BELT FOR USE IN THE JACKSONVILLE RECYCLING CENTER; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim related that a grant of $ 5,116.00 has been awarded to the City of Jacksonville for the purchase of state approved equipment. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith moved, seconded by Alderman Lewis, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sensing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Sansing, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. I I 6 31 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. Alderman Ray moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 997 THIS 15th DAY OF July 1993. PLANNING COMMISSION: a. Final Plat /Tara Mount Subdivision b. Final Plat /Jenny Lynn Subdivision c. Final Plat /Rebsamen Medical Subdivision #1 I Mayor Swaim related that a Parks and Recreation Commission member requested information in regard to parks being constructed in subdivision as per ordinance or that funds be set aside to build a City Park. Mr. Bart Gray Jr. Planning Commission Chairman related that this magnitude of subdivided land has not been brought before the Council in almost five years, adding that the Planning Commission would be available to discuss it as an item of business if so desired. Mayor Swaim suggested that Park and Recreation Commissioners wishing to discuss the matter could attend the next regular Planning Commission Meeting to obtain more information concerning the rules and regulations. City Engineer Reel addressed the Council in regard to the afore mentioned Final Plats stating that they were approved by the Planning Commission with the stipulation that letters of acceptance from the Water and Sewer Department be forthcoming. Alderman Smith moved, seconded by Alderman Ray that the Final Plats of Tara Mount, Jenny Lynn and the Rebsamen Medical #1 Subdivisions be APPROVED with the prior stipulation of letter acceptance. 7 v CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. It was noted by Mayor Swaim that this would be an addition of twenty to twenty -five residential lots opened for new construction. It was also noted by City Engineer Reel that Stonewall Subdivision has set aside property for the purpose of common use which is maintained by the property owners association. At this time a MOTION CARRIED. Discussion ensued as to the direction and growth of the City with regard to helping Jackson Heights with inadequate water pressure and the development of subdivisions west in the City. GENERAL: a. PROPOSED REVISIONS TO CITY POLICY MANUAL: Michael Beeman Mayoral Aid presented Council with written copies of the changes to be made in the policy manual. He made mention that every employee will receive a copy instead of just the department heads. He related that one of the major changes is the Family and Medical Leave Act which goes into effect August 4, 1993. He further related the need for Council to vote on the changes by the next Regular City Council Meeting, August 5, 1993. b. UPDATE /RESOURCE OFFICER: Alderman Ray related the need to train the three resource officers hired by the Council. He requested that the officers receive training in a Topeka, Kansas school, which is recommended by Chief Tate. He further related the need to allocate $4,500.00 to train these officers with school beginning August 23, 1993. Alderman Ray moved, seconded by Alderman Fletcher to allocate $4,500.00 from the Contingency Fund for the training of three resource officers. Mayor Swaim highlighted the purpose and goals of the Resource Officer Program. At this time the MOTION CARRIED. c. UPDATE /COMMUNICATION EQUIPMENT: 1 8 -1.3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. Jim Maddox a representative from Motorola related that data received from the Fire and Police Departments has been collected and analyzed for the purpose of obtaining an estimated cost for the stand alone 800 MHZ Smartnet Trucking Radio System. He presented Council with a communications analysis in regard to the requirements of the City Departments, budgetary cost, system capabilities and special features, system integrity, and area coverage emphasizing the flexibility and expansion capability of the Smartnet System. Concerns for competitive bidding were expressed by Alderman Williamson. Mayor Swaim suggested that the Police and Fire Committee meet with their prospective Chiefs and bring additional information back to the Council adding that anyone wishing to tour the area and research the different types of systems. APPOINTMENTS: ANNOUNCEMENTS: Mayor Swaim announced Congressman Thornton will be at City Hall to meet with the general public during "Office Hours" of 9:00 a.m. to 11:00 a.m. Wednesday, August 11, 1993. DEVIATION IN AGENDA: Alderman Keaton requested any further information available in regard to alternate wear being provided for the uniformed employees who work much of the day outside. Mayor Swaim related that the department heads have not been notified of the desire by those employees to have "T- shirts" as an alternate uniform shirt during the hot weather season. Alderman Ray related that he had spoken with City employees working on Ray Road when they voiced to him they would like to have a cooler shirt for their outside work. Mayor Swaim related that he would have Liz Tuck, City Purchasing Agent, have a proposal ready for the next regular City Council Meeting. Public Works Coordinator Skip Spears related that colored "T- shirts were discussed last summer in regard to safety, not comfort. 9 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1993 7:00 P.M. - 8:35 P.M. Mayor Swaim requested that Mr. Spears talk with the different • department heads during the next Public Works Meeting and advise as to their recommendation. RESUME AGENDA: ADJOURNMENT Alderman Fletcher moved, seconded by Alderman Ray that the meeting adjourn at approximately 8 :35 p.m. Respectfully, J 1 o ul- Le nard MAY O R / City Clerk- Treasurer / 1 10