93 Jul 15 CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7 :00 P.M. - 8:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 15, 1993 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton and
Twitty answered ROLL CALL. PRESENT EIGHT (8), ABSENT TWO (2).
Alderman Knight and Wilson was absent. Aldermen Lewis and
Williamson arrived at 7:15 p.m. Mayor Swaim answered ROLL CALL
and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Asst.
Police Chief Larry Hibbs, Parks and Recreation Director Annabelle
Davis, CDBG Director Tony Ply, Planning Commission Chairman Bart
Gray Jr., Planning Commission Vice Chairman Art Brannen, Police
Officer J. J. Martin, Mrs. Judy Swaim, Community Center Architect
Thomas Ferrell, representatives from NAACP, representatives from
WAGE, other city employees, interested citizens and members of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 1, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of June 17, 1993 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
a. Fire Department Monthly Report /June
b. Animal Control Monthly Report /June
c. Recycling Quarterly Report /2nd Quarter
d. Municipal Court Monthly Report /June
e. Police Department Monthly Report /June
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
FIRE DEPARTMENT: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith that the monthly
report of the Jacksonville Fire Department for June 1993, be
APPROVED. Said report reflects an estimated fire loss of
$5,600.00. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher,
Keaton, and Twitty voted AYE. MOTION CARRIED.
ANIMAL CONTROL: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control report for the month of June 1993. Said
report reflects the following: CONTRIBUTIONS $ 45.00,
ADOPTION /FINES $ 441.50, SECURITY DEPOSITS $ 200.00, for a total of
$ 686.50. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher,
Keaton, and Twitty voted AYE. MOTION CARRIED.
RECYCLING DEPARTMENT: 2ND QUARTERLY REPORT 1993
Alderman Ray moved, seconded by Alderman Smith that the Quarterly
Recycling Report be APPROVED. Said report reflects the following
for the 2nd Quarter of 1993. Sale of Alum. cans, Plastic #1 and
#2, Paper (Newspaper, Computer, White, Mixed), Cardboard, and
Scrape Metal was $ 3,424.61. Total Lbs. collected 255,290. Ground
Yard Waste 6,496 cubic yards. 2,809 number of people through the
Recycling Center. ROLL CALL: Aldermen: Smith, Sansing, Ray,
Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED.
MUNICIPAL COURT: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith that the monthly
report for June 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending May 1993, 123.
Cases added in the Month of June 1993, 14, Probations completed,
Month ending June 30, 1993, 9, TOTAL CASED AS OF JUNE 30, 1993,
128, Number of Juveniles on Probation, 0. ROLL CALL: Aldermen:
Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE.
MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
POLICE DEPARTMENT: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following: COMPUTER COLLECTION
$57,978.69, MISCELLANEOUS PAYMENTS $722.90, REPORT COPIES $430.00
FOR A TOTAL OF $59,131.59 COLLECTED for the month of June. ROLL
CALL: Aldermen: Smith, Sansing, Lewis, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
DEVIATION IN AGENDA: WAGE Program update:
Mayor Swaim introduced Ms. Helen Moore a representative for the
WAGE Program.
Ms. Moore addressed the Council expressing thanks for the
opportunity to appear before them. She related that a need for
i this type of program exists in Jacksonville and that the need will
be successfully met because of the dedication from the citizens of
the community.
Mr. Orvil Thompson from the Pulaski County School District related
that from interviews Jolla Robinson, an Adult Education Teacher,
was selected as a representative for the WAGE program.
Mr. Robinson expressed his thanks for the support by the Council
and the community. He related that the curriculum will include
basic computers, basic english and math with classes starting the
first or middle of August. He further related that he anticipated
the opportunity to work within a community support environment
project.
Mayor Swaim expressed thanks to those involved with the WAGE
program.
RESUME AGENDA:
SEWER DEPARTMENT: ORDINANCE 996 ( #9 -93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A WET WELL MOUNTED SEWER PUMP STATION FOR USE BY THE
{ JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Lewis moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to
further suspend the rules and place the Ordinance on THIRD AND
FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
1 REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
Alderman Sensing moved, seconded by Alderman Ray, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 996 THIS 15th DAY OF
July 1993.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: UPDATE /COMMUNITY CENTER
Mayor Swaim invited Mr. Thomas Fennell the architect for the
Community Center to address the Council.
Mr. Fennell related that he hoped bids will be ready by early
August in order to start construction before winter. He further
related that he felt after visiting many other community centers
that the final design picked for the City of Jacksonville
incorporates the best qualities of all. He said that the features
planned for the community center best represent the size of the
city and offers the best fitness community center for this area of
the country.
He related that plans are within budget, with alternates that can
be deleted in order to assure the budget goal. He referred to the
sketch plans explaining design and purpose to the Council.
Discussion ensued as to the quantity of security need to police the
building in the evening.
Alderman Keaton requested more information on the hydraulic floor
in regard to the swimming pool.
Mr. Fennel related that this type of feature is designed for the
elderly and the handicapped confined to a wheel chair. He further
related that maintenance should not be a problem as design has
proven to be effective with low maintenance.
Discussion ensued as to the design of the hydraulic flooring.
Mayor Swaim expressed thanks to Mr. Fennell for his presentation.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
SANITATION DEPARTMENT: ORDINANCE 997 ( #10 -93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A CONVEYOR BELT FOR USE IN THE JACKSONVILLE RECYCLING
CENTER; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that a grant of $ 5,116.00 has been awarded to
the City of Jacksonville for the purchase of state approved
equipment.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Smith moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sensing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Sansing, to
further suspend the rules and place
the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. Whereupon, City Attorney
Bamburg read the Ordinance for the THIRD AND FINAL TIME.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
Alderman Ray moved, seconded by Alderman Smith, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 997 THIS 15th DAY OF
July 1993.
PLANNING COMMISSION: a. Final Plat /Tara Mount Subdivision
b. Final Plat /Jenny Lynn Subdivision
c. Final Plat /Rebsamen Medical Subdivision #1
I Mayor Swaim related that a Parks and Recreation Commission member
requested information in regard to parks being constructed in
subdivision as per ordinance or that funds be set aside to build a
City Park.
Mr. Bart Gray Jr. Planning Commission Chairman related that this
magnitude of subdivided land has not been brought before the
Council in almost five years, adding that the Planning Commission
would be available to discuss it as an item of business if so
desired.
Mayor Swaim suggested that Park and Recreation Commissioners
wishing to discuss the matter could attend the next regular
Planning Commission Meeting to obtain more information concerning
the rules and regulations.
City Engineer Reel addressed the Council in regard to the afore
mentioned Final Plats stating that they were approved by the
Planning Commission with the stipulation that letters of acceptance
from the Water and Sewer Department be forthcoming.
Alderman Smith moved, seconded by Alderman Ray that the Final Plats
of Tara Mount, Jenny Lynn and the Rebsamen Medical #1 Subdivisions
be APPROVED with the prior stipulation of letter acceptance.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
It was noted by Mayor Swaim that this would be an addition of
twenty to twenty -five residential lots opened for new construction.
It was also noted by City Engineer Reel that Stonewall Subdivision
has set aside property for the purpose of common use which is
maintained by the property owners association.
At this time a MOTION CARRIED.
Discussion ensued as to the direction and growth of the City
with regard to helping Jackson Heights with inadequate water
pressure and the development of subdivisions west in the City.
GENERAL: a. PROPOSED REVISIONS TO CITY POLICY MANUAL:
Michael Beeman Mayoral Aid presented Council with written copies of
the changes to be made in the policy manual. He made mention that
every employee will receive a copy instead of just the department
heads.
He related that one of the major changes is the Family and Medical
Leave Act which goes into effect August 4, 1993. He further
related the need for Council to vote on the changes by the next
Regular City Council Meeting, August 5, 1993.
b. UPDATE /RESOURCE OFFICER:
Alderman Ray related the need to train the three resource officers
hired by the Council. He requested that the officers receive
training in a Topeka, Kansas school, which is recommended by Chief
Tate. He further related the need to allocate $4,500.00 to train
these officers with school beginning August 23, 1993.
Alderman Ray moved, seconded by Alderman Fletcher to allocate
$4,500.00 from the Contingency Fund for the training of three
resource officers.
Mayor Swaim highlighted the purpose and goals of the Resource
Officer Program.
At this time the MOTION CARRIED.
c. UPDATE /COMMUNICATION EQUIPMENT:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
Jim Maddox a representative from Motorola related that data
received from the Fire and Police Departments has been collected
and analyzed for the purpose of obtaining an estimated cost for the
stand alone 800 MHZ Smartnet Trucking Radio System.
He presented Council with a communications analysis in regard to
the requirements of the City Departments, budgetary cost, system
capabilities and special features, system integrity, and area
coverage emphasizing the flexibility and expansion capability of
the Smartnet System.
Concerns for competitive bidding were expressed by Alderman
Williamson.
Mayor Swaim suggested that the Police and Fire Committee meet with
their prospective Chiefs and bring additional information back to
the Council adding that anyone wishing to tour the area and
research the different types of systems.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced Congressman Thornton will be
at City Hall to meet with the general public during "Office Hours"
of 9:00 a.m. to 11:00 a.m. Wednesday, August 11, 1993.
DEVIATION IN AGENDA:
Alderman Keaton requested any further information available in
regard to alternate wear being provided for the uniformed employees
who work much of the day outside.
Mayor Swaim related that the department heads have not been
notified of the desire by those employees to have "T- shirts" as an
alternate uniform shirt during the hot weather season.
Alderman Ray related that he had spoken with City employees working
on Ray Road when they voiced to him they would like to have a
cooler shirt for their outside work.
Mayor Swaim related that he would have Liz Tuck, City Purchasing
Agent, have a proposal ready for the next regular City Council
Meeting.
Public Works Coordinator Skip Spears related that colored "T- shirts
were discussed last summer in regard to safety, not comfort.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. - 8:35 P.M.
Mayor Swaim requested that Mr. Spears talk with the different
• department heads during the next Public Works Meeting and advise as
to their recommendation.
RESUME AGENDA:
ADJOURNMENT
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 8 :35 p.m.
Respectfully, J 1
o
ul- Le nard MAY O R /
City Clerk- Treasurer /
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