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93 Jul 01 /3 CITY OF JACKSONVILLE, ARKANSAS I REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 1, 1993 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT NINE (9), ABSENT ONE (1). Alderman Fletcher was absent. Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Fire Chief Rick Ezell, Police Chief Don Tate, Asst. Police Chief Larry Hibbs, other city employees, interested citizens and members of the press. I PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 17, 1993 for study and action at the next Regular City Council Meeting. APPROVAL AND /OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of June 3, 1993 be APPROVED. CONSENT AGENDA: a. Municipal Court Monthly Report /May b. Police Department Monthly Report /May MUNICIPAL COURT: MAY 1993 Alderman Wilson moved, seconded by Alderman Sansing that the monthly report for May 1993 from Probation Officer Mike Mahone be APPROVED. Said report reflects cases month ending April 1993, 123. Cases added in the Month of May 1993, 5, Probations completed, Month ending May 31, 1993, 5, TOTAL CASED AS OF MAY 31, 1993, 123, Number of Juveniles on Probation, 0. ROLL CALL: Aldermen Knight, Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. , i 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. POLICE DEPARTMENT: MAY 1993 Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report of the Jacksonville Police Department be APPROVED. Said report revealed the following: COMPUTER COLLECTION $56,533.49, MISCELLANEOUS PAYMENTS $3,019.34, REPORT COPIES $492.70 FOR A TOTAL OF $60,045.53 COLLECTED for the month of May. ROLL CALL: Aldermen: Knight Smith, Sansing, Lewis, Ray, Wilson, Williamson, Beaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Request to Accept Bid for ALS Ambulance Service. Mayor Swaim related that the City has maintained a long running contract with the Pafford Ambulance Service. He said that he and the Purchasing Agent recommend that the bid of Pafford Medical Transportation be accepted, noting that the transfer charge is $298.00 as opposed to the MEMS bid of $283.00 but that the emergency response is $298.00 and the MEMS bid is $384.00. He voiced that there is past experience with Pafford to take into consideration, that the fifty cent difference per mile with regard to transfers evens out. Alderman Smith moved, seconded by Alderman Knight that the ALS bid of Pafford Medical Transportation for back -up support and transfer service for the City of Jacksonville be accepted. MOTION CARRIED. (BID SHEET INFORMATION / EXHIBIT A OF THESE MINUTES) POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: PRESENTATION: REF: COMMUNITY CENTER Mayor Swaim related that the presentation would be given at the next Regular City Council Meeting. SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. RESOLUTION 462 ( #4 -93) Ref: Library Millage Mayor Swaim recognized Alderman Wilson, sponsor of the item. A RESOLUTION EXPRESSING SUPPORT FOR ARKANSAS' LIBRARY MILLAGE CAMPAIGN: AND, FOR OTHER PURPOSES. 2 ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. Alderman Wilson pointed out that the election of July 27, 1993 will include an increase of 6 /10ths of a mill for the people of Jacksonville with regard to operation of the public library. He said that he felt the Council owed it to the citizens of the City of Jacksonville to encourage them to vote for the millage increase. Alderman Knight moved, seconded by Alderman Ray that Resolution 462 ( #4 -93) be read. MOTION CARRIED. Whereupon, City Attorney Robert Hamburg read the Resolution in its entirety. Alderman Ray moved, seconded by Alderman Sansing that Resolution 462 be APPROVED. MOTION CARRIED. b. PROPOSAL FOR CAB SERVICE Mayor Swaim brought to the attention of the Council that a committee previously formed to study cab service for the City of Jacksonville has not to date brought a recommendation before the Council and requested that he be given the liberty to contact Mr. John Hall and discuss cab service through his company, "Black & White Cab Service ", for the city. He said that he felt three to five cars will be needed to provide adequate service. The general consensus of the Council was positive and that the Mayor should bring a recommendation before the City Council at their next regular meeting. DEVIATION IN AGENDA: d. HEALTH INSURANCE I i Mayor Swaim pointed out that his recommendation, upon review of the six month update regarding health insurance, is that the City absorb the $9.45 increase in single coverage and the $17.25 family coverage with funding from the Contingency Fund for the remainder of the year. He said that the rate increase is considerably less than ten percent in a time period. He pointed out that the following are added benefits which will be effective January 1, 1994: (1) the medical and dental deductible can be combined (2) vision care would be added (3) dental care would be included in the medical coverage with allowance to file with another company for additional dental expenses (4) waiving of $250.00 deductible if hospitals and doctors listed with the coverage are used. Mayor Swaim voiced that increased insurance coverage would be given consideration during budgeting for 1994 adding that other coverage may need to be looked at. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. Alderman Wilson requested a description of the changes be provided each Alderman by the Mayor's office. Alderman Knight moved, seconded by Alderman Lewis that the City of Jacksonville absorb the increase involved in Health Insurance Coverage for the employees of the City of Jacksonville for the remainder of the year. MOTION CARRIED. Mayor Swaim voiced that additional employees will alter the amount of the cost of the coverage, that it appears the amount will be approximately $14,000.00 but that a definite amount cannot be quoted at this time. RESUME AGENDA: c: COMMUNICATION SYSTEM Chief Tate introduced Mr. Jim Maddox and Mr. Clay representatives of Motorola. Following are the points given by the Mr. Maddox. 1. The system used by Little Rock is the Smart Net Trunk Radio System, which allows each agency to have talk groups providing the appearance of having their own radio system. 2. The system has many options and enhancement features such as enabling fire and police emergency channel priority, digital voice protection and contains wide area coverage. 3. Provides communication outside the city to other emergency agencies in cases such as a disaster along with a feature which allows you to program talk groups suited for different situations. 4. Provides identification for keyed unit radios, helping to eliminate abuse of the system with the ability to "put individual units to sleep" in case of theft. 5. Security features which protect the system from being disabled. 6. System expansion without the purchase of additonal repeaters such as you would have with a stand alone system. 7. The FCC has begun a program called pre- farming or narrow bands channels which limits the amount of power a city can have. Alderman Knight questioned the total cost of the system and type of payment plan. 4 /7 ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. Mr. Maddox related that Little Rock has offered municipalities part ownership in the existing system, cost excluding mobiles and portable is approximately two hundred and seventy -five thousand dollars (275,000.00). He further related that Little Rock would entertain installing a third site in the northern part of the county, if the two sites available does not adequately meet the needs of the City. He added that cost would be involved as the City of Jacksonville would be part owner of the third site. As a result of all unknowns he related that he could not quote an add -on cost. He stated that with additional information on coverage and features available he could project a firm cost in a few days in regard to the stand alone system. In response to a question from Alderman Wilson, Mr. Maddox related that if a situation warranted the Fire Chief and Police Chief could share a common talk group by switching to one another's channel or to create an administrative channel, assigning channel priorities ' in regard to the different circumstances which might arise. Mr. Maddox explained the hardware and software involved with the computer driven system adding that it is IBM compatible. Alderman Knight raised the question of compatibility with the Little Rock Air Force Base system. Chief Ezell addressed the council, relating that he received a letter from the Fire Chief at the Little Rock Air Force Base regarding permission to access the City of Jacksonville frequency for the benefit of mutual aid, the attempt was unsuccessful. He further related that the only weakness observed in the incident command system at the scene is communications, he said the need to be able to communicate back and forth within the "hot zone" of an incident is the life blood of the incident command system. Mr. Maddox related that with the new system communications could be made possible with the Little Rock Air Force Base. In response to a question from Alderman Keaton, Mr. Maddox related that there are no planned changes by the FCC for the eight hundred and above trunking systems adding that the life of the system depends on maintenance and use. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. Mayor Swaim related that even with the purchase of the eight hundred system the city would still need the antenna power capabilities to reach outside the city to other areas. Mr. Maddox related that once the stand alone eight hundred system was in place Jacksonville and Little Rock could communicate through an operation called channel switch. Chief Tate related that the advantage to joining the Little Rock system was that the hardware and sofeware was already in place, leaving the purchase of hand held radios while the disadvantage to the same would be having only a small percentage of ownership in the system. He related that it is broken down by population which would be approximately 8.3% ownership for the City of Jacksonville. Chief Tate expressed concern for any future policy changes in regard to highest percentages having the power to make the decisions for all who share in the system. Discussion ensued as to the total cost and options for payment. DEVIATION IN AGENDA: UPDATE: MOBILE COMMAND POST Chief Ezell related that he has been able to find used motor homes in the price range from ten to fifteen thousand dollars which would adequately serve the purpose of a mobile command post. RESUME AGENDA: COMMUNICATION SYSTEM Mayor Swaim related that in regard to the amount of monies involved and the conservative nature of the Council, all options will require careful consideration before a decision with regard to the best interest of the City. At Mayor Swaim's request Mr. Maddox addressed the Council in regard to the requirements of the system. Mr. Maddox related that the FCC requirements for loading are 80 units per box, a five channel system would require five repeaters, which is 400 units to have loading. The loading can be done on a five year slow growth plan. 6 s CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. He further related to Council that if at the end of the five year slow growth plan all repeaters were not utilized with radios the FCC could take the frequency if it were needed by another city. Discussion ensued as to the feasibility of sharing a five channel system with the City of Sherwood and the question of who would hold priority. Mayor Swaim asked for a cost proposal for the stand alone system. Alderman Wilson requested that the equipment that would not be needed in regard to the Little Rock System be pointed out for comparison. Mr. Maddox related cities who shared a system seemed to feel they would have been more satisfied with the stand alone system. DEVIATION IN AGENDA: SALE OF PROPERTY /HOSPITAL COMMISSION Alderman Knight moved, seconded by Alderman Smith to suspend the 111 rules and place an item of business, the sale of property by the Hospital Commission, on the agenda. Mayor Swaim related the item is the sale of property by Rebsamen Medical Hospital to doctor groups. MOTION CARRIED. City Attorney Bamburg related that the Hospital is developing two medical subdivisions for offices of a medical nature. He further related that the first property is located along John Harden Drive and consist of six lots, the second subdivision is the property at the corner of Marshall and Braden; He stated that a minimum bid of seventy thousand four hundred dollars was received from Dr. Keith Dixon of Little Rock, on lot six in subdivision one. The second minimum bid of one hundred twenty -seven thousand came from the Pulaski Women's clinic on the corner lot of Braden and Marshall. All bid specifications were handled properly and submitted in a timely manner. Alderman Knight moved, seconded by Alderman Smith to ACCEPT $70,400.00 bid price for the sale of Lot 6 in Rebsamen Medical Subdivision #1 and $127,000.00 bid price for the sale of Unit 1 in Rebsamen Medical Subdivision #2. MOTION CARRIED. APPOINTMENTS: 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. ANNOUNCEMENTS: Mayor Swaim announced that Congressman Thornton will be at City Hall August 11, 1993 to talk with the general public during "Office Hours ". He pointed out that an additional $5,000.00 grant and $750.00 in matching funds was received to aid in the recycling program. He mentioned a brochure presented to the Council and related to recycling and noted that it was produced with grant money. It was pointed out by Mr. Spears that once the truck to pick up the recycling bins is in operation that the present area will be serviced for a thirty day period and then neighborhoods will be added as money is available to buy the bins. He pointed out that Sunnyside would have service right after Labor Day through the efforts of the county with grant money. He said that the county efforts are targeted for nine months to a year after which the city will assume responsibility for the pick -up. Mayor Swaim noted that there is the possibility of added employees as he pointed out the cost of the recycling efforts and the amount now being charged in the city and surrounding cities for curb -side pick -up. He pointed out that Mr. Beeman has had an article, about the recycling program in the City of Jacksonville, published in the Public Works Magazine. Mayor Swaim updated the Council with regard to drainage projects. City Attorney voiced that efforts are still under way to relocate Ms. Dorothy Head through CDBG funding. He related that he has requested a hearing of the Court with regard to her situation. Mayor Swaim updated the Council with regard to County Jail. He pointed out that the improvement and widening of Hwy 161 may go to bid this year, adding that right of way purchase could hinder early completion of the project. City Engineer Reel related that replacement of box culverts on West Main will begin July 12 and probably be completed by July 17, 1993. 8 ot/ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1993 7:00 P.M. - 8:40 P.M. ADJOURNMENT Alderman Larry Wilson moved, seconded by Alderman Reedie Ray that the meeting adjourn at approximately 8:40 p.m. Respectfully, -----1-7--.318-6611.4 /� °5 L -�T -tc Lul M. Leon MAYOR City Clerk- Treasurer 1 1 9 • • 1 - -1 ti m ' c < D 0 0 N D z B 4§ �� g P. ° 0. A V N N F N f N A r _ 2 . m i1 O C • r v • d rt n ri s n A N r G 4, __, n • N a oo ww o 4 � . oo$ z • °a S I Rv O \ C r i �; v to 37. t iNill n aw o y O z a 6 00 0 0o y • I I I v 3z � m n 3. 1 13 z --I o \ > v t`el CI c z a o C I rl t9 O N m 1 1 O C • I • • • •