93 Jul 01 /3
CITY OF JACKSONVILLE, ARKANSAS
I REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 1, 1993 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. PRESENT NINE
(9), ABSENT ONE (1). Alderman Fletcher was absent. Mayor Swaim
answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Fire Chief Rick Ezell,
Police Chief Don Tate, Asst. Police Chief Larry Hibbs, other city
employees, interested citizens and members of the press.
I PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 17, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of June 3, 1993 be APPROVED.
CONSENT AGENDA:
a. Municipal Court Monthly Report /May
b. Police Department Monthly Report /May
MUNICIPAL COURT: MAY 1993
Alderman Wilson moved, seconded by Alderman Sansing that the
monthly report for May 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending April 1993, 123.
Cases added in the Month of May 1993, 5, Probations completed,
Month ending May 31, 1993, 5, TOTAL CASED AS OF MAY 31, 1993, 123,
Number of Juveniles on Probation, 0. ROLL CALL: Aldermen Knight,
Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
NAY 0. MOTION CARRIED.
, i
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
POLICE DEPARTMENT: MAY 1993
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department be
APPROVED. Said report revealed the following: COMPUTER COLLECTION
$56,533.49, MISCELLANEOUS PAYMENTS $3,019.34, REPORT COPIES $492.70
FOR A TOTAL OF $60,045.53 COLLECTED for the month of May. ROLL
CALL: Aldermen: Knight Smith, Sansing, Lewis, Ray, Wilson,
Williamson, Beaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid for ALS Ambulance Service.
Mayor Swaim related that the City has maintained a long running
contract with the Pafford Ambulance Service. He said that he and
the Purchasing Agent recommend that the bid of Pafford Medical
Transportation be accepted, noting that the transfer charge is
$298.00 as opposed to the MEMS bid of $283.00 but that the
emergency response is $298.00 and the MEMS bid is $384.00.
He voiced that there is past experience with Pafford to take into
consideration, that the fifty cent difference per mile with regard
to transfers evens out.
Alderman Smith moved, seconded by Alderman Knight that the ALS bid
of Pafford Medical Transportation for back -up support and transfer
service for the City of Jacksonville be accepted. MOTION CARRIED.
(BID SHEET INFORMATION / EXHIBIT A OF THESE MINUTES)
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: PRESENTATION: REF: COMMUNITY CENTER
Mayor Swaim related that the presentation would be given at the
next Regular City Council Meeting.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 462 ( #4 -93) Ref: Library Millage
Mayor Swaim recognized Alderman Wilson, sponsor of the item.
A RESOLUTION EXPRESSING SUPPORT FOR ARKANSAS' LIBRARY MILLAGE
CAMPAIGN: AND, FOR OTHER PURPOSES.
2
' CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
Alderman Wilson pointed out that the election of July 27, 1993 will
include an increase of 6 /10ths of a mill for the people of
Jacksonville with regard to operation of the public library. He
said that he felt the Council owed it to the citizens of the City
of Jacksonville to encourage them to vote for the millage increase.
Alderman Knight moved, seconded by Alderman Ray that Resolution 462
( #4 -93) be read. MOTION CARRIED. Whereupon, City Attorney Robert
Hamburg read the Resolution in its entirety.
Alderman Ray moved, seconded by Alderman Sansing that Resolution
462 be APPROVED. MOTION CARRIED.
b. PROPOSAL FOR CAB SERVICE
Mayor Swaim brought to the attention of the Council that a
committee previously formed to study cab service for the City of
Jacksonville has not to date brought a recommendation before the
Council and requested that he be given the liberty to contact Mr.
John Hall and discuss cab service through his company, "Black &
White Cab Service ", for the city. He said that he felt three to
five cars will be needed to provide adequate service.
The general consensus of the Council was positive and that the
Mayor should bring a recommendation before the City Council at
their next regular meeting.
DEVIATION IN AGENDA: d. HEALTH INSURANCE
I i
Mayor Swaim pointed out that his recommendation, upon review of the
six month update regarding health insurance, is that the City
absorb the $9.45 increase in single coverage and the $17.25 family
coverage with funding from the Contingency Fund for the remainder
of the year. He said that the rate increase is considerably less
than ten percent in a time period. He pointed out that the
following are added benefits which will be effective January 1,
1994: (1) the medical and dental deductible can be combined
(2) vision care would be added (3) dental care would be included
in the medical coverage with allowance to file with another company
for additional dental expenses (4) waiving of $250.00 deductible
if hospitals and doctors listed with the coverage are used.
Mayor Swaim voiced that increased insurance coverage would be given
consideration during budgeting for 1994 adding that other coverage
may need to be looked at.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
Alderman Wilson requested a description of the changes be provided
each Alderman by the Mayor's office.
Alderman Knight moved, seconded by Alderman Lewis that the City of
Jacksonville absorb the increase involved in Health Insurance
Coverage for the employees of the City of Jacksonville for the
remainder of the year. MOTION CARRIED.
Mayor Swaim voiced that additional employees will alter the amount
of the cost of the coverage, that it appears the amount will be
approximately $14,000.00 but that a definite amount cannot be
quoted at this time.
RESUME AGENDA: c: COMMUNICATION SYSTEM
Chief Tate introduced Mr. Jim Maddox and Mr. Clay representatives
of Motorola.
Following are the points given by the Mr. Maddox.
1. The system used by Little Rock is the Smart Net Trunk Radio
System, which allows each agency to have talk groups providing the
appearance of having their own radio system.
2. The system has many options and enhancement features such as
enabling fire and police emergency channel priority, digital voice
protection and contains wide area coverage.
3. Provides communication outside the city to other emergency
agencies in cases such as a disaster along with a feature which
allows you to program talk groups suited for different situations.
4. Provides identification for keyed unit radios, helping to
eliminate abuse of the system with the ability to "put individual
units to sleep" in case of theft.
5. Security features which protect the system from being disabled.
6. System expansion without the purchase of additonal repeaters
such as you would have with a stand alone system.
7. The FCC has begun a program called pre- farming or narrow bands
channels which limits the amount of power a city can have.
Alderman Knight questioned the total cost of the system and type of
payment plan.
4
/7
' CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
Mr. Maddox related that Little Rock has offered municipalities part
ownership in the existing system, cost excluding mobiles and
portable is approximately two hundred and seventy -five thousand
dollars (275,000.00).
He further related that Little Rock would entertain installing a
third site in the northern part of the county, if the two sites
available does not adequately meet the needs of the City. He added
that cost would be involved as the City of Jacksonville would be
part owner of the third site. As a result of all unknowns he
related that he could not quote an add -on cost.
He stated that with additional information on coverage and features
available he could project a firm cost in a few days in regard to
the stand alone system.
In response to a question from Alderman Wilson, Mr. Maddox related
that if a situation warranted the Fire Chief and Police Chief could
share a common talk group by switching to one another's channel or
to create an administrative channel, assigning channel priorities
' in regard to the different circumstances which might arise.
Mr. Maddox explained the hardware and software involved with the
computer driven system adding that it is IBM compatible.
Alderman Knight raised the question of compatibility with the
Little Rock Air Force Base system.
Chief Ezell addressed the council, relating that he received a
letter from the Fire Chief at the Little Rock Air Force Base
regarding permission to access the City of Jacksonville frequency
for the benefit of mutual aid, the attempt was unsuccessful.
He further related that the only weakness observed in the incident
command system at the scene is communications, he said the need to
be able to communicate back and forth within the "hot zone" of an
incident is the life blood of the incident command system.
Mr. Maddox related that with the new system communications could be
made possible with the Little Rock Air Force Base.
In response to a question from Alderman Keaton, Mr. Maddox related
that there are no planned changes by the FCC for the eight hundred
and above trunking systems adding that the life of the system
depends on maintenance and use.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
Mayor Swaim related that even with the purchase of the eight
hundred system the city would still need the antenna power
capabilities to reach outside the city to other areas.
Mr. Maddox related that once the stand alone eight hundred system
was in place Jacksonville and Little Rock could communicate through
an operation called channel switch.
Chief Tate related that the advantage to joining the Little Rock
system was that the hardware and sofeware was already in place,
leaving the purchase of hand held radios while the disadvantage to
the same would be having only a small percentage of ownership in
the system. He related that it is broken down by population which
would be approximately 8.3% ownership for the City of Jacksonville.
Chief Tate expressed concern for any future policy changes in
regard to highest percentages having the power to make the
decisions for all who share in the system.
Discussion ensued as to the total cost and options for payment.
DEVIATION IN AGENDA:
UPDATE: MOBILE COMMAND POST
Chief Ezell related that he has been able to find used motor homes
in the price range from ten to fifteen thousand dollars which would
adequately serve the purpose of a mobile command post.
RESUME AGENDA:
COMMUNICATION SYSTEM
Mayor Swaim related that in regard to the amount of monies involved
and the conservative nature of the Council, all options will
require careful consideration before a decision with regard to the
best interest of the City.
At Mayor Swaim's request Mr. Maddox addressed the Council in regard
to the requirements of the system.
Mr. Maddox related that the FCC requirements for loading are 80
units per box, a five channel system would require five repeaters,
which is 400 units to have loading. The loading can be done on a
five year slow growth plan.
6
s
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
He further related to Council that if at the end of the five year
slow growth plan all repeaters were not utilized with radios the
FCC could take the frequency if it were needed by another city.
Discussion ensued as to the feasibility of sharing a five channel
system with the City of Sherwood and the question of who would hold
priority.
Mayor Swaim asked for a cost proposal for the stand alone system.
Alderman Wilson requested that the equipment that would not be
needed in regard to the Little Rock System be pointed out for
comparison.
Mr. Maddox related cities who shared a system seemed to feel they
would have been more satisfied with the stand alone system.
DEVIATION IN AGENDA: SALE OF PROPERTY /HOSPITAL COMMISSION
Alderman Knight moved, seconded by Alderman Smith to suspend the
111 rules and place an item of business, the sale of property by the
Hospital Commission, on the agenda.
Mayor Swaim related the item is the sale of property by Rebsamen
Medical Hospital to doctor groups.
MOTION CARRIED.
City Attorney Bamburg related that the Hospital is developing two
medical subdivisions for offices of a medical nature. He further
related that the first property is located along John Harden Drive
and consist of six lots, the second subdivision is the property at
the corner of Marshall and Braden; He stated that a minimum bid of
seventy thousand four hundred dollars was received from Dr. Keith
Dixon of Little Rock, on lot six in subdivision one. The second
minimum bid of one hundred twenty -seven thousand came from the
Pulaski Women's clinic on the corner lot of Braden and Marshall.
All bid specifications were handled properly and submitted in a
timely manner.
Alderman Knight moved, seconded by Alderman Smith to ACCEPT
$70,400.00 bid price for the sale of Lot 6 in Rebsamen Medical
Subdivision #1 and $127,000.00 bid price for the sale of Unit 1 in
Rebsamen Medical Subdivision #2. MOTION CARRIED.
APPOINTMENTS:
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
ANNOUNCEMENTS:
Mayor Swaim announced that Congressman Thornton will be at City
Hall August 11, 1993 to talk with the general public during "Office
Hours ".
He pointed out that an additional $5,000.00 grant and $750.00 in
matching funds was received to aid in the recycling program. He
mentioned a brochure presented to the Council and related to
recycling and noted that it was produced with grant money.
It was pointed out by Mr. Spears that once the truck to pick up the
recycling bins is in operation that the present area will be
serviced for a thirty day period and then neighborhoods will be
added as money is available to buy the bins.
He pointed out that Sunnyside would have service right after Labor
Day through the efforts of the county with grant money. He said
that the county efforts are targeted for nine months to a year
after which the city will assume responsibility for the pick -up.
Mayor Swaim noted that there is the possibility of added employees
as he pointed out the cost of the recycling efforts and the amount
now being charged in the city and surrounding cities for curb -side
pick -up.
He pointed out that Mr. Beeman has had an article, about the
recycling program in the City of Jacksonville, published in the
Public Works Magazine.
Mayor Swaim updated the Council with regard to drainage projects.
City Attorney voiced that efforts are still under way to relocate
Ms. Dorothy Head through CDBG funding.
He related that he has requested a hearing of the Court with regard
to her situation.
Mayor Swaim updated the Council with regard to County Jail.
He pointed out that the improvement and widening of Hwy 161 may go
to bid this year, adding that right of way purchase could hinder
early completion of the project.
City Engineer Reel related that replacement of box culverts on West
Main will begin July 12 and probably be completed by July 17, 1993.
8
ot/
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. - 8:40 P.M.
ADJOURNMENT
Alderman Larry Wilson moved, seconded by Alderman Reedie Ray that
the meeting adjourn at approximately 8:40 p.m.
Respectfully,
-----1-7--.318-6611.4
/� °5 L -�T -tc
Lul M. Leon MAYOR
City Clerk- Treasurer
1
1
9
•
•
1
- -1 ti
m '
c <
D 0
0
N D
z
B 4§
��
g P. °
0. A V N
N F N f N A r _
2
. m i1 O C •
r v
•
d rt n
ri s n
A N r
G 4, __,
n • N a
oo ww o 4 �
. oo$ z
• °a S
I Rv
O \ C r
i �; v to 37.
t iNill
n aw o y
O z a 6
00 0 0o y
•
I I I v
3z � m
n
3.
1 13
z
--I o
\ > v
t`el CI c z
a o
C I rl t9
O
N m
1
1 O
C
•
I
•
•
•
•