93 May 20 )g3
i CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. - 7:40 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 20, 1993 at the regular meeting place of the
Council. Alderman Ray delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. PRESENT NINE
(9), ABSENT TWO (1). Alderman Fletcher arrived at approximately
7:10 p.m. Mayor Swaim also answered ROLL CALL and declared a
quorum.
Others present for the meeting: City Attorney Robert E. Hamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, CDBG
Director Tony Ply, Fire Chief Rick Ezell, Board of Adjustment
Chairman and Vice President of the Planning Commission Art Brannen,
Intern from ASU Betty Anderson, Mrs. Judy Swaim, other city
i employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 6, 1993 for study and action at the next Regular
City Council Meeting.
At this time City Clerk Lu Leonard noted an addendum to the minutes
of May 6, 1993, which will be presented at the next Regular City
Council Meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Smith that the minutes
of the April 15, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly Report /May,
1993 b. CDBG Regular Monthly Report /May, 1993 c. POLICE
DEPARTMENT Regular Monthly Report /May, 1993.
FIRE DEPARTMENT: MAY 1993
Alderman Smith moved, seconded by Alderman Wilson that the Monthly
Report of the Jacksonville Fire Department for May, 1993 be
APPROVED. Said report reflects an estimated fire loss of
$234,400.00. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. - 7:40 P.M.
CDBG: MAY 1992
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for May: Informational Meetings 1, King
Street Acquisition deeds files 1, mortgage release filed 1, REHAB:
Letters 3, Write -ups 3, Interim Inspections 18, Project Close -outs
2, Bid Openings 3, HOME Projects submitted 2, HOME Project ready
for review 1, PUBLIC WORKS: Advertisement 1, Proposals 2, Pre -
construction conference 1, Interim Inspections 6, Meetings 2, NAHRO
Conference 1. ROLL CALL: Aldermen: Knight, Smith, Sansing,
Ray, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: MAY 1993
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following: COMPUTER COLLECTION
$55,715.83, MISCELLANEOUS PAYMENTS $2,049.01, REPORT COPIES $514.50
FOR A TOTAL OF $58,279.34 COLLECTED for the month of May. ROLL
CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Discussion Oakhurst Bid
Mayor Swaim related that the two year design phase of this drainage
project completed by City Engineer Reel consisted of the area at
the end of Oakhurst street crossing Borth Jeff Davis going in
behind Oakhurst and running beside Rebsamen Hospital and finally
draining into the Rocky Branch Creek. He further related that due
to the complexity of the project, no bids were received after
advertisement adding that the project has been re- advertised with
a broader scope including "Trade Magazines ", working with the Small
Business Administration and other entities who might be helpful in
locating contractors.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7 :00 P.M. - 7:40 P.M.
Mayor Swaim related that the flow of water makes a 90 degree turn
at the end of Oakhurst Street, adding that a box may be designed to
go underneath the Street to catch the water and bring it
underground into the ditch that runs behind the houses. He further
related that the street itself becomes a drainage ditch when it
rains heavily.
Mayor Swaim stated that other smaller drainage projects were in the
works with funding from Street Drainage.
Drainage on Stone Street and Railroad Overpass
Discussion ensued as to the re- bidding of the drainage project by
Stone Street and underneath the railroad overpass, since only one
bid was received.
City Engineer Reel related the possibility of negotiating the price
with the contractor for the Stone Street area and phasing the
remander of the project with consideration given to priority
ditches.
City Engineer Reel related that the Highway Department has agreed
to fix the drainage that has been plugged underneath the railroad
overpass and that at the request of the city will wait until school
is dismissed for the summer, so as not to cause a conflict with the
children leaving school each afternoon. He further related that
these efforts will be coordinated with the city.
PARKS AND RECREATION DEPARTMENT:
SANITATION:
PLANNING COMMISSION: a. ORDINANCE 992 (#5 -93)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS, (GENERAL LOCATION: PROPERTY ON NORTHEASTERN BETWEEN
SAINT STEPHEN'S EPISCOPAL CHURCH AND FO%WOOD DRIVE); AMENDING
ORDINANCE NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS;
AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Keaton that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. 0 negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by Robert
Bamberg.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
0 2O. 1993
7:00
7:00 P.M. - 7:40 P.M.
Alderman Keaton moved, seconded by Alderman Ray, to suspend the
rules and dispense with the reading of Ordinance 992 in its
entirety.
Mayor Swaim related that the property in question is located from
Foxwood Drive to Stephens Church facing Northeastern.
In response to a question posed by Alderman Smith, City Engineer
Reel related that the proposed property was zoned C -3 when it was
annexed into the city, adding that the property directly behind it
is zoned C -1.
ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson that Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received (9) affirmative votes. (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative
votes. (0) negative votes. MOTION CARRIED. Whereupon, Robert
Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes. (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 992 THIS 20TH DAY OF
MAY, 1993.
4 1
Ig
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7 :00 P.M. - 7:40 P.M.
b. ORDINANCE 993 ( 46-93)
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF IVY
DRIVE IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION:
BETWEEN PINE DRIVE AND PLUMMER STREET OFF OF NORTHEASTERN AVENUE);
AND, FOR OTHER PURPOSES.
Mayor Swaim related this is an original part of the bomber base
subdivision stating that the property owners adjoining Ivy Drive
have agreed to the street closing recommended by the Planning
Commission.
City Engineer Reel related that it consists of the east 240' of Ivy
Drive.
Alderman Wilson moved, seconded by Alderman Keaton that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. 0 negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by Robert
Bamburg.
Alderman Ray moved, seconded by Alderman Sansing, to suspend the
rules and dispense with the reading of Ordinance 993 in its
entirety.
At this time City Attorney Robert Bamburg read the General Location
of the above mentioned property described as Ivy Drive.
ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray that Ordinance be
ACCEPTED on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received (9) affirmative votes. (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative
votes. (0) negative votes. MOTION CARRIED. Whereupon, Robert
Bamburg read the Ordinance for the SECOND TIME.
5
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. - 7:40 P.M.
Alderman Ray moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes. (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 993 THIS 20TH DAY OF
MAY, 1993.
GENERAL: Request to ACCEPT Bids: Copiers for City Hall and the
Police Department.
Mayor Swaim related that the same specs were used for advertisement
on both the bids. He further related that the Police Department
had not budgeted for the entire expenditure, planning instead to
lease a copier for a year. He stated that under closer
investigation the lease plan proved to be less cost efficient.
Mayor Swaim contended that funds are available at Council's
pleasure to appropriate from the Equipment Fund to cover the
expenditure shortage for the Police Department copier or wait to
re- budget for the entire expenditure next year.
He related that the necessary funds for the City Hall copier have
been set aside, adding that it needed funds for the Police
Department copier could also be appropriated from the Equipment
Fund.
Alderman Ray moved, seconded by Alderman Wilson to ACCEPT the low
bid from Central Copiers of $8.941.59 per copier. With the balance
for the Police copier to be financed from the Equipment Fund as
well as the entire appropriated amount for the City Hall copier.
MOTION CARRIED.
APPOINTMENTS: Parks and Recreation Commission: Appointment of
Mr. Steve Evans for a term to expire 5/9/1998.
Mayor Swaim related that Mr. Evans is the owner and operator of a
Jacksonville Guitar Shop and has served on the committee for the
Parks Building.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. - 7:40 P.M.
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the
appointment of Mr. Steve Evans to the Parks and Recreation
Commission for a term to expire 5/9/1998.
At this time Mayor Swaim presented Mr. Doyle Webb with a placque of
appreciation for his years of dedication and service with the
Parks and Recreation Commission.
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
MOTION CARRIED.
Respectfully, 1/7 AO
� c / % / y I
Lula M. Leonard` -- MAYOR
City Clerk- Treasurer
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